Xerox XDM5205DWU User Guide - Page 40

About the One Touch Button Panel’s Names and Icons, eMail - machine

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Scanning About the One Touch Button Panel's Names and Icons The names on the One Touch Button Panel correspond to the scanner buttons and indicate their original factory settings. But you can change the Destination Application and any other settings of a button. The eMail button is set up to scan documents then immediately attach them to a new email message in your default eMail program. If you don't have an email program on your computer, the button will have a question mark as its icon. The Copy button is set up to send the scanned image directly to your computer's printer, copier, or fax machine without opening the scanned image in an application. This essentially means you can use your scanner as if it is a copier. The Scan button is pre-configured to scan your documents in the PDF format then open them in the PaperPort application that you received with your scanner. You can then use the features of PaperPort to work with the image. If you want to use another application to work with your scanned images you can change the Destination Application and settings of a button. For example, if you scan a lot of documents that have faint images, such as hand-drawn sketches in light pencil, you might want to change the Destination Application to Microsoft Paint®, or some other drawing program. A special pre-configured setting for your scanner is the Transfer to Storage option, indicated by the folder icon on the Button Panel. This option is designed for archiving documents. When you scan with Transfer to Storage as the Destination Application, the scanner sends the scanned image directly to the default folder at C:\Documents and Settings\\My Documents\My One Touch Archive\PDF Documents without first opening it in an application. The file will be named with the current date. Initially, none of the three scanner buttons are assigned this setting, but if you want to use the scanner for archiving documents, you can easily choose this pre-configured setting for a button. See the next section, "Configuring the One Touch Buttons" on page 36, to change the settings of the buttons on the One Touch Button Panel. DocuMate 520 Scanner User's Guide 35

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DocuMate 520 Scanner User’s Guide
35
Scanning
About the One Touch Button Panel’s Names and Icons
The names on the One Touch Button Panel correspond to the
scanner buttons and indicate their original factory settings. But you
can change the Destination Application and any other settings of a
button.
The
eMail
button is set up to scan documents then immediately
attach them to a new email message in your default eMail program.
If you don’t have an email program on your computer, the button
will have a question mark as its icon.
The
Copy
button is set up to send the scanned image directly to
your computer’s printer, copier, or fax machine without opening the
scanned image in an application. This essentially means you can
use your scanner as if it is a copier.
The
Scan
button is pre-configured to scan your documents in the
PDF format then open them in the PaperPort application that you
received with your scanner. You can then use the features of
PaperPort to work with the image.
If you want to use another application to work with your scanned
images you can change the Destination Application and settings of
a button. For example, if you scan a lot of documents that have
faint images, such as hand-drawn sketches in light pencil, you
might want to change the Destination Application to Microsoft
Paint®, or some other drawing program.
A special pre-configured setting for your scanner is the Transfer to
Storage option, indicated by the folder icon on the Button Panel.
This option is designed for archiving documents. When you scan
with Transfer to Storage as the Destination Application, the
scanner sends the scanned image directly to the default folder at
C:\Documents and Settings\<your user name>\My
Documents\My One Touch Archive\PDF Documents
without
first opening it in an application. The file will be named with the
current date. Initially, none of the three scanner buttons are
assigned this setting, but if you want to use the scanner for
archiving documents, you can easily choose this pre-configured
setting for a button.
See the next section, “Configuring the One Touch Buttons” on
page 36, to change the settings of the buttons on the One Touch
Button Panel.