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Brother International IntelliFax-2840 Advanced Users Guide - English - Page 25

Electronic cover Composing your own comments, Send a cover for the next fax

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Sending a fax Electronic cover page 3 This feature will not work unless you have already programmed your Station ID. (See Quick Setup Guide: Set your Station ID.) You can automatically send a cover page with every fax. Your cover page includes your Station ID, a comment, and the name stored in the One Touch or Speed Dial memory. By choosing Next Fax:On you can also display the number of pages on the cover page. You can choose one of the following preset comments. 1.Comment Off 2.Please Call 3.Urgent 4.Confidential Instead of using one of the preset comments, you can enter two personal messages of your own, up to 27 characters long. See Basic User's Guide: Entering text. (See Composing your own comments uu page 19.) 5.(User Defined) 6.(User Defined) Note Next Fax:On or Next Fax:Off can be selected only if a document is loaded. Composing your own comments 3 You can set up two comments of your own. a Make sure you are in FAX mode . b Press Menu, 2, 2, 8. Setup Send 8.Coverpage Msg 3 c Press a or b to choose 5. or 6. to store your own comment. Press OK. d Enter your own comment using the dial pad. See Basic User's Guide: Entering text. Press OK. Send a cover page for the next fax 3 If you want to send a cover page only for the next fax, your machine will ask you to enter the number of pages you are sending so it can be printed on the cover page. a Make sure you are in FAX mode . b Load your document. c Press Menu, 2, 2, 7. Setup Send 7.Coverpg Setup d Press a or b to choose Next Fax:On (or Next Fax:Off). Press OK. e Press a or b to choose a comment. Press OK. f Enter two digits to show the number of pages you are sending. Press OK. For example, enter 0, 2 for 2 pages or 0, 0 to leave the number of pages blank. If you make a mistake, press d or Clear to back up and re-enter the number of pages. 19

Section	Page
Advanced User’s Guide FAX-2840/FAX-2940/MFC-7240	1
User’s Guides and where do I find them?	2
Download optional software from the Brother Solutions Center (FAX-2840 and FAX-2940 users)	3
Table of Contents	4
1 General Setup	7
IMPORTANT NOTE	7
Memory Storage	7
Volume settings	8
Ring volume	8
Beeper volume	8
Speaker volume	8
Handset volume	8
Choosing the Handset Volume (For Volume Amplify)	9
Setting Volume Amplify	9
Automatic Daylight Saving Time	10
Ecology features	10
Toner Save	10
Sleep mode	10
Deep Sleep mode	11
Toner Settings	11
Toner Setting (Continue mode)	11
Receiving faxes in Continue mode	12
Toner End in Continue mode	12
LCD Contrast	12
Dial Prefix	13
Setting up the prefix number	13
Changing the prefix number	13
Mode Timer	14
2 Security features	15
Security	15
TX Lock (FAX-2840 and MFC-7240)	15
Setting up the password	15
Turning TX Lock on/off	16
Turning TX Lock on	16
Turning TX Lock off	16
Memory Security (FAX-2940 only)	16
Setting up the password	16
Changing your memory security password	17
Turning memory security on/off	17
Turning memory security on	17
Turning memory security off	17
Setting Lock	17
Setting up the password	18
Changing your Setting Lock password	18
Turning Setting Lock on/off	18
Restricting dialing	19
Dial pad restriction	19
One Touch restriction	19
Speed Dial restriction	19
3 Sending a fax	20
Additional sending options	20
Sending faxes using multiple settings	20
Contrast	20
Changing Fax Resolution	21
To change the Fax Resolution setting for the next fax	21
To change the default Fax Resolution setting	21
Additional sending operations	21
Sending a fax manually	21
Manual transmission	21
Sending a fax at the end of a conversation	21
Dual access	22
Broadcasting	22
Before you begin the broadcast	22
How to broadcast a fax	22
Canceling a Broadcast in progress	23
Real Time Transmission	23
Sending in real time for all faxes	23
Sending in real time for the next fax only	23
Overseas Mode	24
Delayed Fax	24
Delayed batch transmission	24
Checking and canceling waiting jobs	24
Electronic cover page	25
Composing your own comments	25
Send a cover page for the next fax	25
Send a cover page for all faxes	26
Using a printed cover page	26
Polling overview	26
Polled transmit	26
Setup for polled transmit	26
4 Receiving a fax	28
Remote Fax Options	28
Fax Forwarding	28
Paging	29
Fax Storage	29
PC-FAX Receive (For MFC- 7240) (For Windows® only)	29
Changing Remote Fax Options	30
Turning off Remote Fax Options	30
Remote retrieval	31
Setting a Remote Access Code	31
Using your Remote Access Code	31
Retrieving fax messages	32
Changing the Fax Forwarding number	32
Remote fax commands	33
Additional receiving operations	34
Printing a reduced incoming fax	34
Setting the Fax Receive Stamp	34
Receiving a fax at the end of a conversation	34
Setting the Print Density	34
Printing a fax from the memory	35
Receiving faxes into memory when the paper tray is empty	35
Polling overview	35
Polling receive	35
Sequential polling	35
Stop polling	36
5 Dialing and storing numbers	37
Telephone line services	37
Tone or Pulse (Canada only)	37
For Fax/Tel mode only	37
Caller ID	37
Viewing the Caller ID List	38
Printing the Caller ID List	38
Special line considerations	38
Roll over telephone lines	38
Two-line telephone system	38
Converting telephone wall outlets	39
Installing machine, external two-line TAD and two-line telephone	39
Additional dialing operations	40
Dialing access codes and credit card numbers	40
Additional ways to store numbers	40
Setting up Groups for Broadcasting	40
Changing Group numbers	41
Deleting Group numbers	42
6 Printing reports	43
Fax reports	43
Transmission verification report	43
Fax Journal	43
Reports	44
How to print a report	44
7 Making copies	45
Copy settings	45
Stop copying	45
Using the Options key	46
Improving copy quality	48
Sorting copies using the ADF	48
Adjusting Contrast and Brightness	48
Contrast	48
Brightness	49
Enlarging or reducing the image copied	49
Making N in 1 copies (page layout)	50
Manual Duplex (two-sided) Copying	51
A Routine maintenance	52
Cleaning the machine	52
Cleaning the outside of the machine	52
Cleaning the document feed	53
Cleaning the corona wire	54
Cleaning the drum unit	55
Cleaning the paper pick-up rollers	60
Checking the machine	62
Checking the Page Counters	62
Checking the remaining life of parts	62
Packing and shipping the machine	62
B Glossary	65