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Brother International MFC-9970CDW Software Users Manual - English - Page 220

Scan to FTP using FTP Server Profiles, PDF/A, Secure PDF, Signed PDF, User Select - user guide pdf

UPC - 012502625131

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Network Scanning j Choose the file type for the document from the drop-down list. You can choose PDF, PDF/A, Secure PDF, Signed PDF, XPS, JPEG or User Select for color or gray scale documents and PDF, PDF/A, Secure PDF, Signed PDF, TIFF or User Select for B/W documents. Note • If you choose Secure PDF, the machine will ask you to enter a 4 digit password using numbers 0-9 before it starts scanning. • If you choose Signed PDF, you must install a certificate to your machine using Web Based Management. Choose Configure Signed PDF Settings from Administrator Settings in Web Based Management. For how to install a certificate, see Using Certificates for device security in the Network User's Guide. • PDF/A is a PDF file format intended for long-term archiving. This format contains all the necessary information to be able to reproduce the document after long-term storage. • A Signed PDF (SiPDF) helps prevent data tampering and the impersonation of an author by including a digital certificate within the document. k If you choose color or Gray in the scan quality, choose the file size for the document from the drop-down list. You can choose Large, Middle or Small. Note If you choose User Select in the scan quality, file type or file size, you must choose those settings from the machine's control panel. Scan to FTP using FTP Server Profiles 13 a Load your document. b Press (SCAN). c Press a or b to choose Scan to FTP. Press OK. If your machine does not support Duplex Scan, go to step e. If your machine supports Duplex Scan, go to step d. 13 d Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge. Press OK. e Press a or b to choose one of the FTP server profiles listed. Press OK.  If the Scan to FTP profile is complete, you will automatically go to step j.  If the Scan to FTP profile is not complete, for instance, the quality or file type are not chosen, you will be prompted to enter any missing information in the following steps. f Choose one of the options below:  Press a or b to choose Color 100 dpi, Color 200 dpi, Color 300 dpi, Color 600 dpi, Gray 100 dpi, Gray 200 dpi or Gray 300 dpi. Press OK and go to step g.  Press a or b to choose B&W 200 dpi or B&W 200x100 dpi. Press OK and go to step h. 213

Section	Page
SOFTWAREUSER’S GUIDE	1
Table of Contents	2
Section I: Machine operation keys	8
1 Using the control panel	9
Using printer keys	9
Job Cancel	9
Secure Key	9
Printer Emulation Support	10
Setting the Emulation mode	10
Printing the Internal Font List	11
Printing the Print Configuration List	11
Test Print	11
Duplex	12
Output Color	12
Restoring default printer settings	12
Section II: Windows®	13
2 Printing	14
Using the Brother printer driver	14
Printing a document	15
Duplex printing	16
Guidelines for printing on both sides of the paper	16
Automatic duplex printing	16
Manual duplex printing	16
Simultaneous scanning, printing and faxing	16
Printer driver settings	17
Accessing the printer driver settings	18
Features in the Windows® printer driver	18
Basic tab	19
Paper Size	19
Orientation	20
Copies	20
Media Type	20
Print Quality	21
Color/Mono	21
Settings Dialog	22
Multiple Page	24
Duplex / Booklet	24
Paper Source	25
Advanced tab	26
Scaling	27
Reverse Print	27
Use Watermark	27
Watermark Settings	28
Transparent	28
In Outline Text	28
Custom Settings	29
Header-Footer Print	30
Toner Save Mode	30
Secure Print	30
Administrator	31
User Authentication	32
Other Print Options	32
Color Calibration	33
Improve Print Output	34
Skip Blank Page	34
Accessories tab	35
Support	37
Features in the BR-Script 3 printer driver (PostScript® 3™ language emulation)	39
Printing Preferences	39
Advanced options	41
Ports tab	44
Status Monitor	45
Monitoring the machine’s status	46
3 Scanning	47
Scanning a document using the TWAIN driver	47
Scanning a document into the PC	47
Pre-Scanning to crop a portion you want to scan	49
Settings in the Scanner Setup dialog box	50
Scan (Image Type)	50
Resolution	51
Scan Type	51
Reduce Noise	52
Brightness	52
Contrast	52
Document Size	53
Scanning a document using the WIA driver (Windows® XP/Windows Vista®/Windows® 7)	55
WIA compliant	55
Scanning a document into the PC	55
Pre-Scanning to crop a portion you want to scan using the scanner glass	57
Scanner Utility	59
Scanning a document using the WIA driver (Windows Photo Gallery and Windows Fax and Scan)	61
Scanning a document into the PC	61
Pre-Scanning to crop a portion you want to scan using the scanner glass	63
Using ScanSoft™ PaperPort™ 12SE with OCR by NUANCE™	65
Viewing items	65
Organizing your items in folders	66
Quick links to other applications	67
ScanSoft™ PaperPort™ 12SE with OCR lets you convert image text into text you can edit	67
Importing items from other applications	67
Exporting items into other formats	68
Exporting an image file	68
Uninstalling ScanSoft™ PaperPort™ 12SE with OCR	68
(Windows® XP)	68
(Windows Vista® and Windows® 7)	68
4 ControlCenter4	69
Overview	69
Changing the user interface	69
Using ControlCenter4 in Home Mode	70
ControlCenter4 Features for Home Mode users	71
Scan tab	72
File types	73
Document Size	73
Saving the scanned image	73
Printing the scanned image	74
Opening the scanned image with an application	74
Attaching the scanned data to E-mail	75
Using the OCR feature	75
PC-FAX tab	76
Sending an image file from your computer	77
Sending a scanned image	77
Viewing and printing received PC-FAX data	78
Device Settings tab	79
Configuring Remote Setup	79
Accessing Quick Dial	80
Configuring Scan button settings	80
Launching the BRAdmin utility	81
Support tab	82
Opening ControlCenter Help	82
Using Brother Solutions Center	82
Accessing the Brother CreativeCenter	82
Using ControlCenter4 in Advanced Mode	83
ControlCenter4 Features for Advanced Mode users	84
Scan tab	85
File types	86
Document Size	86
Opening the scanned image with an application	86
Using the OCR feature	87
Attaching the scanned data to E-mail	87
Saving the scanned image	87
PC-Copy tab	88
Printing the scanned image	88
PC-FAX tab	88
Sending an image file from your computer	88
Sending a scanned image	89
Viewing and printing received PC-FAX data	89
Device Settings tab	90
Configuring Remote Setup	90
Accessing Quick Dial	90
Configuring Scan button settings	91
Launching the BRAdmin utility	92
Support tab	93
Opening ControlCenter Help	93
Using Brother Solutions Center	93
Accessing the Brother CreativeCenter	93
Custom tab	94
Creating a Custom tab	94
Creating a Custom button	95
5 Remote Setup	96
Remote Setup	96
6 Brother PC-FAX Software	98
PC-FAX sending	98
Setting up user information	98
Sending setup	99
Setting up a cover page	100
Entering cover page information	101
Sending a file as a PC-FAX using the Facsimile style user interface	101
Sending a file as a PC-FAX using the Simple style user interface	103
Address Book	104
Brother Address Book	105
Setting up a member in the Address Book	105
Speed Dial setup	106
Setting up a group for broadcasting	107
Editing member information	107
Deleting a member or group	107
Exporting the Address Book	108
Exporting Address Book entries	108
Importing to the Address Book	109
Importing an ASCII text file	109
PC-FAX receiving	111
Enabling PC-FAX Receiving software on your machine	112
Running the PC-FAX Receiving software on your PC	112
Setting up your PC	113
Configuring the Network PC-FAX Receiving Settings	114
Viewing new PC-FAX messages	115
7 Firewall settings (For Network users)	116
Before using the Brother software	116
Windows® XP SP2 users	116
Windows Vista® users	118
Windows® 7 users	121
Section III: Apple Macintosh	126
8 Printing and Faxing	127
Features in the printer driver (Macintosh)	127
Duplex printing	127
Guidelines for printing on both sides of the paper	127
Automatic duplex printing	127
Manual duplex printing	127
Simultaneous scanning, printing and faxing	128
Choosing page setup options	128
Choosing printing options	129
Cover Page	130
Layout	131
Secure Print	132
Print Settings	133
Duplex Printing	137
Removing the Printer driver for Macintosh	139
Features in the BR-Script 3 printer driver (PostScript® 3™ language emulation)	140
Choosing printing options	140
Printer Features	141
Secure Print (Mac OS X 10.5.x to 10.6.x)	149
Status Monitor	150
Updating the machine’s status	150
Hiding or showing the window	151
Quitting the window	151
Web Based Management (Network Connection Only)	151
Color Calibration	151
Sending a fax	152
Drag a vCard from the Mac OS X Address Book application (Mac OS X 10.4.11)	155
Using Mac OS X 10.5.x to 10.6.x Addresses panel	156
9 Scanning	158
Scanning a document using the TWAIN driver	158
Scanning an image into your Macintosh	159
Scanning a whole page	159
Scanning a duplex (two sided) document (For MFC-9560CDW)	159
Pre-Scanning an image	160
Settings in the Scanner window	161
Resolution	161
Scan Type	161
Document Size	162
Adjusting the Image	163
Scanning a document using the ICA driver (Mac OS X 10.6.x)	164
Using Image Capture	164
Scanning directly from the “Print & Fax” section	167
Using Presto! PageManager	170
Features	170
System requirements for Presto! PageManager	170
NewSoft Technical Support	171
10 ControlCenter2	173
Using ControlCenter2	173
Turning the AutoLoad feature off	174
SCAN	175
File types	176
Document Size	176
Image (example: Apple Preview)	177
OCR (word processing application)	179
E-mail	180
File	181
CUSTOM SCAN	182
File types	183
Document Size	183
User-defined button	183
Scan to Image	184
Scan to OCR	185
Scan to E-mail	186
Scan to File	187
COPY / PC-FAX	189
DEVICE SETTINGS	191
Remote Setup	192
Quick-Dial	193
Status Monitor	193
11 Remote Setup	194
Remote Setup	194
Section IV: Using The Scan key	196
12 Scanning (For USB cable users)	197
Using the Scan key	197
Scan to USB	199
Changing the default file size	201
Changing the default resolution and file type	201
Changing the default file name	202
Understanding the Error Messages	202
Scan to E-mail	203
Scan to Image	204
Scan to OCR	205
Scan to File	206
13 Network Scanning	207
Before using Network Scanning	207
Network license (Windows®)	207
Configuring Network Scanning (Windows®)	208
Configuring Network Scanning (Macintosh)	211
Using the Scan key	212
Scan to E-mail	213
Scan to E-mail (E-mail Server, For MFC-9460CDN and MFC-9560CDW)	214
Scan to Image	214
Scan to OCR	215
Scan to File	216
Scan to FTP	217
Configuring the FTP Default Settings	219
Scan to FTP using FTP Server Profiles	220
Scan to Network	221
Configuring the Scan to Network Default Settings	223
Scan to Network using Scan to Network Profiles	225
How to set a new default for the file size (For Scan to FTP and Network)	227
Index	228

Match case Limit results 1 per page

Network Scanning

213

Choose the file type for the document from the drop-down list. You can choose

PDF

PDF/A

Secure PDF

Signed PDF

XPS

JPEG

User Select

for color or gray scale documents and

PDF

PDF/A

Secure PDF

Signed PDF

TIFF

User Select

for B/W documents.

Note

•

If you choose

Secure PDF

, the machine will ask you to enter a 4 digit password using numbers 0-9 before

it starts scanning.

•

If you choose

Signed PDF

, you must install a certificate to your machine using Web Based Management.

Choose

Configure Signed PDF Settings

from

Administrator Settings

in Web Based Management. For

how to install a certificate, see Using Certificates for device security in the

Network User's Guide

•

PDF/A is a PDF file format intended for long-term archiving. This format contains all the necessary

information to be able to reproduce the document after long-term storage.

•

A Signed PDF (

SiPDF

) helps prevent data tampering and the impersonation of an author by including a

digital certificate within the document.

If you choose color or Gray in the scan quality, choose the file size for the document from the drop-down

list. You can choose

Large

Middle

Small

Note

If you choose

User Select

in the scan quality, file type or file size, you must choose those settings from

the machine’s control panel.

Scan to FTP using FTP Server Profiles

Load your document.

Press

(

SCAN

Press

to choose

Scan to FTP

. Press

If your machine does not support Duplex Scan, go to step

If your machine supports Duplex Scan, go to step

Press

to choose

1sided

2sided (L)edge

2sided (S)edge

Press

to choose one of the FTP server profiles listed. Press



If the Scan to FTP profile is complete, you will automatically go to step



If the Scan to FTP profile is not complete, for instance, the quality or file type are not chosen, you will

be prompted to enter any missing information in the following steps.

Choose one of the options below:



Press

to choose

Color 100 dpi

Color 200 dpi

Color 300 dpi

Color 600 dpi

Gray 100 dpi

Gray 200 dpi

Gray 300 dpi

. Press

and go to step



Press

to choose

B&W 200 dpi

B&W 200x100 dpi

. Press

and go to step