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Konica Minolta bizhub C654 bizhub C654/C754 Fax Operations User Guide - Page 11

Setting up for faxing (for the administrator), 2.1 Preparation flow

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2.1 Preparation flow 2 2 Setting up for faxing (for the administrator) 2.1 Preparation flow 1 Connecting this machine to a telephone line % Checking the modular cable connection % Specifying the type of telephone line The dialing method must be correctly specified to ensure communications. % Making connection setting for Private Branch Exchange (PBX) environment When you use this machine in a PBX environment, register an outside line number. 2 Setting up an environment to send and receive faxes % Selecting a receiving method Select Auto RX or Manual RX according to your environment. % Registering Header Position Register the machine name, your company name (sender name), and the fax number of the machine that are to be printed on all pages of a fax. % Setting the date and time for the machine Set the date and time on this machine to be printed on sent and received faxes. 3 Configuring the machine to your environment % Registering frequently used fax numbers This will save you the trouble of entering a destination each time you send a fax. % Setting up the usage of an additional line Set how you want to use a second line if any. % Using an LDAP server to specify addresses When the LDAP server or Active Directory is used, you can search for a destination on the server. 4 Preparation finished bizhub C754/C654 2-2

Section	Page
Table of contents	2
1 Fax Functions	9
2 Setting up for faxing (for the administrator)	11
2.1 Preparation flow	11
2.2 Operations required to use fax functions	12
Checking the modular cable connection	12
Specifying the type of telephone line	12
Making preparations for using the machine in a Private Branch Exchange (PBX) environment	12
Selecting a receiving method	12
Registering Header Position	12
Setting the date and time for the machine	12
2.3 Option settings	13
Registering frequently used fax numbers	13
Setting up the usage of an additional line	13
Using an LDAP server to specify addresses	13
3 How To Send a Fax	15
3.1 Sending (Basic operation flow)	15
3.2 Sending after checking the state on the recipient side (manual transmission)	17
Manual transmission	17
Faxing manually	17
3.3 Checking the finish before sending	20
3.4 Sending a fax by recalling a program	23
Fax/Scan Program	23
Registering a Fax/Scan program	23
Sending a fax by recalling a fax/scan program	25
3.5 Specifying a destination	27
Selecting from address book	27
Specifying a group destination	28
Searching for a destination	28
Direct input	29
Selecting from the history	29
Searching for a fax number from the LDAP server	30
3.6 Option settings for Fax TX	32
3.6.1 Basic option settings	32
Scanning a double-sided original ([Simplex/Duplex])	32
Specifying the resolution to scan the original ([Resolution])	32
Specifying the original size ([Scan Size])	32
3.6.2 Settings to scan various types of originals (Application settings)	32
Scanning originals of different sizes at one time ([Mixed Original])	32
Scanning an original thinner than normal paper ([Thin Paper Original])	33
Scanning a folded original ([Z-Folded Original])	33
Scanning a long original ([Long Original])	33
Specifying the original loading direction ([Original Direction])	34
Specifying the binding position of the original ([Binding Position])	34
Scanning while removing dust in the slit glass ([Despeckle])	34
Skipping blank pages ([Blank Page Removal])	34
Split the left and right pages of a book and catalog ([Book Original])	35
Scanning a number of originals in several batches ([Separate Scan])	35
3.6.3 Adjusting the image quality or density (Application settings)	36
Selecting the appropriate image quality for the contents of the original ([Original Type])	36
Specifying the density to scan the original ([Density])	37
Adjusting the background density of the original ([Bkgd. Removal])	37
3.6.4 Adding a stamp or page number (Application settings)	37
Add the date and time ([Date/Time])	37
Adding a page number ([Page Number])	38
Adding a stamp ([Stamp])	38
Adding the header/footer ([Header/Footer])	39
Printing TX Stamp on scanned originals ([TX Stamp])	39
3.6.5 Other option settings (Application settings)	40
Scanning the original by erasing the frame of the original by the specified width ([Frame Erase])	40
Sharpen the border between text etc. ([Sharpness])	40
Sending and printing at a time ([Save & Print])	40
4 Sending Options	42
4.1 Sending by renaming the sender ([Fax Header Settings])	42
Sender information	42
Operations required to use this function (For administrators)	42
Operation flow	42
4.2 Resending a fax	44
Auto resending (Auto redial)	44
Manual resending	44
4.3 Resending a fax for which the fax number could not be redialed	46
Fax Retransmit	46
Operations required to use this function (For administrators)	46
Operation flow	46
4.4 Sending a fax at preset time ([Timer TX])	47
Timer TX	47
Operation flow	47
4.5 Checking the destination fax number before sending a fax ([Check Dest. and Send])	49
Check Dest. & Send	49
Operation flow	49
4.6 Sending a fax after specifying a relay station ([F-Code TX])	50
Relay distribution	50
Operation flow	50
4.7 Sending a confidential fax ([F-Code TX])	52
Confidential communication	52
Operation flow	52
4.8 Sending a fax using an additional line ([Select Line])	54
Using an additional line	54
Operations required to use this function (for administrators)	54
Operation flow	54
4.9 Sending a fax after canceling ECM mode ([ECM])	56
ECM	56
Operation flow	56
4.10 Sending a fax after canceling the Super G3 mode ([V.34])	57
V34	57
Operation flow	57
4.11 Sending one scanned page at a time ([Quick Memory Send])	58
Quick Memory TX	58
Operation flow	58
4.12 Faxing overseas ([Overseas TX])	59
Overseas TX	59
Operation flow	59
4.13 Sending a fax with a password ([Password TX])	60
Password TX	60
Operation flow	60
4.14 Registering a file for polling ([Polling TX])	61
Polling TX	61
Operation flow	61
4.15 Registering a file for polling on the bulletin board ([Polling TX])	63
Polling TX (Bulletin Board)	63
Operations required to use Polling TX (Bulletin)	63
Operation flow	63
5 How To Receive a Fax	66
5.1 Receiving faxes automatically (using the machine solely for fax operations)	66
Auto Reception	66
Operations required to use this function (For administrators)	66
5.2 Manual reception	67
Manual reception	67
Operations required to use this function (For administrators)	67
Operation flow	67
6 Receiving Options	70
6.1 Printing by adding the date and time received ([Footer Position])	70
Reception information	70
Operations required to use this function (For administrators)	70
6.2 Saving/Forwarding a fax which cannot be printed (In-memory proxy reception)	71
In-memory proxy reception	71
Forwarding fax received and stored in the memory (in-memory proxy reception)	71
6.3 Automatically sorting incoming faxes (TSI Routing)	73
TSI Routing	73
Operations required to use this function (For administrators)	73
6.4 Forwarding received faxes to another destination (Forward TX)	74
Forward TX	74
Operations required to use this function (For administrators)	74
6.5 Enforcing saving of a received fax to a User Box (Memory RX)	75
Memory RX	75
Operations required to use this function (For administrators)	75
Printing a received fax	75
6.6 Receiving a confidential fax (Confidential RX)	76
Confidential communication	76
Operations required to use Confidential RX	76
Printing a received fax	76
6.7 Using this machine as a relay station (Relay RX)	77
Relay distribution	77
Operations required to use Relay RX	77
6.8 Restricting communication peers by password (Closed Network RX)	78
Closed Network RX	78
Operations required to use Closed Network RX	78
6.9 Receiving a fax for polling (Polling RX)	79
Polling RX	79
Operation flow	79
6.10 Receiving a file saved on a bulletin board (Polling RX)	80
Polling RX (Bulletin)	80
Operation flow	80
6.11 Saving a received fax to a specified User Box (PC-Fax RX)	81
PC-Fax RX	81
Operations required to use this function (For administrators)	81
Printing a received fax	81
6.12 Stopping the fax print during lunch breaks and at night	82
6.13 Printing a fax on both sides of paper ([Duplex Print (RX)])	83
Duplex Print (RX)	83
Operations required to use this function (For administrators)	83
6.14 Configuring the fax print settings (for the administrator)	84
Default print settings ([Print Paper Selection]/[Min. Reduction for RX Print])	84
Fixing the print paper size ([Print Paper Size])	84
Fixing the print paper tray ([Tray Selection for RX Print])	85
Splitting a custom size (portrait) fax for printing ([Print Separate Fax Pages])	85
7 Printing Fax Reports	87
8 Managing Destinations	90
8.1 Registering frequently used destinations (Address Book)	90
Address Book	90
Registering a fax destination	90
8.2 Registering multiple destinations as a group (Create Group)	92
Group	92
Registering a group	92
8.3 Registering directly entered destinations in Address Book	94
8.4 Exporting/importing destination information (for the administrator)	96
Exporting destination information	96
Importing destination information	96
8.5 Printing a destination information list (for the administrator)	97
Printing a destination list	97
Printing a group list	97
Printing a program list	98
9 Description of Setup Buttons	101
[Address Book]	101
[Direct Input]	101
[Fax]	102
[Job History]	103
[Addr. Search]	103
[Name Search]	103
[Address Search]	104
[LDAP Search]	104
[Adv. Search (LDAP)]	105
[Address Reg.]	105
[Simplex/Duplex]	105
[Resolution]	106
[Scan Size]	107
[Application]	107
[Original Settings]	108
[Book Original]	109
[Separate Scan]	110
[Original Type]	111
[Density]	112
[Bkgd. Removal]	112
[Date/Time]	113
[Page Number]	113
[Stamp]	114
[Header/Footer]	114
[TX Stamp]	115
[Frame Erase]	115
[Sharpness]	116
[Save & Print]	116
[Fax Header Settings]	117
[Line Setting]	117
[Quick Memory TX]	118
[Polling TX]	119
[Polling RX]	119
[Timer TX]	120
[Password TX]	120
[F-Code TX]	121
10 Description of Setup Buttons (User Settings)	123
[Utility]	123
[One-Touch/User Box Registration]	123
[Create One-Touch Destination]	123
[Address Book (Public)]	124
[Fax]	124
[Group]	125
[Limiting Access to Destinations]	126
[User Settings]	126
[System Settings]	126
[Blank Sheet Detection Level]	127
[Separate Scan from Platen]	127
[Custom Display Settings]	127
[Scan/Fax Settings] ([Custom Display Settings])	128
[Function Display Key(Send/Save)]	128
[FAX Active Screen]	128
[Search Option Settings]	129
[Scan/Fax Settings]	129
[Default Scan/Fax Settings]	129
[Default Enlarge Display Settings]	130
11 Description of Setup Buttons (Administrator Settings)	132
[Administrator Settings]	132
[System Settings]	132
[Output Settings]	134
[Print/Fax Output Settings]	134
[Output Tray Settings]	134
[Shift Output Each Job]	134
[Date/Time Settings]	134
[Weekly Timer Settings]	135
[Restrict User Access]	136
[Restrict Access to Job Settings]	136
[Restrict Operation]	137
[Reset Settings]	137
[Job Reset]	137
[Stamp Settings]	138
[Header/Footer Settings]	138
[Fax TX Settings]	139
[Job Priority Operation Settings]	139
[Preview Settings]	139
[One-Touch/User Box Registration]	140
[Create One-Touch Destination]	140
[Address Book (Public)]	140
[Fax]	140
[Group]	141
[One-Touch/User Box Registration List]	142
[Address Book List]	142
[Group List]	143
[Program List]	143
[Fax Settings]	143
[Header Information]	144
[Header/Footer Position]	144
[Header Position]	144
[TTI Print Position and Character Size]	145
[Print Receiver's Name]	145
[Footer Position]	145
[Line Parameter Setting]	145
[Dialing Method]	146
[Receive Mode]	146
[Number of RX Call Rings]	146
[Number of Redials]	146
[Redial Interval]	146
[Line Monitor Sound]	146
[Line Monitor Sound Volume (Send)]	146
[Line Monitor Sound Volume (Receive)]	147
[TX/RX Settings]	147
[Duplex Print (RX)]	147
[Letter/Ledger over A4/A3]	147
[Print Paper Selection]	148
[Print Paper Size]	148
[Incorrect User Box No. Entry]	148
[Tray Selection for RX Print]	148
[Min. Reduction for RX Print]	148
[Print Separate Fax Pages]	148
[File After Polling TX]	149
[No. of Sets (RX)]	149
[Individual Receiving Line Setup]	149
[Individual Sender Line Setup]	149
[Function Settings]	149
[Function ON/OFF Setting]	149
[F-Code TX]	150
[Relay RX]	150
[Relay Printing]	150
[Destination Check Display Function]	150
[Confirm Address (TX)]	151
[Confirm Address (Register)]	151
[Memory RX Setting]	151
[Closed Network RX]	151
[Forward TX Setting]	151
[Incomplete TX Hold]	152
[PC-Fax Permission Setting]	152
[PC-Fax RX Setting]	152
[TSI User Box Setting]	152
[PBX Connection Setting]	153
[Report Settings]	153
[Job Settings List]	154
[Multi Line Settings]	155
[Fax Print Quality Settings]	155
[Security Settings]	155
[Security Details]	156
[Manual Destination Input]	157
[Restrict Fax TX]	157
12 Index	159
12.1 Index by item	159