Xerox XDM5205DWU User Guide - Page 70

Scanning with Optical Character Recognition (OCR), To scan with OCR

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Scanning Scanning with Optical Character Recognition (OCR) Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spellcheck, change font or type size, sort, calculate, and so forth. NOTE: Xerox recommends that all OCR processing use the original factory settings for OCR scanning that came with your scanner. When scanning with other settings, use at least 300 dpi for the resolution. If the original documents are of poor quality or have a small type font, 400 dpi can be used as the maximum resolution. You must have the OmniPage Pro software installed on your computer in order to use the OCR options with the One Touch 4.0 software and your scanner. OmniPage Pro is on the Disc 2 CD that you received with your scanner in case you haven't installed it yet. If OmniPage Pro is installed, the OCR process is automatic when the format on the One Touch Properties window is a text format, such as DOC, TEXT, XLS, HTML, RTF, sPDF, and nPDF. To scan with OCR: 1. Load the pages into the scanner. 2. Press the button on the scanner, or on the One Touch Button Panel, that has a text format set as its page format. The Scan button is preset with PaperPort as the Destination Application and a text format for the page format. It will convert scanned documents to editable text. 3. Click the Scan button, or if you've set up one of the other buttons for scanning with a text format, click it instead. Your scanned pages appear in the Destination Application with their text ready for editing and other text processing. NOTE: OCR scanning is also for spreadsheets so you can work in Microsoft Excel (or other spreadsheet applications) with the figures and text from the original spreadsheets. Set up a button with Microsoft Excel as the Destination Application and XLS as the page format. When you scan a spreadsheet, it will open in Excel with its text and figures ready to be edited. DocuMate 520 Scanner User's Guide 65

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DocuMate 520 Scanner User’s Guide
65
Scanning
Scanning with Optical Character Recognition (OCR)
Optical Character Recognition (OCR) converts text and numbers
on a scanned page into editable text and numbers. You can then
work with the text and numbers to edit, spellcheck, change font or
type size, sort, calculate, and so forth.
You must have the OmniPage Pro software installed on your
computer in order to use the OCR options with the One Touch 4.0
software and your scanner. OmniPage Pro is on the Disc 2 CD that
you received with your scanner in case you haven’t installed it yet.
If OmniPage Pro is installed, the OCR process is automatic when
the format on the One Touch Properties window is a text format,
such as DOC, TEXT, XLS, HTML, RTF, sPDF, and nPDF.
To scan with OCR:
1.
Load the pages into the scanner.
2.
Press the button on the scanner, or on the One Touch Button
Panel, that has a text format set as its page format.
The
Scan
button is preset with PaperPort as the Destination
Application and a text format for the page format. It will convert
scanned documents to editable text.
3.
Click the
Scan
button, or if you’ve set up one of the other
buttons for scanning with a text format, click it instead.
Your scanned pages appear in the Destination Application with
their text ready for editing and other text processing.
NOTE:
Xerox recommends that all OCR processing use the
original factory settings for OCR scanning that came with your
scanner. When scanning with other settings, use at least 300 dpi
for the resolution. If the original documents are of poor quality or
have a small type font, 400 dpi can be used as the maximum
resolution.
NOTE:
OCR scanning is also for spreadsheets so you can work
in Microsoft Excel (or other spreadsheet applications) with the
figures and text from the original spreadsheets. Set up a button
with Microsoft Excel as the Destination Application and XLS as
the page format. When you scan a spreadsheet, it will open in
Excel with its text and figures ready to be edited.