Konica Minolta bizhub 28e bizhub 28e Scan Fax Guide

Konica Minolta bizhub 28e Manual

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  • Konica Minolta bizhub 28e | bizhub 28e Scan Fax Guide - Page 1
    Plain-paper digital Fax/Copier/Printer/Scanner Scanner and Fax Guide
  • Konica Minolta bizhub 28e | bizhub 28e Scan Fax Guide - Page 2
    Chapter 1 Basic scan functions 1 Chapter 2 Advanced scan functions 2 Chapter 3 Basic fax functions 3 Chapter 4 Advanced fax functions 4 Chapter 5 Specifying destinations 5 Chapter 6 Communication management 6 Chapter 7 Machine settings 7 Chapter 8 Troubleshooting 8
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    Contents How to read this manual v Symbols...v Key descriptions...v Descriptions for paper and documents v Screens...vi Chapter 1 Basic scan functions Basic scanning...1-2 Scanning to e-mail address 1-2 Scanning to shared PC folders 1-4
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    Manual transmission 3-4 Redialing ...3-5 Broadcasting (Broadcast 3-6 Basic transmission settings 3-8 Canceling / Checking faxes 3-13 Receiving faxes...3-18 Operations during reception 3-21 Storing received documents 3-22 Making a phone call 3-
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    default scanner settings 7-35 Specifying default scan to e-mail settings 7-39 Specifying default fax settings 7-41 Registering other settings 7-44 Registering / Editing templates 7-44 Registering / Editing file names 7-46 Registering / Editing domain names 7-47 Chapter 8 Troubleshooting
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    follow instructions carefully. Describes important conditions or restrictions you should carefully observe to avoid problems caused by incorrect operations. Describes reference information and additional notes for operation. Key descriptions In this manual, the operating
  • Konica Minolta bizhub 28e | bizhub 28e Scan Fax Guide - Page 7
    Screens This manual uses the screens of the bizhub 28e standard model, unless otherwise stated. The screens you see may differ, depending on the options installed. vi How to read this manual
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    Chapter 1 Basic scan functions Basic scanning...1-2 Scanning to e-mail address 1-2 Scanning to shared PC folders 1-4 Scanning to FTP servers 1-8 Scanning to USB memory device 1-12 Scanning to an Evernote address 1-15 Scanning to a cloud storage 1-17 Scanning to a printer 1-19 Basic scan
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    machine in advance. For details on the network setting, see chapter 2, "Specifying the network settings" in the Administrator's Guide, and chapter 3, "Setting the e-mail environment" in the Message Board Guide. 1 Load the document. 2 Press [Scan] on My MFP Menu screen. If My MFP Menu screen is not
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    Basic scan functions 4 Press [e-mail]. 1 5 Select the desired destination. • For details on specifying the destinations, see "Specifying destinations" (page 5-2). • To use the personal address book, log in to the machine in advance. • If you have selected a destination from the address book,
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    and setup the "TCP/ IP Settings" in advance. See chapter 2, "TCP/IP settings" in "Specifying the network settings" in the Administrator's Guide. • The folder shortcuts should be registered to your machine in advance. For details on registering the folder shortcuts, see "Registering / Editing folder
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    the user name to access the folder, and press [Enter]. When no authentication is required to access the folder, proceed to step 8. 7 Enter the password to access the folder, and press [Enter]. 8 The document will be scanned. • When you have loaded the document on the automatic document feeder, this
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    to the previous screen. • Press [Cancel] to close the screen. • You may be required to enter your user name and password while browsing. In that case, enter the user name and password to access the PC or folder. 7 Enter the user name to access the folder, and press [Enter]. When no authentication
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    9 Press . • When you have loaded the document on the automatic document feeder, this will conclude the operation. • When you have loaded the document on the document glass, a message will appear when the first page of the document is scanned. 1 10 Load the next document, and press [Next
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    network and setup the "TCP/IP Settings" in advance. See chapter 2, "TCP/IP settings" in "Specifying the network settings" in the Administrator's Guide. • The FTP shortcuts should be registered to your machine in advance. For details on registering the folder shortcuts, see "Registering / Editing FTP
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    Basic scan functions 4 Press [PC/USB], and then [FTP]. 1 5 Select the desired FTP server shortcut. 6 The document will be scanned. • When you have loaded the document on the automatic document feeder, this will conclude the operation. • When you have loaded the document on the document glass, the
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    to the FTP server, and press [Enter]. • Start the link with two slashes For details on entering characters, see chapter 1, "Entering characters" in the Administrator's Guide. 1-10 Basic scanning
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    can be entered. • For details on entering characters, see chapter 1, "Entering characters" in the Administrator's Guide. 1 10 Press [Password]. Basic scan functions 11 Enter the password, and press [Enter]. • Up to 28 characters can be entered. • For details on entering characters, see
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    Scanning to USB memory device You can save a scanned document to a USB memory connected to the machine. USB memory NOTE • Only USB memory with no security function can be used. • The scanned data are save on the root of the USB memory. • Memory card readers connected via USB, USB memory via an
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    Basic scan functions 4 Press [PC/USB], and then [USB]. 1 5 Connect the USB memory to the machine. 6 Press . • When you have loaded the document on the automatic document feeder, this will conclude the operation. • When you have loaded the document on the document glass, a message will appear
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    NOTE If you connect USB memory when the machine is in the ready state, the following display will appear. Select [Scan To USB]. Then follow the procedures from step 6. 1-14 Basic scanning
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    in advance. For details on how to set up LDAP server, see chapter 2, "Registering LDAP servers" in "Specifying the network settings" in the Administrator's Guide. 1 Load the document. 2 Press [Scan] on My MFP Menu screen. If My MFP Menu screen is not displayed, press repeatedly until "Scan
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    5 Press [Apps], and then [EVERNOTE]. 6 Select the destination, and press [Enter]. • The addresses on LDAP server have on the left of their name. Press to check the details for that destination. Press [Close] to close the confirmation screen. • You can select multiple destinations. 7 Confirm the
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    technical representative. • To use this feature, you need to have an account for the corresponding service. Access to the website to create an account. • Scan to Box, Scan to Dropbox, the folder, proceed to step 8. 7 Enter the password to access the folder, and press [Enter]. Basic scanning 1-17
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    8 The document will be scanned. • When you have loaded the document on the automatic document feeder, this will conclude the operation. • When you have loaded the document on the document glass, the following message will appear when the first page of the document is scanned. 9 Load the next
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    Scanning to a printer You can transmit a scanned document to another printer for printing via a computer. 1 Color printer Scan Network Basic scan functions NOTE • To use this function , it is necessary to install the "Scan to Print Monitor" utility software in a computer in advance, and register
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    4 Press [Apps], and then [Scan to Print]. 5 Select the printer. 6 To sort the output, press [Sort]. 7 Enter the number of copies to print using the numeric keys. 8 Press . • When you have loaded the document on the automatic document feeder, this will conclude the operation. • When you have
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    Basic scan settings You can set the resolution and mono/color for scanning. 1 NOTE You can change the default settings, as necessary. For details, see "Specifying default scanner settings" (page 7-35). Basic scan functions Resolution 1 Press [Scan] on My MFP Menu screen. If My MFP Menu screen
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    Color You can set whether to scan the document in color or monochrome. 1 Press [Scan] on My MFP Menu screen. If My MFP Menu screen is not displayed, press repeatedly until "Scan Ready" screen is displayed. 2 Press [Color]. • The button switches between "Mono" and "Color" each time you press [
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    installing the driver, see chapter 1, "Installing to Windows" in the Printer Guide. • To scan a document with a TWAIN driver, you should connect the 2 Start the application software that supports TWAIN on your computer. 3 Click [Scan] and select "KONICA MINOLTA bizhub 28e NSCN". • This command may
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    may be required, depending on the application software. Set it as required. (Normally it is not necessary to change this setting from its default value.) Pixel type Select to scan in color, B/W (black and white) or grayscale. Document type Select the document type. Contrast Select the contrast
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    To use the machine as an authenticated user, enter the user ID and password. User ID Enter the user ID. Password Enter the password if necessary. [Default] Click to returns the settings to the factory defaults. [Scan] Click to start scanning. [Select MFP] Click to change the scanner or
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    Chapter 2 Advanced scan functions Introduction to advanced functions 2-2 Advanced scan functions 2-4 Document type (Doc.Type 2-4 Contrast...2-5 File name...2-6 Scan size...2-9 Stamp (Option)...2-11 Next document setting (Next Doc 2-12 Duplex scan...2-14 Broadcast...2-16 Batch scan...2-18 File
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    Introduction to advanced functions This product includes the following scan functions. Resolution You can set the resolution for scanning (page 1-21). Color You can set whether to scan the document in color or monochrome (page 1-22). Document type (Doc.Type) You can set the document type to scan
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    e-mail subject When transmitting a scanned image via e-mail, you can edit the body and subject of the e-mail you're sending. You can also enter the body of the e-mail using a template registered in advance (page 2-22). Color adjustment (Color Adjust) 1 When performing color scanning, you can
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    Advanced scan functions Document type (Doc.Type) 1 Press [Scan] on My MFP Menu screen. If My MFP Menu screen is not displayed, press repeatedly until "Scan Ready" screen is displayed. 2 Press [Doc. Type]. If [Doc. Type] is not displayed, press [Advanced] and then [Doc. Type]. 3 Select the
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    Contrast You can set the contrast to scan with according to the document. Lightest: Select to scan with the lightest contrast. Lighter: Select to scan with a contrast between the normal contrast and the lightest contrast. 1 Normal: Select to scan with the normal contrast. Darker: Select to
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    to 80 characters can be entered for the file name. • For details on entering the characters, see chapter 1, "Entering characters" in the Administrator's Guide. • To check the entered text, press [File Name] and then [ViewText]. To close the screen, press [Edit]. 4 Specify the destinations, and press
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    „„ Using a registered file name 1 Press [Scan] on My MFP Menu screen. If My MFP Menu screen is not displayed, press repeatedly until "Scan Ready" screen is displayed. 1 2 Press [File Name]. If [File Name] is not displayed, press [Advanced] and then [File Name]. 2 3 Press [File Name].
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    to 80 characters can be entered for the file name. • For details on entering the characters, see chapter 1, "Entering characters" in the Administrator's Guide. • To check the entered text, press [File Name] and then [ViewText]. To close the screen, press [Edit]. 7 Specify the destinations, and press
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    Scan size You can transmit or save an image scanned using a scan size set in advance. This is useful when you want to scan a part of the document or to specify the document size. NOTE 1 • When you scan using the document glass, only an area from the reference setting position equal to the set
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    4 Select the scan size, and press [Enter]. 5 Press [Close]. 6 Specify the destinations, and press . For details on the procedure, see "Basic scanning" (page 1-2). 2-10 Advanced scan functions
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    Stamp (Option) You can stamp on a document that has been scanned using the automatic document feeder and check it has been scanned. NOTE 1 • The stamp function is optional. • This setting is only available with the automatic document feeder. 2 1 Press [Scan] on My MFP Menu screen. If My MFP
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    Next document setting (Next Doc.) If you need to scan a large volume of documents that cannot all fit into the automatic document feeder at once, turn "Next Doc." on to divide scanning. You can scan both through the automatic document feeder and on the document glass. NOTE The next document settings
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    4 Select [ON], and press [Enter]. Select [OFF] to deselect the setting. 5 Press [Close]. 6 Specify the destinations, and press . 1 • For details on the procedure, see "Basic scanning" (page 1-2). • The display shows "Set next document." when scanning is over. 2 7 Load the next document
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    Duplex scan You can easily scan a two-sided document using this mode. Just load the duplex document in the automatic document feeder, and press . NOTE • This setting is only available with the automatic document feeder. • You cannot scan duplex document when both 600 dpi resolution (page 1-21
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    NOTE Refer to the illustration below to select the binding position. Image Binding position Long edge 1 2 Short edge Advanced scan functions Advanced scan functions 2-15
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    . • The number of destinations that can be transmitted to for a single broadcast is indicated below. Destinations Address book destinations and groups Manually entered e-mail addresses Shared folders FTP servers Number 1,000 30 300 20 „„ Using other than the address book or shortcuts 1 Press
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    „„ Using the address book or shortcuts 1 Press [Scan] on My MFP Menu screen. If My MFP Menu screen is not displayed, press repeatedly until "Scan Ready" screen is displayed. 1 2 Press [Advanced]. 3 Press [Broadcast]. 2 Advanced scan functions 4 Select [ON], and press [Enter]. Select
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    Batch scan When this function is on, it means that all scanned pages will be saved as one file. If you turn this function off, each scanned page will be saved as an individual file. 1 Press [Scan] on My MFP Menu screen. If My MFP Menu screen is not displayed, press repeatedly until "Scan
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    the password after pressing . *1 The encryption levels in order of strength are Low (40-bit RC4), High (128-bit RC4), and High (128-bit AES).40-bit RC4 is supported by Acrobat 4.0 (PDF 1.3) or later, 128-bit RC4 is supported by Acrobat 6.0 (PDF 1.5) or later, and 128-bit AES is supported by
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    [Enter]. The selectable items differ according to the file format. For details, see "Color" (page 1-22). 5 If you have selected [PDF w/Password] in step 4, press [Setting] to change the encryption settings. Otherwise, proceed to step 8. 6 Set the detailed encryption settings, as necessary. 7 Press
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    functions 13 To set a permissions password, enter the password and press [Enter]. If you do not want to set a permissions password, press [Enter] without entering a password. 1 2 14 Enter the password set in step 13 again, and press [Enter]. If you did not enter a password in step 13, this screen
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    e-mail subject When transmitting a scanned image via e-mail, you can edit the mail text and subject of the e-mail you are sending. You can also enter the mail text of the e-mail using a template registered in advance. NOTE • For details on registering the e-mail templates, see "Registering / Editing
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    • Up to 80 characters can be entered for the subject. • For details on entering the characters, see chapter 1, "Entering characters" in the 1 Administrator's Guide. 8 If you want to edit mail text, press [Mail Text]. 2 Otherwise, go to step 10. 9 Enter the mail text, and press [Enter]. • Up
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    your requirements. NOTE • The color can only be adjusted when "Color" is set. For details, see "Color" (page 1-22). • Images shown in this manual are sample data, which may be different from the actual images. „„ Adjusting the contrast You can set the image contrast (the difference between light and
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    Advanced scan functions 4 Press [Contrast]. 1 2 5 Select the contrast, and press [Enter]. 6 Press [Close] repeatedly until the "Scan Ready" screen is displayed. 7 Specify the destinations, and press . For details on the procedure, see "Basic scanning" (page 1-2). „„ Adjusting the sharpness
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    „„ Adjusting the lightness You can set the image lightness (brightness and darkness) to seven different levels, from -3 (low) to +3 (high). -: Darkens the entire image. +: Lightens the entire image. -3 -2 -1 0 +1 +2 +3 NOTE To adjust lightness, set the contrast to "Normal". For details,
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    You can set the ratio of G (green) to seven different levels, from -3 to +3. -: Lessens green, and enhances magenta. +: Enhances green, and lessens magenta. 1 2 -3 -2 -1 0 +1 +2 +3 You can set the ratio of B (blue) to seven different levels, from -3 to +3. -: Lessens blue, and
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    Blank page removal You can scan the document while eliminating blank pages. NOTE • When you activate this feature, scanning may take longer than usual because the blank page detection process runs inside the machine. • Some pages, including the following, will not be recognized as blank pages: Page
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    pages even if the stamp feature is enabled.(page 2-11) 2 • At scanning using the TWAIN driver, blank page removal will be enabled according to the default setting. (page 7-37) Advanced scan functions Advanced scan functions 2-29
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    in, refer to Chapter 1, "Logging In / Logging Out" in the Administrator's Guide. • If the tag entry has been set to "List Input", the defined the tag entry has been set to character entry, enter the appropriate text string manually, and then press [Enter]. 5 Confirm the entered values, and press [
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    Advanced scan functions 7 Press . 8 Press [Yes] to scan another document using the tag settings in step 4. Press [No] to complete the operation or specify different tag settings. 1 2 Advanced scan functions 2-31
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    Chapter 3 Basic fax functions Basic faxing...3-2 Transmitting faxes 3-2 Manual transmission 3-4 Redialing ...3-5 Broadcasting (Broadcast 3-6 Basic transmission settings 3-8 Canceling / Checking faxes 3-13 Receiving faxes...3-18 Operations during reception 3-21 Storing received documents 3-22
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    Basic faxing Transmitting faxes This section describes the often-used basic procedure for transmitting faxes. 1 Load the document. 2 Press [Fax] on My MFP Menu screen. If My MFP Menu screen is not displayed, press repeatedly until "Fax Ready" screen is displayed. 3 Set the resolution and
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    7 Load the next document, and press [Next Doc]. To finish scanning and start the transmission, press [Tx Start]. 8 Repeat step 7 to scan all the documents. To finish scanning and start the transmission, press [Tx Start]. 1 NOTE • For details on canceling the transmission, see "Canceling /
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    Use this method when the other fax machine uses manual reception. NOTE Manual transmission cannot be performed from the document glass. 1 Load the document in the automatic document feeder. 2 Press [Fax] on My MFP Menu screen. If My
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    "Redialing" refers to the process of transmitting to a previous destination again. The machine supports the following two types of redialing: • Manual redialing 1 • Automatic redialing Manual redialing 2 The machine memorizes the latest 10 destinations transmitted using the numeric keys on
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    both address book destinations and groups. You can specify up to 30 fax destinations using the numeric keys. • You can change the default value to always have broadcast transmission enabled. For details, see "Setting the broadcast transmission option" (page 7-31). 1 Load the document. 2 Press [Fax
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    transmission, see "Canceling / Checking faxes" (page 3-13). • When the broadcast function is prohibited by security communication setting (page 4-25), or when you sending a fax by manual transmission, you cannot use the 1 broadcast function. 2 3 Basic fax functions Basic faxing 3-7
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    Basic transmission settings NOTE You can change the default settings, as necessary. For details, see "Address book [Tx Start] to start transmission. NOTE • The "Super Fine" mode may not be supported by the destination machine. In this case, the optimal resolution will be automatically selected. •
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    „„ Setting the contrast You can set the contrast to scan with according to the document. Lightest: Select to scan with the lightest contrast. Lighter: Select to scan with a contrast between the normal contrast and the lightest contrast. Normal: Select to scan with the normal contrast. 1 Darker:
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    the pause time, enter multiple pause options. The time for each pause can also be changed in the settings. For details, see "List of other default settings" (page 7-42). This is used to enter a prefix number. A prefix number can only be used when specifying the destination using the numeric keys. To
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    6 Specify the destinations, and press . • For details on specifying the destinations, see "Specifying destinations" (page 5-2). • If you loaded the document in the automatic document feeder, this concludes the procedure. • If you loaded the document on the document glass, the message "Set
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    „„ Setting the memory transmission / real time transmission There are two types of automatic transmission; memory transmission, which starts transmission after the document is scanned, and real time transmission, which performs transmission while the document is being scanned. This explanation
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    Canceling / Checking faxes If you want to cancel a fax transmission or check currently reserved transmission, press . You can also check the communication result of the latest fax jobs. 1 „„ Canceling or checking the currently sending fax job 2 1 During fax
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    „„ Canceling or checking reserved fax job You can check and cancel reserved fax job for delayed transmission or waiting to be redialed because the destination was busy. 1 Press . 2 If there are any fax jobs currently being transmitted, information for the current
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    „„ Canceling or checking parts of a broadcast You also can review or cancel certain numbers within a broadcast. 1 Press . 1 2 When you want to cancel a reserved job, press [Delayed job]. 3 Select the broadcast job you want to delete, and press [Detail]. 2 3 Basic fax
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    jobs older than the last 100 jobs are automatically deleted. • For details on printing the transmission history, see "Printing the journal manually" (page 6-6). 1 Press . 2 If there are any fax jobs currently being transmitted, information for the current destinations is
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    Basic fax functions 6 Check the transmission result. Here the procedure for displaying the fax transmission history is described as an example. 1 2 3 • To print a transmission result, press [Print] and then [Yes]. • For details on reading the transmission results, see "Reading the journals" (page
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    can be set to ring even if a handset is not connected. For details on setting the beep sound, see chapter 1, "Specifying default settings" in the Administrator's Guide. „„ Auto reception for fax only (Fax Ready) When the other party sent you a fax When the other party called you The machine
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    handset, and talk to the other party 3 NOTE • You can set the machine to ring between 0 and 10 times. For details, see "List of other default settings" (page 7-42). • When the other party is using a phone, the machine will continue to ring after reception starts. Call charges will be accrued
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    ] to set automatic reception or [OFF] to set manual reception, and press [Enter]. „„ Receiving faxes manually 1 When the machine is called, press [Fax]  [Default Settings]  [Sound Settings]  [Beep]  [ON]. For details, see chapter 1, "Specifying default settings" in the Administrator's Guide. 3-
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    . NOTE • When the memory becomes full during memory reception, the fax reception will be canceled and an error message is displayed. When the problem preventing the document from being printed is resolved, the portion of the received document that could be stored will be printed. Contact the other
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    The recording method differs according to the reception reduction rate. For details on the reception reduction rate setting, see "List of other default settings" (page 7-42). Rx Reduction Rate Received document size Small document Auto 100% Standard size document As with original size As with
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    of the margin for the type of documents that are received most frequently. For details on setting the reduction margin, see "List of other default settings" (page 7-42). „„ Paper saving settings In order to save paper, you can set the duplex printing. Two documents received in succession can be
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    Making a phone call This section describes the procedure for making phone calls. NOTE To make a phone call, an external phone needs to be connected. Making a phone call 1 Pick up the external phone handset. Or press [Monitor] on fax ready mode. If [Monitor] is not displayed, press [Advanced] and
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    Adjusting the speaker volume 1 Press [Fax] on My MFP Menu screen. If My MFP Menu screen is not displayed, press repeatedly until "Fax Ready" screen is displayed. 1 2 Press [Monitor]. 2 3 Press [Volume]. 3 Basic fax functions 4 Select the desired volume, and press [Enter]. 5 Press [
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    Windows" in the Printer Guide. • The procedure for manual of that software. 1 Create and edit the document to transmit. 2 Execute a print command. 3 Select "KONICA MINOLTA bizhub 28e FAX" as the printer. 4 Click [Preferences] to open the printing preference screen. When you do not change the default
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    5 Click the [Paper] tab, and specify the detailed settings, as necessary. 1 2 3 Basic fax functions Item Paper Document Settings Size Orientation Enlarge/ Reduce Paper Size Resolution Advanced Advanced Options Description Select the size of the document you created. Select the orientation
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    [Select User], a list of users will be displayed. Select the desired user, enter password in box under the list, and click [OK]. 8 Click [OK] to close the printing preference screen. 9 Click [Print]. The "KONICA MINOLTA bizhub 28e FAX" screen is displayed. 3-28 Transmitting faxes from a computer
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    10 Enter a destination on the "Destination Settings" tab. 1 2 3 Basic fax functions You can enter a destination with the following ways. • Select either "Shared Address Book"or "Personal Address Book" from the pull-down menu, and select the destination from the address book, and click [Add>]. When
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    11 Repeat step 10 to specify all the destinations. 12 To set cover page and transmission report settings, click [Other Setting] tab. Cover Page Item Do not attach / Attach Select cover page Transmission Report [Save settings] [Clear] [Send] [Cancel] Description Sets whether to attach a cover
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    details on the network setting, see chapter 2, "Specifying the network settings" in the Administrator's Guide, and chapter 3, "Setting the e-mail environment" in the 3 Message Board Guide. Basic fax functions „„ Manual reception If you receive only a few documents each day, or you want to check
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    Chapter 4 Advanced fax functions Introduction to advanced functions 4-2 Scanner related settings 4-5 Scan Size...4-5 Next document setting (Next Doc 4-7 Duplex scan...4-9 Stamp (Option)...4-10 Transmission related settings 4-11 Cover page...4-11 Delayed transmission (Delayed Tx 4-14 Sending the
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    Redial "Redialing" refers to the process of transmitting to a previous destination again. See "Redialing" (page 3-5). Monitor For details, see "Manual transmission" (page 3-4). Speed-dialing (Speed-dial) For details, see "Using speed-dial numbers" (page 5-4). Auto distribution (Auto Dist.) When
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    . For details, see "E-mail gateway (E Gateway)" (page 4-17). Location You can check or delete the specified destinations at transmission. For details, see "Checking specified destinations manually" (page 5-16). Introduction to advanced functions 4-3
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    Confirmation dial When the confirmation dial function is set, a screen requiring you to reenter the destination will be displayed before starting transmission. Transmission is allowed only when the first and second numbers match. Entering the destination twice enables you check whether there has
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    Scanner related settings Scan Size 1 You can transmit an image scanned using a scan size set in advance. This is useful when you want to transmit a part of the document or want to specify the document size. 2 NOTE • When you scan using the document glass, only an area from the reference
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    3 Press [Scan Size]. If you loaded the document in the automatic document feeder, "Auto" is selected. 4 Select the scan size, and press [Enter]. 5 Specify the destinations, and press . For details on specifying the destinations, see "Specifying destinations" (page 5-2). 4-6 Scanner related
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    Next document setting (Next Doc.) If you need to transmit a large volume of documents that cannot all fit into the automatic document feeder at once, turn "Next Doc" on to divide scanning. You can scan both through the automatic document feeder and on the document glass. 1 2 3 4 Advanced fax
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    6 Specify the destinations, and press . • For details on specifying the destinations, see "Specifying destinations" (page 5-2). • If you loaded the document in the automatic document feeder, this concludes the procedure. • When the loaded documents have been scanned, the message "Set next
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    Duplex scan You can transmit both sides of a document. NOTE 1 This setting is only available with the automatic document feeder. 1 Press [Fax] on My MFP Menu screen. 2 If My MFP Menu screen is not displayed, press repeatedly until "Fax Ready" screen is displayed. 3 2 Press [Advanced
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    Stamp (Option) You can stamp on a document that has been scanned (or transmitted) using the automatic document feeder and check it has been scanned (or transmitted). NOTE • The stamp function is optional. • This setting is only available with the automatic document feeder. 1 Press [Fax] on My MFP
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    A cover page containing a simple message that can be automatically attached to the documents. 2 NOTE A cover page cannot be attached when performing manual transmission(page 3-12), 3 or when using an e-mail gateway(page 4-17). „„ Registering cover page message 4 You can register up to three
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    and press [Enter]. • Up to 120 characters can be entered. For details on entering the characters, see chapter 1, "Entering characters" in the Administrator's Guide. • To insert a line break, press . A line break is counted as two characters. • You can check the entered message by pressing [ViewText
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    „„ Turning the cover page on 1 Press [Fax] on My MFP Menu screen. If My MFP Menu screen is not displayed, press repeatedly until "Fax Ready" screen is displayed. 1 2 Press [Advanced]. 3 Press [Cover Page]. 2 3 4 4 Select [ON]. Select [OFF] to deselect the setting. Advanced fax
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    Delayed transmission (Delayed Tx) You can use this function to specify the date and time to send the fax. • You can specify a time and date up to a month ahead. The document for delayed transmission is stored in memory until the specified time, at which point transmission will start. • If real time
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    NOTE • After scanning the document, you can check or delete the reserved transmission by pressing (page 3-14). • To change the specified time after scheduling the transmission, you need to delete the delayed transmission and then set transmission date again. 1 2 3
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    Sending the sender name (TTI) You can select from three types of sender names registered in advance. You can also transmit without adding a sender name. For details on registering the sender names, see "Registering your name or company name (TTI)" (page 7-32). 1 Press [Fax] on My MFP Menu screen. If
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    on registering the e-mail gateway, see chapter 2, "Setting an e-mail gateway" 1 in "Specifying the network settings" in the Administrator's Guide. NOTE This function cannot be used in the following cases: 2 • Real time transmission • Closed transmission • ID check transmission 3 • Attaching
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    displayed. 2 Press [Management]. If an administrator password is set, enter the password and press [Enter]. 3 Press [Security Communication]. see "Communication and range of passcodes" (page 4-21). • When using manual transmission (page 3-4), the closed transmission function is disabled, even if you
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    displayed, press repeatedly until My MFP menu screen is displayed. 1 2 Press [Management]. If an administrator password is set, enter the password and press [Enter]. 2 3 Press [Security Communication]. 4 Press [Closed Reception]. 3 4 Advanced fax functions 5 Select [ON] to perform
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    screen is not displayed, press repeatedly until My MFP menu screen is displayed. 2 Press [Management]. If an administrator password is set, enter the password and press [Enter]. 3 Press [Security Communication]. 4 Press [Passcode]. 5 Enter the four digit passcode using the numeric keys, and
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    „„ Communication and range of passcodes Communication range of closed transmission • When closed transmission is set, fax messages cannot be transmitted to machines other than this model. • If the passcode set on your machine does not match the passcode set on the other 1 machine, faxes cannot
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    those registered in the destination machine match. NOTE • When using manual transmission (page 3-4), the ID check transmission function is disabled, even is displayed. 2 Press [Management]. If an administrator password is set, enter the password and press [Enter]. 3 Press [Security Communication]. 4
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    displayed, press repeatedly until My MFP menu screen is displayed. 2 2 Press [Management]. If an administrator password is set, enter the password and press [Enter]. 3 3 Press [Security Communication]. 4 Press [Confirm Destination]. 4 Advanced fax functions 5 Select desired setting
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    exactly as entered previously including the dialing option. NOTE When using manual transmission (page 3-4), the confirmation dial function is disabled, even is displayed. 2 Press [Management]. If an administrator password is set, enter the password and press [Enter]. 3 Press [Security Communication].
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    displayed, press repeatedly until My MFP menu screen is displayed. 2 2 Press [Management]. If an administrator password is set, enter the password and press [Enter]. 3 3 Press [Security Communication]. 4 Press [Broadcast Tx]. 4 Advanced fax functions 5 To allow broadcasting select
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    the protect passcode" in "Setting security codes" in the Administrator's Guide. • When the protect passcode is deleted, this function will be turned is displayed. 2 Press [Management]. If an administrator password is set, enter the password and press [Enter]. 3 Press [Security Communication].
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    7 Set the security reception starting time, and press [Enter]. 1 2 3 • Press [PM] or [AM] and enter the time in 12 hour format.  •You can use and numeric keys. 8 Press [Close]. 4 Advanced fax functions Security fax functions 4-27
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    „„ Printing security reception documents 1 Press [Fax] on My MFP Menu screen. If My MFP Menu screen is not displayed, press repeatedly until "Fax Ready" screen is displayed. 2 Press [Advanced]. 3 Press [Security Rx]. 4 Enter the protect passcode using the numeric keys, and press [Enter]. 5
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    My MFP Menu screen is not displayed, press repeatedly until My MFP menu screen is displayed. 2 Press [Management]. If an administrator password is set, enter the password and press [Enter]. 3 Press [PIN Mode]. 4 Press [Mode1] or [Mode2], and press [Enter]. Press [OFF] to deselect the setting
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    „„ Dialing in PIN mask mode 1 NOTE If you have set mode 1, the PIN should be registered to the address book to use them. For details, see "Address book destinations" (page 7-2). 1 Press [Fax] on My MFP Menu screen. If My MFP Menu screen is not displayed, press repeatedly until "Fax Ready"
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    " mode. For details on checking the currently set reception mode, see "Setting the fax reception mode" (page 7-31). • When you receive a fax manually during auto distribution time, the fax will be distributed to the destination. • Since faxes can only be distributed to destinations registered in the
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    Conditions Fax Number Matching Method Schedule Auto Print Set the conditions for determining whether to distribute a received document. Set this to only distribute documents received from a specific fax number. Up to 24 digits can be entered. Numerals and "+" can be entered. Select the matching
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    functions 8 Enter the name, and press [Enter]. For details on entering characters, see chapter 1, "Entering characters" in the Administrator's Guide. 9 Press [Destination]. 10 Select the destination, and press [Enter]. • Press [Fax] to display registered fax number destinations. • Press [e-mail
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    14 Press [Fax Number]. 15 Enter the fax number using the numeric keys, and press [Enter]. • Press [Clear] to delete one of the entered digits. • Press [All Clear] to delete all of the entered digits. 16 Press [Matching Method]. 17 Select the matching method, and press [Enter]. 18 Press [Enter]. 19
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    NOTE When you want to set the schedule for several days of the week, register multiple settings. For example, to distribute fax from Friday 17:00 to Monday 8:00, register three settings with the following schedules. The conditions other than the schedule should be registered as the same. 1
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    „„ Setting auto distribution If auto distribution is enabled, the forwarding conditions set individually are enabled and faxes will be distributed according to the registered conditions. 1 Press [Fax] on My MFP Menu screen. If My MFP Menu screen is not displayed, press repeatedly until "Fax
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    destinations 5-6 Entering the destination directly 5-11 Selecting destination from the history 5-13 Checking specified destinations 5-15 Checking with destination confirmation function 5-15 Checking specified destinations manually 5-16
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    use the personal address book, log in to the machine. For details on logging in, see chapter 1, "Logging in / Logging out" in the Administrator's Guide. 3 On scan ready screen, press [e-mail] to display the address book. 4 Select the destination from the address book. • Press to switch the number of
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    use the personal address book, log in to the machine. For details on logging in, see chapter 1, "Logging in / Logging out" in the Administrator's Guide. 3 On scan ready screen, press [e-mail] to display the address book. Specifying destinations 4 When you are logged in, press to
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    use the personal address book, log in to the machine. For details on logging in, see chapter 1, "Logging in / Logging out" in the Administrator's Guide. 3 When you are logged in, press to switch the address book between "Shared" and "Personal". 4 Press [Advanced]. 5 Press [Speed-Dial
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    personal address book, log in to the machine. For details on logging in, see chapter 1, "Logging in / Logging out" in the Administrator's Guide. 4 3 When you are logged in, press to switch the address book between "Shared" and "Personal". 5 4 Press [Advanced]. 5 Press [Group
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    . NOTE • Register the LDAP server in advance. For details, see chapter 2, "Registering LDAP servers" in "Specifying the network settings" in the Administrator's Guide. • When the icon is displayed on the screen, press it to see description of the screen. „„ Simple searching Enter part of the name or
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    5 Select the destination to specify from the search results, and press [Enter]. 1 2 3 • You can select multiple destinations. • Press to check the details for that destination. Press [Close] to close the confirmation screen. • If there are no corresponding destinations, no destinations are
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    ]. • You can press [CopyName] to copy the string entered in "Name" or "e-mail". • For details on entering characters, see chapter 1, "Entering characters" in the Administrator's Guide. 5-8 Specifying destinations
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    7 To select a search condition other than "Any", press the search condition box next to the search item you entered. 1 2 3 If you do not want to change the search condition, proceed to step 9. 8 Select the search condition, and press [Enter]. 4 9 To continue entering search conditions, repeat
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    Regarding search results An icon is displayed in front of destinations in the search results. Icon Description A fax number on an LDAP server. An e-mail address on an LDAP server. A fax number registered in the address book. An e-mail address registered in the address book. Note Press to
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    Entering the destination directly „„ Entering fax number 1 Press [Fax] on My MFP Menu screen. 1 If My MFP Menu screen is not displayed, press repeatedly until "Fax Ready" screen is displayed. 2 2 Enter the fax number using the numeric keys, and press [Enter]. 3 4 5 Specifying
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    [Enter]. • Up to 50 characters can be entered. • For details on entering the characters, see chapter 1, "Entering characters" in the Administrator's Guide. 5 When there are multiple destinations, repeat the procedures from step 3. NOTE When you press [Register] after entering an e-mail address, you
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    Selecting destination from the history „„ Using dialing history (Redial) When transmitting a fax, you can select a destination from the history of the last 10 1 destinations entered using the numeric keys. You can also edit the selected history before using it as a destination. NOTE 2
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    the displayed e-mail address as it is, press [Enter] without editing it. • For details on entering the characters, see chapter 1, "Entering characters" in the Administrator's Guide. 6 When there are multiple destinations, repeat the procedures from step 2. 5-14 Specifying destinations
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    destinations You can check or delete the specified destinations at transmission. Either check them every time you press , or check them manually as necessary. 1 NOTE An icon is displayed in front of the specified destinations in the confirmation screen. 2 When you set an e-mail
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    Checking specified destinations manually 1 When all the desired destinations are specified, press [Close] until the ready screen is displayed. 2 Press [Location]. (Example: Scanner screen) 3 Confirm the destinations. • To delete a
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    Chapter 6 Communication management Checking the transmission report 6-2 Issuing the transmission report 6-2 Reading the transmission report 6-4 Printing journals...6-5 Printing the journal manually 6-6 Printing the journals automatically 6-7 Reading the journals 6-9
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    You can print or e-mail the transmission results of faxes. NOTE You can also set to always print a transmission report. For details, see "Specifying default fax settings" (page 7-41). Issuing the transmission report 1 Load the document. 2 Press [Fax] on My MFP Menu screen. If My MFP Menu screen is
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    7 If you selected "e-mail", specify the destination for transmission report, and press [Enter]. • Up to 50 characters can be entered. • To delete one of the entered characters, press [Delete]. 8 Press [Close] repeatedly until the "Fax Ready" screen is displayed. 1 9 Specify the destinations,
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    the communication ended The number of pages transmitted The type of communication is printed for the following types of communication: • Manual Tx • Broadcast • PC-Fax Tx OK: Completed normally * : ECM Mode transmission # : Super G3 transmission Code : The communication error code *1 Blank
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    Printing journals You can print journals that record the communication history of fax and scanner jobs. You can print the journals either manually or automatically on the time you have registered 1 in advance. Types of journals 2 The following types of journals are printed by the machine. •
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    journals are printed even if there is no history. • For automatic printing without a time specified and manual printing, the history for the latest 100 jobs is always retained. Printing the journal manually You can print the history of the latest 100 jobs for the specified type of journal. 1 Press
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    . If My MFP Menu screen is not displayed, press repeatedly until My MFP menu screen is displayed. 2 2 Press [Default Settings]. 3 3 Press [Fax Settings]. 4 Press [Other Settings]. 4 5 Press [Auto Print Journal]. 5 6 6 Select when to print the journals. Communication management
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     7 Press [Print]. 8 Enter the printing time, and press [Enter]. • Press [AM] or [PM], and enter the time in 12 hour format. •You can use and numeric keys. 9 Select the type of journal to print. 10 Select [ON], press [Enter]. • If you select [OFF], the type of journal will not be printed. • To
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    error code *1 9 Note The type of communication is printed for the following types of communication: Nothing is printed for other types of communication. • Manual Tx • Broadcast • PC-Fax Tx 10 Printed date *2 The date and time that the journal was reserved printing 11 − The date and time
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    : The communication error code *1 The type of communication is printed for the following types of communication: Nothing is printed for other types of communication. • Manual Rx The date and time that the journal was reserved printing The date and time that the journal was printed, or the date and
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    „„ Scan to e-mail Example 8 9 1 2 3 4 5 67 3 Communication management 4 Number Item Description 1 No. 2 Destination The job number The destination name or e-mail address 5 3 Start Time The time the transmission started 4 Subject 5 Sender The subject of the communication 6
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    „„ e-mail reception Example 8 7 3 4 5 6 Number Item 1 No. 2 Destination 3 Start Time 4 Subject 5 Result 6 Note 7 Printed date *2 8 − Description The job number The destination name or e-mail address The time the transmission started The subject of the communication OK :
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    „„ Scan to Folder / Scan to FTP Example 7 8 1 2 3 4 5 6 3 4 Number Item Description 1 No. 2 Destination The job number The shortcut name or folder path / server path 5 3 File Name The file name 4 Start Time The time the communication started 6 (User name) : Only when a
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    This page intentionally left blank. 6-14 Printing journals
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    the user install screen 7-29 Registering the user install 7-30 Specifying default settings 7-35 Specifying default scanner settings 7-35 Specifying default scan to e-mail settings 7-39 Specifying default fax settings 7-41 Registering other settings 7-44 Registering / Editing templates 7-44
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    Registering destinations Address book destinations Destinations can be registered in the address book for easy use. Up to 1,000 frequently used destinations can be registered. The following items can be registered for each destination. Item Search number Name Fax number E-mail address Super G3
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    destination you want to change. Machine settings 6 Enter the name, and press [Enter]. For details on entering characters, see chapter 1, "Entering characters" in the Administrator's Guide. Registering destinations 7-3
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    7 Press [Fax No.]. If you do not want to register a fax number, proceed to step 9. 8 Use the numeric keys to enter the fax number, and press [Enter]. Also register dialing options if you want to use them (page 3-10). 9 Press [e-mail]. If you do not want to register an e-mail address, proceed to step
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    „„ Useful registration method 1 Registering from the scanner or fax ready screen 1 Press [Scan] or [Fax] on My MFP Menu screen. If My MFP Menu screen is not displayed, press repeatedly until "Scan Ready" or "Fax 1 Ready" screen is displayed. 2 On scanner screen, press [e-mail]. 2 For
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    „„ Useful registration method 2 Registering a number entered with the numeric keys 1 Press [Fax] on My MFP Menu screen. If My MFP Menu screen is not displayed, press repeatedly until "Fax Ready" screen is displayed. 2 Use the numeric keys to enter the destination fax number. 3 Press [
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    „„ Useful registration method 3 Registering an entered e-mail address 1 Press [Scan] on My MFP Menu screen. If My MFP Menu screen is not displayed, press repeatedly until "Scan Ready" screen 1 is displayed. 2 Press [Advanced]. 2 3 Press [Mail Address]. 3 4 Enter the destination e-
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    „„ Useful registration method 4 Registering a search result 1 Search for a destination. For details, see "Searching for server destinations" (page 5-6). 2 Press on the screen displaying the search results. 3 Press [Register]. 4 Select a free number and, press [Yes]. The lowest available number will
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    „„ Deleting destinations 1 Press [Setting] on My MFP Menu screen. If My MFP Menu screen is not displayed, press repeatedly until My MFP menu screen is displayed. 1 2 Press [Register]. 3 Press [Address Book Entry]. 2 4 Press [Delete]. 3 5 Select the destination you want to delete. 4
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    displayed. 2 Press [Register]. 3 Press [Group]. 4 Press [Add]. 5 Enter the name, and press [Enter]. For details on entering characters, see chapter 1, "Entering characters" in the Administrator's Guide. 6 Press [Group Members]. 7-10 Registering destinations
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    7 Select the destinations to register from the address book, and press [Enter]. 1 2 3 • Select a destination that is already selected to deselect it. • Press [Fax] to display registered fax number destinations. • Press [e-mail] to display registered e-mail address destinations. • Press [All] to
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    „„ Deleting groups 1 Press [Setting] on My MFP Menu screen. If My MFP Menu screen is not displayed, press repeatedly until My MFP menu screen is displayed. 2 Press [Register]. 3 Press [Group]. 4 Select the group you want to delete, and press [Delete]. 5 Press [Yes]. „„ Printing a group list
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    personal settings" in the Administrator's Guide. 3 „„ Registering / Editing 4 To specify the link to the folder, enter the link manually, or browse to the desired folder. The link must be Up to 64 characters can be entered. Password Register a password when it is required to access the folder
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    Administrator's Guide. 7 Press [Link]. 8 Browse to the folder you want to register, specify the folder, and press [Enter]. • Press [Keypad] to manually enter user name and password while browsing. In that case, enter the user name and password to access the PC or folder. 7-14 Registering
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    and press [Enter]. 2 For details on entering characters, see chapter 1, "Entering characters" in the Administrator's Guide. 3 13 Press [Password]. 14 Enter or edit the password, and press [Enter]. 4 For details on entering characters, see chapter 1, "Entering characters" in the Administrator
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    „„ Registering from an operation screen 1 On the screen for specifying a shared folder, press [Add/Edit]. For details, see "Scanning to shared PC folders" (page 1-4) step 1 to 6. 2 Refer to the procedure from step 4 of "Registering / Editing" (page 7-13). „„ Registering a browsed folder 1 Specify a
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    can be entered. User Name Register a user name when it is required to access the FTP server. Up to 64 characters can be entered. 5 Password Register a password when it is required to access the FTP server. Up to 28 characters can be entered. 6 1 Press [Setting] on My MFP Menu screen. 7 If
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    user name, and press [Enter]. For details on entering characters, see chapter 1, "Entering characters" in the Administrator's Guide. 11 Press [Password]. 12 Enter or edit the password, and press [Enter]. For details on entering characters, see chapter 1, "Entering characters" in the Administrator
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    „„ Deleting 1 Press [Setting] on My MFP Menu screen. If My MFP Menu screen is not displayed, press repeatedly until My MFP menu screen is displayed. 1 2 Press [Register]. 3 Press [FTP Shortcut]. 2 4 Select the name of the shortcut to delete, and press [Delete]. 3 5 Press [Yes] to
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    „„ Registering an entered FTP Server 1 Specify an FTP Server. For details, see "Scanning to an FTP server by directly specifying it" (page 1-10) step 1 to 11. 2 Press [Register]. 3 Press [Yes]. Press [No] to close the screen without registering the shortcut. 4 Refer to the procedure from step 5 of "
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    Registering favorite destinations You can register up to 10 destinations to display in the [Faves] tab. NOTE 1 • Destinations registered in the [Faves] tab must already be registered in the address book or as a shortcut. • Destinations registered in the [Faves] tab cannot be deleted without
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    communications Reference page 7-23 7-25 7-26 NOTE For details on installing the Scan to Print Monitor, see Chapter 1, "Installing to Windows" the Printer Guide. „„ Starting the Scan to Print Monitor 1 Click [Start] on your computer. If you created a shortcut to the Scan to Print Monitor when
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    value, see the instruction manual for the printer you are using. 6 Name This is the button name displayed on the panel. Up to 24 characters can be entered. Account Register an account when it is required to access the shared folder. 7 Password Register a password
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    4 To register a new printer, select an unregistered item, and click [Register/Edit]. • If the message "Cannot connect to the server." is displayed, specify the "Network Settings" first (page 7-26). • To change registered information, select the item you want to change, and click [Register/ Edit]. 5
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    12 Change the password, as necessary. 13 Click [OK]. 1 „„ Registering other settings You can , printed image files will remain in the program installation folder (normally "C:\Program Files\KONICA MINOLTA\ Message Board\ScantoPrintMonitor\Temp"). In this case, delete the images in the above
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    „„ Specifying the network settings The following items are set when installing the Scan to Print Monitor, but can be changed as necessary. Item IP Address HTTP Port No. HTTPS Port No. Perform secure communications Description Set the IP address of the machine. This setting is enabled when "Perform
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    „„ Closing the Scan to Print Monitor Right-click the task tray icon of the Scan to Print Monitor, and select "Exit". 1 2 NOTE To use the Scan to Printer function, the Scan to Print Monitor must be started. 3 4 5 6 7 Machine settings Registering destinations 7-27
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    the document came from. Up to 22 characters can be entered, and three names can be registered. Default TTI The most commonly-used TTI among three possible registered TTIs can be designated as the default TTI. Your fax number The fax number of this machine can be told to the receiving party
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    machine is being called. This is an optional service provided by your telephone company. 2 NOTE Print "Checking the machine information" in the Administrator's Guide. 4 Opening the user install screen 5 1 settings If an administrator password is set, enter the password and press [Enter]. 3
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    Registering the user install „„ Setting the language Select the language on display. The selected language will be applied to the list printouts as well. 1 Open the user install screen (page 7-29). 2 Press [Language]. 3 Select the language, and press [Enter]. „„ Setting the date & time Set the
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    „„ Setting daylight saving Select the validity for the daylight saving time. 1 Open the user install screen (page 7-29). 1 2 Press [Set Daylight Saving]. 3 Select [ON] or [OFF], and press [Enter]. 2 „„ Setting the broadcast transmission option 3 Select whether to start transmission when
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    [Enter]. • You can enter up to 22 characters for the sender name. • For details on entering the characters, see chapter 1, "Entering characters" in the Administrator's Guide. 5 To register TTI 2 and TTI 3, select [TTI 2] or [TTI 3] in step 3, and repeat step 4. 7-32 Initial setup (User Install)
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    TTI Select the TTI that will be used most often. 1 Open the user install screen (page 7-29). 1 2 Press [Default TTI]. 3 Select the TTI, and press [Enter]. 2 3 4 5 6 „„ Entering your fax number 1 Open the user install screen (page 7-29). 7 2 Press [TTI Number]. 3 Use the numeric key
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    the caller number (Caller ID) on the display while the machine is being called. This is an optional service provided by your telephone company. Consult your telephone company for the service details. 1 Open the user install screen (page 7-29). 2 Press [Caller ID]. 3 Select [ON] or [OFF], and press
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    adjust settings. 2 NOTE You can set the time it takes to return to the default settings. For details, see chapter 1, "Specifying default settings" in the Administrator's Guide. 3 Specifying default scanner settings 4 „„ Setting procedures 5 1 Press [Setting] on My MFP Menu screen. If My
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    setting. Lightest Lighter Normal Darker Darkest Set whether to scan in monochrome Mono or in color. Color Set the default resolution setting. 100 dpi 200 dpi 300 dpi 600 dpi Set the default scan size setting. Letter, Legal, H.LTR , A4, F4, A5 You can stamp on a document that has been scanned
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    Color: JPEG 1 NOTE PDF If you have changed the file format in the default e-mail settings (page PDF w/Password 2 7-40), this setting is also changed. PDF w/ Password Encryption Level: L ow (40-bit RC4), High (128-bit RC4), High (128-bit AES) 3 Printing: Allowed, Not allowed Editing
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    not displayed, press repeatedly until My MFP menu screen is displayed. 2 Press [Default Settings]. 3 Press [Scanner Settings]. 4 Press [Other Settings]. 5 Press [JPEG Compression]. 6 Select the default value, and press [Enter]. Low : Normal : High : Decreases the compression rate. This
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    MFP Menu screen. 1 If My MFP Menu screen is not displayed, press repeatedly until My MFP menu screen is displayed. 2 2 Press [Default Settings]. 3 Press [e-mail Settings]. 3 4 5 6 Machine settings 7 4 Select the function to set. 5 Select the item to set. For details, see "List of
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    scanner settings (page 7-37), this setting is also changed. Batch Scan Set the default batch scan setting. Mono: Settings TIFF PDF PDF w/Password Color: JPEG PDF PDF w/Password PDF w/ Password Encryption Level: Low (40-bit RC4), High (128-bit RC4), High (128-bit AES) Printing: Allowed, Not
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    My MFP Menu screen. 1 If My MFP Menu screen is not displayed, press repeatedly until My MFP menu screen is displayed. 2 2 Press [Default Settings]. 3 Press [Fax Settings]. 3 4 5 6 7 4 Select the function to set. Machine settings 5 Select the item to set. For details, see "List of
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    transmissions when sending faxes. OFF ON *1 Stamp function is optional. NOTE Underlined values are the default settings specified at the time of shipment. „„ List of other default settings Function Redial Attempts Redial Interval Number of Rings Description Settings This sets the number of
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    Function Description Settings Dialing Pause This sets the default dialing interval used when the pause option is input resent. (The destination machine 6 must also have the same function.) Machine settings Service Mode Do not set this. OFF ON 7 Prefix By registering frequently used fax
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    Registering other settings You can register other functions used with scanner functions. Registering / Editing templates You can register ten default subjects and messages of the e-mail used when transmitting a fax with a cover page, attaching a scanned document to an e-mail for transmission (Scan
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    proceed to step 9. 8 Enter the subject, and press [Enter]. 6 For details on entering characters, see chapter 1, "Entering characters" in the Administrator's Guide. 9 To enter the message, press [Text]. 7 If you do not want to enter the message, proceed to step 11. Machine settings 10 Enter
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    name, and press [Enter]. • Up to 80 characters can be entered. • For details on entering characters, see chapter 1, "Entering characters" in the Administrator's Guide. • To continue to register or edit file names, repeat the procedure from step 4. „„ Deleting Delete all the characters in step 4 of
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    and press [Enter]. • Up to 20 characters can be entered. • For details on entering characters, see chapter 1, "Entering characters" in the Administrator''s Guide. • To continue to register or edit domain names, repeat the procedure in steps 4 to 5. „„ Deleting Delete all the characters in step 4 of
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    This page intentionally left blank. 7-48 Registering other settings
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    Chapter 8 Troubleshooting Error messages...8-2 Communication errors 8-2 Troubleshooting...8-8 Cannot transmit faxes 8-8 Cannot receive faxes 8-9 Cannot scan...8-10
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    which you can and cannot clear when you press . Please solve the problem which cannot be cleared by pressing with the help of the error paper runs out or when a paper jam or document jam occurs • When the toner runs out • When a cover or cassette is open • When a fatal error occurs
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    copy. If the screen disappears, transmit the document again. If the screen does not disappear, contact your local technical representative. Troubleshooting T.4.1 Confirm the remote fax. Transmit the document again. If this error continues to occur, contact your local technical representative
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    Error code Error message Countermeasure R.1.2 Confirm the remote fax. If you know who the sending party is, ask them to transmit the document again. If this error continues to occur, contact your local technical representative. Reception error. Remote fax is not compatible. Reception error. No
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    same name as the host name of the machine 8 on the network. Troubleshooting In the TCP/IP settings, check whether the DNS server address, DNS suffix entered correctly. If you are using Windows 2003, enter the name and password of a user with write privileges for logging in. 1018 Not a shared
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    FTP server has writing prohibited. Check whether the user name and password for logging in to the FTP server specified as the destination are the received e-mail does is not supported by the machine. Request the other party to attach the file in a format supported by the machine and transmit the
  • Konica Minolta bizhub 28e | bizhub 28e Scan Fax Guide - Page 218
    The e-mail could not be received because the size was too large. A notice was transmitted to the sender. 8 9 Mail Deleted The received e-mail was erased. Troubleshooting Error messages 8-7
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    4, "Cannot connect to the network" in "Troubleshooting" in the Administrator's Guide. Install "KONICA MINOLTA bizhub 28e FAX". For details, see chapter 1, "Installing to Windows" in the Printer Guide. Is "KONICA MINOLTA Select "KONICA MINOLTA bizhub 28e bizhub 28e FAX" selected as FAX" as the
  • Konica Minolta bizhub 28e | bizhub 28e Scan Fax Guide - Page 220
    Is the modular cable paper jams" in the User's Guide. Make sure the line is connected correctly. For 3 connected to both the main details, see "Part names" in the User's Guide. unit and the wall outlet? Is the memory full? Check the memory. 4 5 6 7 8 Troubleshooting Troubleshooting 8-9
  • Konica Minolta bizhub 28e | bizhub 28e Scan Fax Guide - Page 221
    software? Is "KONICA MINOLTA Select "KONICA MINOLTA bizhub 28e Scan" bizhub 28e Scan" or or "KONICA MINOLTA bizhub 28e NSCN" "KONICA MINOLTA bizhub as the scanner device in the application 28e NSCN" selected as software. the scanner device in the application software? 8-10 Troubleshooting
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    © 2016 KONICA MINOLTA BUSINESS SOLUTIONS U.S.A., INC.
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Plain-paper digital Fax/Copier/Printer/Scanner
Scanner and Fax Guide