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Ricoh Aficio SP C811DN Software Guide - Page 350

Preventing Information Leaks

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10. Security Measures Provided by this Printer Preventing Information Leaks Guarding Against Unauthorized Copying (Unauthorized Copy Prevention) Using the printer driver, mask and pattern can be embedded in the printed document. Guarding Against Unauthorized Copying (Data security for copying) Using the printer driver with the data security for the copying function, a document can be printed with an embedded pattern of hidden text. To gray out the copy or stored file of a copy-guarded document when the document is copied or stored , the optional security module is required. Printing confidential files Using the printer's Locked Print, files can be stored in the printer as confidential files and then print them. Those file can be printed using the printer's control panel and collected on the spot to prevent others from seeing it. Preventing Data Leaks Due to Unauthorized Transmission You can specify in the address book which users are allowed to send files using the scanner or fax function. You can also limit the direct entry of destinations to prevent files from being sent to destinations not registered in the address book. Protecting Registered Information in the Address Book This function allows administrator to specify which users have permission to access the data in the address book. Usage of the data in the address book by unregistered users can be prevented. Administrator can also encrypt the data in the address book to protect the data from unauthorized reading. Managing Log Files 10 Data security can by improved by deleting log files stored in the printer. By transferring the log files, administrator can check the history data and identify unauthorized access. To transfer the log data, the log collection server is required. Overwriting the Data on the Hard Disk Before disposing of the printer, make sure all data on the hard disk is deleted. Prevent data leakage by automatically deleting transmitted printer jobs from memory. To overwrite the hard disk data, the optional ipp unit is required. 348

Section	Page
CLP240D/C7640nD/LP440c/Aficio SP C811DN Operating Instructions <Software Guide>	1
Manuals for This Printer	3
Description for the Specified Model	4
How to Read This Manual	5
Symbols	5
Using Keys	6
TABLE OF CONTENTS	8
1. Preparing for Printing	19
Quick Install	19
Confirming the Connection Method	21
Network Connection	21
Using this printer as the Windows printing port	21
Using as a network printer	23
Local Connection	23
Using the SmartDeviceMonitor Port	25
Installing DeskTopBinder-SmartDeviceMonitor for Client	25
Installing the PCL or RPCS Printer Driver (TCP/IP)	26
Installing the PCL or RPCS Printer Driver (IPP)	27
Installing the PostScript 3 Printer Driver (Windows 95/98/Me - TCP/IP)	29
Installing the PostScript 3 Printer Driver (Windows 95/98/Me - IPP)	30
Installing the PostScript 3 Printer Driver (Windows 2000 - TCP/IP)	32
Installing the PostScript 3 Printer Driver (Windows 2000 - IPP)	33
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003 - TCP/IP)	34
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003 - IPP)	35
Changing the Port Settings for SmartDeviceMonitor for Client	37
Windows 95/98:	37
Windows 2000/Windows NT 4.0:	37
Windows XP, Windows Server 2003:	37
Using the Standard TCP/IP Port	39
Installing the PCL or RPCS Printer Driver	39
Installing the PostScript 3 Printer Driver (Windows 2000)	40
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003)	41
Using the LPR Port	43
Installing the PCL or RPCS Printer Driver	43
Installing the PostScript 3 Printer Driver (Windows 2000)	44
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003)	45
Using as the Windows Network Printer	47
Installing the PCL or RPCS Printer Driver	47
Installing the PostScript 3 Printer Driver (Windows 95/98/Me)	48
Installing the PostScript 3 Printer Driver (Windows 2000)	49
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003)	50
Using as the NetWare Print Server/Remote Printer	52
When using the PostScript 3 Printer Driver	53
Form Feed	54
Banner Page	54
Printing after Resetting the Printer	54
Installing the Printer Driver Using USB	55
Windows Me - USB	55
Windows 2000 - USB	56
Windows XP, Windows Server 2003 - USB	58
Troubleshooting USB	59
Printing with Parallel Connection	60
Installing the PCL or RPCS Printer Driver	60
Installing the PostScript 3 Printer Driver (Windows 95/98/Me)	61
Installing the PostScript 3 Printer Driver (Windows 2000)	62
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003)	62
Printing with Bluetooth Connection	64
Supported Profiles	64
Printing with Bluetooth Connection	64
Configuring Security Mode Settings	65
Printing in the Security Mode	66
If a Message Appears during Installation	67
Making Option Settings for the Printer	68
Conditions for Bidirectional Communication	68
If Bidirectional Communication is Disabled	69
2. Setting Up the Printer Driver	71
PCL - Accessing the Printer Properties	71
Windows 95/98/Me - Accessing the Printer Properties	71
Making Printer Default Settings	71
Making Printer Settings from an Application	71
Windows 2000 - Accessing the Printer Properties	72
Making Printer Default Settings - The Printer Properties	72
Making Printer Default Settings - Printing Preferences	73
Making Printer Settings from an Application	73
Windows XP, Windows Server 2003 - Accessing the Printer Properties	74
Making Printer Default Settings - The Printer Properties	74
Making Printer Default Settings - Printing Preferences	74
Making Printer Settings from an Application	75
Windows NT 4.0 - Accessing the Printer Properties	75
Making Printer Default Settings - The Printer Properties	75
Making Printer Default Settings - Default	76
Making Printer Settings from an Application	76
RPCS - Accessing the Printer Properties	78
Windows 95/98/Me - Accessing the Printer Properties	78
Making Printer Default Settings	78
Making Printer Settings from an Application	79
Windows 2000 - Accessing the Printer Properties	79
Making Printer Default Settings - The Printer Properties	79
Making Printer Default Settings - Printing Preferences	80
Making Printer Settings from an Application	80
Windows XP, Windows Server 2003 - Accessing the Printer Properties	81
Making Printer Default Settings - The Printer Properties	81
Making Printer Default Settings - Printing Preferences	82
Making Printer Settings from an Application	82
Windows NT 4.0 - Accessing the Printer Properties	83
Making Printer Default Settings - The Printer Properties	83
Making Printer Default Settings - Default	83
Making Printer Settings from an Application	84
PostScript 3 - Setting Up for Printing	85
Windows 95/98/Me - Accessing the Printer Properties	85
Making Printer Default Settings	85
Making Printer Settings from an Application	85
Windows 2000 - Accessing the Printer Properties	86
Making Printer Default Settings - The Printer Properties	86
Making Printer Default Settings - Printing Preferences	87
Making Printer Settings from an Application	87
Windows XP, Windows Server 2003 - Accessing the Printer Properties	88
Making Printer Default Settings - The Printer Properties	88
Making Printer Default Settings - Printing Preferences	88
Making Printer Settings from an Application	89
Windows NT 4.0 - Accessing the Printer Properties	89
Making Printer Default Settings - The Printer Properties	89
Making Printer Default Settings - Default	90
Making Printer Settings from an Application	90
Mac OS - Setting Up for Printing	91
Making Paper Settings from an Application	91
Setting up for Printing from an Application	91
3. Other Print Operations	93
Printing a PDF File Directly	93
Printing Method	93
Using DeskTopBinder Lite	93
PDF Direct Print Properties	95
Using Commands	96
Unauthorized Copy Control	98
Using [Data security for copying]	98
Using [Mask type:]	100
Important Notice	101
Using the Print Job Function	102
Print Job screen	102
Printing from the Print Job Screen	105
Sample Print	105
Printing a Sample Print File	106
Deleting Sample Print Files	107
Locked Print	108
Printing a Locked Print File	109
Deleting Locked Print Files	110
Hold Print	111
Printing a Hold Print File	112
Deleting Hold Print Files	113
Stored Print	114
Printing a Stored Print File	115
Deleting Stored Print Files	117
Printing from the User ID Screen	119
Printing the Selected Print Job	119
Printing All Print Jobs	120
Form Feed	122
Printing from a Selected Tray	122
Canceling a Print Job	123
Canceling a Print Job	125
Canceling a Print Job Using the Control Panel	125
Windows - Canceling a Print Job from the computer	125
Mac OS - Canceling a Print Job from the computer	126
Checking the Error Log	127
Collate	129
Collate	129
Shift Collate	129
Spool Printing	130
Setting Spool Printing	130
Viewing or Deleting spooled jobs using Web Image Monitor	131
Cover	132
Printing with the Finisher	133
Staple	133
Staple Position	133
Stapling Precautions	135
Punch	136
Punch Position	136
Punching Precautions	137
Memory Capacity and Paper Size	139
One-sided printing (600 × 600 dpi)	139
Duplex printing (600 × 600 dpi)	139
4. Direct Printing from a Digital Camera (PictBridge)	141
What is PictBridge?	141
PictBridge Printing	142
What Can Be Done on This Printer	143
Index Printing	143
Trimming	144
Date and File Name Printing	145
Paper Size	145
Image Print Size	146
Multi-Image-Layout	147
Printing Quality	148
Color Matching	149
Paper Type Specification	149
Form Printing	149
Camera Memo Printing	149
Exiting PictBridge	150
When PictBridge Printing Does Not Work	151
Other Reference Information	152
5. Making Printer Settings Using the Control Panel	153
Menu Chart	153
Memory Erase Status Menu	158
Paper Input Menu	159
Changing the Paper Input Menu	159
Automatic Tray Selection	159
Tray Priority	159
Paper Input menu parameters	160
Maintenance Menu	163
Changing the maintenance menu	163
Automatic deletion of temporary jobs in the hard disk	163
Maintenance menu parameters	164
Quality Maintenance	164
General Settings	165
Timer Settings	170
HD Management	170
List/Test Print Menu	172
Printing a configuration page	172
Interpreting the configuration page	172
List/Test Print menu parameters	174
System Menu	176
Changing the system menu	176
System menu parameters	176
Print Settings Menu	181
Changing the Print Settings menu	181
Print Settings menu parameters	181
Security Options Menu	189
Changing the Security Options menu	189
Security Options menu parameters	189
Host Interface Menu	194
Changing the Host Interface menu	194
Host Interface menu parameters	194
Language Menu	200
Changing the language menu	200
Language menu parameters	200
6. Monitoring and Configuring the Printer	201
Using Web Image Monitor	201
Displaying Top Page	202
When User Authentication is Set	203
Login (using Web Image Monitor)	203
Log Off (using Web Image Monitor)	204
About Menu and Mode	204
Access in the Administrator Mode	205
Displaying Web Image Monitor Help	206
Downloading Help	206
Linking the URL of the Help File to the Help Button	206
Using SmartDeviceMonitor for Admin	208
Installing SmartDeviceMonitor for Admin	209
Changing the Network Interface Board Configuration	210
Locking the Menus on the Printer's Control Panel	211
Changing the Paper Type	211
Managing User Information	212
Starting User Management Tool	212
Displaying the Number of Sheets Printed	213
Exporting the information about the number of pages printed	213
Resetting the number of pages printed to 0	213
Restricting Functions	214
Setting Applicable Functions to New Users	214
Configuring the Energy Saver Mode	214
Setting a Password	215
Checking the Printer Status	216
Changing Names and Comments	216
Viewing and Deleting Spool Print Jobs	218
Using SmartDeviceMonitor for Client	219
Monitoring Printers	219
Checking the Printer Status	219
When Using IPP with SmartDeviceMonitor for Client	219
Printer Status Notification by E-Mail	221
Auto E-mail Notification	222
On-demand E-mail Notification	223
Mail authentication	223
Sending On-demand E-mail	224
Remote Maintenance by telnet	228
Using telnet	228
access	229
appletalk	230
autonet	230
bonjour	231
btconfig	232
devicename	233
dhcp	233
diprint	234
dns	235
domainname	237
help	237
hostname	237
ifconfig	238
info	239
ipp	239
ipv6	240
lpr	241
netware	241
passwd	242
prnlog	243
route	243
set	244
show	247
slp	247
smb	247
snmp	248
sntp	251
spoolsw	252
ssdp	252
ssh	253
status	254
syslog	254
upnp	254
web	254
wiconfig	255
wins	259
SNMP	261
Getting Printer Information over the Network	262
Current Printer Status	262
Printer configuration	270
Understanding the Displayed Information	272
Print Job Information	272
Print Log Information	272
Configuring the Network Interface Board	273
Message List	283
System Log Information	283
7. Using a Printer Server	293
Preparing Printer Server	293
Printing notification via SmartDeviceMonitor for Client	293
Setting the print server	293
Setting a Client	294
Using NetWare	295
Setting Up as a Print Server (NetWare 3.x)	296
Setting Up as a Print Server (NetWare 4.x, 5/5.1, 6/6.5)	297
Using Pure IP in the NetWare 5/5.1 or 6/6.5 Environment	298
Setting Up as a Remote Printer (NetWare 3.x)	300
Setting Up as a Remote Printer (NetWare 4.x, 5/5.1, 6/6.5)	302
8. Special Operations under Windows	305
Printing Files Directly from Windows	305
Setup	305
Using a Host Name Instead of an IPv4 Address	305
When using DNS	306
When setting the \	306
In other cases	306
Windows 95/98/Me	306
Printing Commands	307
lpr	308
rcp	308
ftp	308
9. Mac OS Configuration	311
Mac OS	311
Installing the PostScript 3 Printer Driver and PPD File	311
Setting Up PPD Files	312
Creating a Desktop Printer Icon	312
Setting Up Options	312
Installing the ColorSync Profiles	313
Installing Adobe Type Manager	314
Installing Screen fonts	314
Changing to EtherTalk	315
Mac OS X	316
Installing the PPD Files	316
Setting Up the PPD File	316
Setting Up Options	317
Using USB Interface	317
Using Bonjour	318
Changing to EtherTalk	318
Configuring the Printer	320
Using PostScript 3	321
Job Type	321
Using Sample Print	322
Using Locked Print	324
Using Hold Print	326
Using Stored Print	328
User Code	330
Paper Size	330
Fit to Paper	331
Input Slot	331
Resolution	331
Orientation Override	332
Duplex Printing	332
Color Mode	333
Gradation	333
Color Profile	334
Color Setting	335
Toner Saving/Level Color	335
Collate	336
Paper Type	336
Black Over Print	337
Image Smoothing	337
Separate into CMYK	338
CMYK Simulation Profile	338
Dithering	338
Gray Reproduction	339
Color Matching	340
Printer Utility for Mac	341
Installing Printer Utility for Mac	341
Starting Printer Utility for Mac	342
Mac OS	342
Mac OS X	342
Printer Utility for Mac Functions	342
Downloading PS Fonts	342
Displaying Printer Fonts	343
Deleting Fonts	343
Initializing the Printer Disk	344
Page Setup	344
Printing Font Catalog	344
Printing Font Sample	345
Renaming the Printer	345
Restarting the Printer	346
Downloading PostScript Files	346
Selecting the Zone	346
Displaying the Printer Status	347
Launching the Dialogue Console	348
10. Security Measures Provided by this Printer	349
Using Authentication and Managing Users	349
Preventing Information Leaks	350
Limiting and Controlling Access	351
Enhanced Network Security	352
Configuring SSL Encryption	353
11. Appendix	355
Software and Utilities Included on the CD-ROM	355
Printer Drivers for This Printer	355
SmartDeviceMonitor for Admin	356
DeskTopBinder - SmartDeviceMonitor for Client	357
Cautions to Take When Using in a network	360
Connecting a Dial-up Router to a Network	360
Configuring the router	360
Configuring the printer with NetWare	360
Configuring the printer without NetWare	360
Using DHCP	360
Using AutoNet	362
Configuring the WINS Server	362
Using Web Image Monitor	362
Using telnet	363
Using the Dynamic DNS Function	363
Updating	363
DNS servers targeted for operation	364
DHCP servers targeted for operation	364
Setting the dynamic DNS function	365
Installing Font Manager 2000	366
Using Adobe PageMaker Version 6.0, 6.5, or 7.0	367
When Using Windows Terminal Service/MetaFrame	368
Operating Environment	368
Supported Printer Drivers	368
Limitations	368
Cautions When Using Bluetooth Interface Unit	371
Copyright Information about Installed Applications	372
expat	372
JPEG LIBRARY	372
NetBSD	372
Authors Name List	373
Samba(Ver 2.2.2-1.1)	374
RSA BSAFE ®	375

Match case Limit results 1 per page

Preventing Information Leaks

Guarding Against Unauthorized Copying (Unauthorized Copy Prevention)

Using the printer driver, mask and pattern can be embedded in the printed document.

Guarding Against Unauthorized Copying (Data security for copying)

Using the printer driver with the data security for the copying function, a document can be printed

with an embedded pattern of hidden text.

To gray out the copy or stored file of a copy-guarded document when the document is copied or

stored , the optional security module is required.

Printing confidential files

Using the printer's Locked Print, files can be stored in the printer as confidential files and then print

them. Those file can be printed using the printer's control panel and collected on the spot to prevent

others from seeing it.

Preventing Data Leaks Due to Unauthorized Transmission

You can specify in the address book which users are allowed to send files using the scanner or fax

function.

You can also limit the direct entry of destinations to prevent files from being sent to destinations not

registered in the address book.

Protecting Registered Information in the Address Book

This function allows administrator to specify which users have permission to access the data in the

address book. Usage of the data in the address book by unregistered users can be prevented.

Administrator can also encrypt the data in the address book to protect the data from unauthorized

reading.

Managing Log Files

Data security can by improved by deleting log files stored in the printer. By transferring the log files,

administrator can check the history data and identify unauthorized access.

To transfer the log data, the log collection server is required.

Overwriting the Data on the Hard Disk

Before disposing of the printer, make sure all data on the hard disk is deleted. Prevent data leakage

by automatically deleting transmitted printer jobs from memory.

To overwrite the hard disk data, the optional ipp unit is required.

10. Security Measures Provided by this Printer

348