HP Color 9850mfp HP Color 9850mfp - Quick Reference Guide
HP Color 9850mfp Manual
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- HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 1
hp color 9850mfp quick reference - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 2
- HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 3
Hewlett-Packard Development Company, L.P. Reproduction, adaptation or translation without prior written permission is prohibited, except as allowed under the copyright laws. The information contained herein is subject to change without notice. The only warranties for HP products and services - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 4
ii ENWW - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 5
MFP parts 2 The MFP 2 The control panel 3 The Main screen (touch screen 4 Turning the MFP on and off 6 To turn on the power 6 To turn off the power 7 Help mode 8 To display the Help screen from the Main screen 8 To display the Help Screen from other screens 9 2 Copying Selecting color HP - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 6
58 Empty trash basket of the HP Trimmer Unit 60 6 Clearing jams Clearing paper jams 64 When "JAM" appears on the folder key (or arrow key flashes 64 Clearing staple jams 66 Appendix A Paper Sizes Appendix B Warranty and regulatory information Hewlett-Packard limited warranty statement 71 Index - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 7
1Getting started ENWW 1 - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 8
MFP parts The MFP 2 1 Getting started 1 HP Automatic Document Feeder (RADF (ADF)) automatically feeds multiple originals, one at a time, to the scanner glass for copying. 2 Toner access door opens to replenish the black or color toner. 3 Work table provides a convenient workspace for documents - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 9
cover to the sorted sets, used in combination with HP 3000-Sheet Stapler/Stacker and HP 3000-Sheet Multifunction Finisher. 19 Control panel controls MFP operations and displays messages as required. The control the Key Operator Mode screen. 5 KEYPAD allows numeric values to be typed. MFP parts 3 - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 10
switches the engine operation mode to printer. This key does not function at present. 7 SCANNER switches the special functions. 17 Reset restores the MFP to automatic mode settings or to Key Operator settings. 18 Job Memory displays screens for selecting job memory/job recall functions. 19 Access - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 11
TONER icon displays when the toner supply becomes low. The toner color to be supplied is indicated by a letter; C (cyan), M (magenta), Y (yellow), or K (black). The Printer icon indicates the engine status when operating as a printer Memory indicator indicates the remaining memory into memory. 16 - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 12
Turning the MFP on and off To turn on the power 1 Turn on the power switch. The power switch is located on the left side of the control - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 13
Main screen displays the modified conditions. When "Enter E.C.M. password" is displayed, type your password to use the MFP. When "Set the key counter" is displayed, insert the key counter to its inlet on the right side , turning off the power switch deactivates the function. ENWW MFP parts 7 - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 14
TONER SUPPLY provides information on adding toner. ● PAPER SUPPLY provides information on loading paper in each tray. ● HELP MENU displays the Help Menu screen that provides a list of all the MFP in the HP 9850mfp System Administrators Guide. 3 Touch EXIT to return to the Main screen. 8 1 - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 15
Special Original popup menu. ● "6. Output modes" displays the information on Finisher functions. ● "7. Job memory" displays the information on Job Memory. ● "8. Image Adjust" displays the information on Color Image Adjustment. To display the Help Screen from other screens 1 While in any screen - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 16
10 1 Getting started ENWW - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 17
2Copying ENWW 11 - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 18
available: AUTO mode detects whether the scanned original is a colored or black-and-white image and automatically selects either FULL COLOR mode or BLACK mode for copying. FULL COLOR mode makes full-colored copies whether the original image is colored or not. BLACK mode makes black-and-white copies - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 19
/selecting the gloss mode For detailed information about settings that can improve color, see the following subsections in the "Color Image Adjustment" section of the HP Color 9850mfp System Administrator Guide: Making adjustment in image detection (image judge) Specifying original type Using the - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 20
and is under pressure of the RADF (ADF). In such cases the glass may break and you may be injured. Using the RADF (ADF) The HP Automatic Document Feeder (RADF (ADF)) automatically feeds up to 100 originals directly to the scanner area, starting with the top sheet. The RADF (ADF) should - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 21
Stapling & Folding, Folding, or Booklet mode. For more details, see "Specifying original direction" in the "Special original" section of the HP Color 9850mfp System Administrator Guide. Make sure to use suitable RADF (ADF) originals. Do not set more than 100 originals or over the limit indicated on - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 22
at a time. Make sure to use suitable RADF (ADF) originals. Do not set more than 100 originals or over the limit indicated on the paper guides. Otherwise, a paper misfeed will occur and may damage the originals. Before placing originals in the tray, make sure the document feeder is fully closed. Once - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 23
Choosing a paper size To select an appropriate copy size for getting your desired copy result, use APS, or select copy size manually on the touch display, as required. To select copy size automatically (APS) APS detects the size of originals placed on the RADF (ADF) or scanner - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 24
you to load the appropriate paper. Copy results may not be satisfactory due to the Rotation function. In this case, turn off the function manually. See the table below for the relation of original size, magnification ratio, and copy paper size. Copy size Original size Copy size Magnification - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 25
ratio automatically selected. The copy result may not be satisfactory due to the Rotation function. In this case, turn the function off manually. See the table below for the relation of original size, copy paper size, and magnification ratio automatically selected. AMS Table Original size - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 26
Duplexing (2-sided copying) The Main screen is initially set to the 1 > 1 copy mode to make single-sided copies from single-sided originals. Follow the procedure below to make double-sided copies from the originals scanned from the document feeder or from the scanner glass. Using the RADF (ADF) - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 27
2 Check the original set direction. The Original direction icon is located at the upper left corner of the Main screen. To change the original set direction, touch SPECIAL ORIGINAL on the Main screen to display the Special Original popup menu, and then touch the desired original direction key to - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 28
Note CAUTION 6 Position originals face up in the document feeder according to the original direction. Use RADF (ADF) store mode when the original count exceeds 100. 7 Press Start. The engine starts to scan originals, and then prints duplex copies when ready for output. Press Stop to suspend the - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 29
2 Select the Binding mode. Touch OUTPUT APPLI on the Main screen to display the Output Mode popup menu, and then touch the desired Binding mode key to highlight it. Note Selecting UP BINDING makes copies upside down on the reverse side, while RIGHT&LEFT BINDING copies normally. 1 2 1 Binding - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 30
Reset at this point, otherwise the scanner mode is released and the MFP will stop scanning the original. 5 Select additional copy conditions, as will no longer be highlighted. 10 Press Start to print. All the data in memory is output. Press Stop to suspend the printing job. When the Finisher/Trimmer - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 31
keypad. 9 Enter the desired print quality. 10 Position the originals. 11 Press START. Note The maximum number of sheets of coated paper with the paper weight between 81 to 256 g/m2 that can be stapled is 10. To punch holes 1 On the Main screen, touch OUTPUT APPLI. The Output Mode popup - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 32
Stapling & Folding modes are available only when the HP 3000-Sheet Multifunction Finisher option is installed. When any (12 by 18 inches), Ledger, Legal, 216 by 279 mm (8.5 by 11R inches, A4R ● Paper weight: 16 - 28 lb; Special stock (20 lb paper is recommended) ● Booklet tray capacity: When the - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 33
of sheets of coated paper over 80 g/m2 that can be stapled is 10. The maximum number of sheets of coated paper with the paper weight between 81 to 256 g/m2 that can be stapled is 10. Note 1 Touch OUTPUT APPLI on the Main screen to display the Output mode popup - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 34
simplex copying (20/28 lb paper) ● 40/32 pages or less for duplex copying (20/28 lb paper) Exceeding the above capacity limits may cause problems in the Finisher. 8 Press Start. When the Booklet tray capacity is exceeded, the Finisher will stop operating. To avoid this, select the appropriate print - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 35
7 Select additional copying features, as required. 8 Load the cover sheet paper into the optional cover sheet feeder of the HP 3000-Sheet Stapler/Stacker and HP 3000-Sheet Multifunction Finisher. 9 Enter the desired print quantity from the control panel keypad. 10 Position originals. 11 Press Start - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 36
mode is available only when the HP Trimmer Unit option is installed on the HP 3000-Sheet Multifunction Finisher. This function paper ● Paper size: 12 by 18, Ledger, Legal, 8.5 by 11, A4R ● Paper weight: 16 - 28 lb ● Trimmer Unit tray capacity: When the Trimmer Unit tray capacity is exceeded - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 37
● Incompatible conditions with Booklet selected: APS, 1 > 1, 2 > 1, ACS, Sort, Staple-sort, Group, Face up, Rotation sort, Rotation group, Three-Folding, Punch, Back cover feeding, Mixed original, Whole area in non-STD size, Tab paper, Sheet/cover insertion, Combination, Program job, Multi-page - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 38
Note When copying two-sided signature originals using the Folding or Stapling & Folding mode, release the automatically selected Booklet mode on the Application Selection screen. When copying dark originals or using Reverse image mode together with Folding or Stapling & Folding mode, the folded - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 39
available as an option on the HP 3000-Sheet Stapler/Stacker and HP 3000-Sheet Multifunction Finisher. Load ) 139 by 216 mm (5.5 by 8.5 inches) paper is available in portrait type feeding only). ● Cover paper weight: (200 g/m2) 13 - 110 lb cover paper ● Tray capacity: 200 sheets, (200 g/m2 (110 - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 40
1 Touch OUTPUT APPLI on the Main screen to display the Output mode popup menu. 2 Touch MAIN TRAY, if not highlighted. 3 Touch COVER SHEET to display the cover sheet insert selection screen. 4 Touch FRONT, FRONT+BACK, or BACK to highlight it, and then select the covers tray. Note When you select - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 41
8 Load the cover sheet paper into the optional cover sheet feeder of the HP 3000-Sheet Stapler/Stacker and HP 3000-Sheet Multifunction Finisher. 1 2 CAUTION 1 Upper tray 2 Lower tray If the paper size loaded in the cover sheet feeder is not suitable, the following messages - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 42
MFP operation. This function is available only with the HP Post Insertion Kit installed on the HP 3000-Sheet Stapler/Stacker and HP mm, 8.27 by 11.69 inches) ● Paper weight: 13 - 28 lb (20 lb paper is recommended Output tray: Main output tray Specifications for manual punch ● Paper size: 305 by 457 - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 43
/28 lb paper with a thick paper cover) ● Output tray: Booklet tray Specifications for manual three-folding mode ● Paper size: 216 by 279 mm (8.5 by 11R inches), A4R, 210 by 297 mm (8.27 by 11.69 inches) ● Paper weight: 16 - 28 lb (20 lb paper is recommended) ● Folding capacity: three sheets maximum - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 44
as described below for each mode. 2 1 Note CAUTION CAUTION 1 Lower tray 2 Guide plate ● One oblique staple/two parallel staples: Face up ● Punch: Face up Three-Folding: Face up for the outside of the folded set Align the guide plate. The indicator light of the Start/Stop button turns green. 2 - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 45
3Loading trays ENWW 39 - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 46
setting" for details on the engine trays and the Tray 4/HCI in the "Key Operator mode" section of the HP Color 9850mfp System Administrators Guide. Make sure to load only the paper type and weight set for the tray. When using paper with punch holes, the copy result may not be satisfactory due to the - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 47
to secure the side guide plate in position according to the size indicated on the tray bottom plate, so that the engine can detect the correct paper size. 3 Adjust the position of the rear stopper. To slide the rear stopper to the right, hold it at the upper part and slide it - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 48
, and then align the rear stopper to the paper. Note Make sure that the rear guide plate is securely aligned to the paper to avoid engine trouble. Do not load above the limit indicated on the side guide plate. 5 When paper is positioned properly, close the paper pick roller. 6 Gently push in the - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 49
bypass tray located on the right side of the MFP. . 2 Load copy paper and adjust the paper guides to the paper size. Note Stack paper up to When loading special paper, do not exceed the limit indicated on the paper guides because this could lead to a paper misfeed. Transparency film or ink-jet - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 50
to load only the paper type and weight set for HP 2500-Sheet High Capacity Input. Only the key operator can change this setting. For more information, see "(6) Paper type/special size set" in the "Key Operator mode" section of the HP Color 9850mfp System Administrators Guide. 1 Open the top door of - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 51
c Move the rear stopper to the appropriate position according to the size indicator on the bottom plate, and then turn the two rear stopper knobs clockwise to secure the rear stopper. 3 Press the paper loading button once, and then load the paper. The bottom plate will go down. ENWW Loading paper - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 52
Key Operator setting. For more information, see "(6) Paper type/special size set" in the "Key operator mode" section of the HP 9850mfp System Administrators Guide. The tab extension width should be 12.5 mm (0.5 inch) or less. Rear Rear Front 3 4 5 Front Section 3 SMecatnioang3ement Management - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 53
5 Third tab 6 Printed side The tab extension width must be 12.5 mm (0.5 inch) or less. To load the tabbed sheets into the HCI, contact your service representative to position the rear stopper for the paper size to be loaded. 1 Open the HCI top door. 2 Press the paper loading button to lower - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 54
of the copier. 2 Load tabbed sheets as illustrated above. 3 Adjust the paper guides to the paper size. 4 Specify the paper type as TAB for the multi-sheet )" in the "Copying operations" section of the HP 9850mfp System Administrators Guide for information about specifying the paper type in the multi - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 55
Supported paper sizes for trays The following table shows the standard paper sizes for each of the trays. Size Tray 1 Tray 2 Tray by 457 mm 1 1 1 1 1 12 by 18 inches 330 by 483 mm 1 1 1 1 1 13 by 19 inches 1STD size 2Non STD size for trays ENWW Supported paper sizes for trays 49 - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 56
50 3 Loading trays ENWW - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 57
4Adding toner ENWW 51 - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 58
touch display. The toner color to be supplied is indicated by a letter of the alphabet: C (cyan), M (magenta), Y (yellow), or K (black). Note Use the same number toner bottle as described on the label on the toner bottle cover. Otherwise, it may cause engine trouble. 1 1 Toner number labels Add - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 59
1 Loosen toner by tapping both the top and bottom of the new toner bottle on a solid surface, and then shake the bottle at least five times. o 2 Open the toner access door. ENWW Adding toner 53 - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 60
3 Unlock and open the toner bottle cover of the empty toner bottle. 4 Partially withdraw the toner bottle, and then turn it to set the "Up arrow" mark at the top. 5 Remove the bottle. 54 4 Adding toner ENWW - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 61
bottle, and then place the same cap on the removed bottle. 1 2 1 New toner bottle 2 Empty toner bottle 7 Position the "Up arrow" mark at the top and align the grooves of the toner bottle with the ridges at the bottle opening. Next, push the toner bottle until it locks in place. ENWW Adding - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 62
not set in place. Do not throw the empty toner bottle into fire. This is dangerous because the toner may catch fire. Keep the toner bottle away from children. The toner is non-toxic; however, if you inhale the toner, seek medical advice. If the toner comes in contact with your eyes, wash with water - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 63
5Emptying the trash basket ENWW 57 - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 64
Punch Kit Note The "Trash basket of Punching Kit is full/Please empty trash basket" message applies to all HP Hole Punch Kits installed on the Finisher. When the trash basket becomes full, the "Trash basket of Punching Kit is full/Please empty trash basket" - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 65
3 Empty the trash basket. 4 Place the trash basket in its original position, and then close the Finisher door securely. . ENWW Empty trash basket of the HP 3 Hole Punch Kit 59 - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 66
Empty trash basket of the HP Trimmer Unit When the trash basket becomes full, the "Trash basket of Trimmer is full/Please empty trash basket" message is displayed on the touch - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 67
3 Empty the trash basket. 4 Place the trash basket in its original position, and then close the Trimmer Unit front door securely. . ENWW Empty trash basket of the HP Trimmer Unit 61 - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 68
62 5 Emptying the trash basket ENWW - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 69
6Clearing jams ENWW 63 - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 70
Clearing paper jams When a paper misfeed occurs, the MFP stops making copies and misfed paper codes display on the When more than four jobs have been specified, and the folder key of the print/scan job in trouble is not currently displayed on the screen, use the arrow key to scroll to the job that is - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 71
Touch JAM JOB. The Jam position screen displays. When the arrow key flashes, touch the key to scroll to the JAM JOB folder key, and then touch it to display the Jam position screen. 2 Touch Illustration explanation. Note WARNING! WARNING! The screen illustrating the method for the disposal action - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 72
Clearing staple jams Use the following steps to clear a jam caused by a damaged staple. 1 Open the front door. . 2 Slide the stapler unit toward you. 3 Remove the staple cartridge. 66 6 Clearing jams ENWW - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 73
4 Press down on the transparent plastic lever. 5 Remove the damaged staple. 6 Press down on the metallic part until it clicks. 7 Reinstall the staple cartridge. ENWW Clearing staple jams 67 - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 74
8 Slide the stapler unit into the device. 9 Close the front door. 68 6 Clearing jams ENWW - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 75
140 215.9 by 279.4 279.4 by 215.9 215.9 by 355.6 279.4 by 431.8 For more information, see the "Paper and original information" section in the HP Color 9850mfp System Administrator Guide. ENWW 69 - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 76
70 A Paper Sizes ENWW - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 77
B Warranty and regulatory information Hewlett-Packard limited warranty statement 1 HP offers the customer no product warranty on this MFP; however, for information on a Service Maintenance Contract on your product, please contact your authorized HP Reseller. The Supplies warranty is set forth below. - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 78
72 B Warranty and regulatory information ENWW - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 79
control panel 3 folder 4 L LCD touch display 3 loading paper 40 HCI 44 multi-sheet bypass tray 43 Trays 1, 2, and 3 40 M making folded booklets 26 memory indicator 5 message area 5 MFP parts 2 modes black 12 single color 12 trimming 30 multi-sheet bypass tray 2 supported paper sizes 49 Index 73 - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 80
paper sizes commonly used 69 supported 49 supported for input trays 49 parts 2 pm icon 5 power switch 3 print job key 4 printer 4 icon 5 key 4 stop key 4 store key 5 supported paper sizes 49 T tabbed sheets HCI 47 multi-sheet bypass tray 47 timer indicator 4 toner access door 2 collection box 2 - HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 81
- HP Color 9850mfp | HP Color 9850mfp - Quick Reference Guide - Page 82
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