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Panasonic KXFPG378 KXFPG378 User Guide - Page 50

Documents you can send, Sending a fax with the voice guide, Printing a confirmation report

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4. Fax Sending a fax with the voice guide You can send documents by following the voice guide. 1. Press {HELP} 2 times. 2. Press {SET}. 3. Follow the voice guide. L After transmission, the voice guide will turn OFF automatically. Printing a confirmation report A confirmation report provides you with a printed record of transmission results. To print confirmation reports, make sure feature #04 is activated (page 69). For an explanation of error messages, see page 79. Printing a journal report A journal report provides you with a printed record of the 30 most recent faxes. To print it manually, see page 95. To print it automatically after every 30 new fax transmissions and receptions, make sure feature #22 is activated (page 70). For an explanation of error messages, see page 79. 4.2 Documents you can send Minimum document size 128 mm (5") Maximum document size 128 mm (5") Effective scanning area L Shaded area will be scanned. 2 mm(1/16") 2 mm 4 mm 4 mm(5/32") 208 mm(8 3/16") 216 mm(8 1/2") Document weight L Single sheet: 45 g/m2 to 90 g/m2 (12 lb. to 24 lb.) L Multiple sheets: 60 g/m2 to 80 g/m2 (16 lb. to 21 lb.) Note: L Remove clips, staples or other fasteners. L Do not send the following types of documents: (Make a copy of the document and send the copy.) - Chemically treated paper such as carbon or carbonless duplicating paper - Electrostatically charged paper - Badly curled, creased or torn paper - Paper with a coated surface - Paper with a faint image - Paper with printing on the opposite side that can be seen through the other side, such as newsprint L Check that ink, paste or correction fluid has dried completely. L To send a document with a width of less than 210 mm (81/4"), we recommend using a copy machine to copy the original document onto A4 or letter-sized paper, then sending the copied document. 600 mm (23 5/8") 216 mm (8 1/2") 48

Section	Page
Cover	1
Location of Controls	2
Location of Controls	2
Location of controls	3
Important Information	5
Safety Instructions	5
Important safety instructions	5
For Best Performance	7
For best performance	7
Table of Contents	8
Introduction and Installation	10
Accessories	10
1.2 Accessory information	11
Finding the Controls	11
1.3 Description of base unit buttons	11
1.4 Description of handset buttons	12
1.5 Overview	14
Installation (Base Unit)	15
1.6 Ink film	15
1.7 Paper tray	17
1.8 Recording paper	18
Installation (Handset)	18
1.9 Battery installation	19
1.10 Battery replacement	19
1.11 Belt clip	20
1.12 Headset (optional)	20
Preparation	21
Connections and Setup	21
2.1 Connections	21
2.2 Battery charge	22
2.3 Selecting the way to use your fax machine	23
2.4 Case 1: TAM/FAX (Telephone Answering Machine/Fax)	24
2.5 Case 2: Distinctive Ring (1 phone line with 2 or more phone numbers)	25
2.6 Case 3: TEL ONLY	26
2.7 Case 4: FAX ONLY	28
Help Button	29
2.8 Base unit help function	29
Volume	29
2.9 Adjusting handset volume	29
2.10 Adjusting base unit volume	30
Initial Programming	31
2.11 Date and time	31
2.12 Your logo	32
2.13 Your fax number	33
Telephone	34
Making and Answering Calls	34
3.1 Making phone calls	34
3.2 Answering phone calls	36
Automatic Dialing	36
3.3 Storing names and telephone numbers into the phone book	37
3.4 Making a phone call using the phone book	38
3.5 Editing a stored item	39
3.6 Erasing a stored item	40
3.7 Copying phone book items from the base unit to the handset	40
Caller ID	41
3.8 Caller ID service	41
3.9 Viewing and calling back using caller information	42
3.10 Caller ID number auto edit feature	44
3.11 Erasing caller information	45
3.12 Storing caller information into the phone book	46
Other Features	47
3.13 Intercom	47
3.14 Transferring a call	47
Fax	49
Sending Faxes	49
4.1 Sending a fax manually	49
4.2 Documents you can send	50
4.3 Sending a fax using the phone book	51
4.4 Broadcast transmission	51
Receiving Faxes	53
4.5 Receiving a fax manually – Auto answer OFF	53
4.6 Receiving a fax automatically – Auto answer ON	54
4.7 Junk fax prohibitor (preventing fax reception from undesired callers)	56
Distinctive Ring	57
Distinctive Ring	57
5.1 Distinctive Ring service from your phone company	57
5.2 Using two or more phone numbers on a single telephone line	57
5.3 Using three or more phone numbers on a single telephone line	57
5.4 Programming the ring pattern assigned for fax	58
Copy	59
Copying	59
6.1 Making a copy	59
Answering Machine	61
Greeting	61
7.1 Recording your greeting message	61
Incoming Messages	62
7.2 Listening to recorded messages using the base unit	62
7.3 Listening to recorded messages using the handset (Remote operation)	63
Memo Message	64
7.4 Leaving a message for others or yourself	64
Remote Operation	65
7.5 Operating from a remote location	65
Option	67
7.6 Transferring recorded messages to another telephone	67
Programmable Features	69
Features (Base Unit)	69
8.1 Base unit programming	69
8.2 Direct command chart for base unit	69
8.3 Basic features	71
8.4 Advanced features	72
Features (Handset)	76
8.5 Handset programming	76
8.6 Direct command chart for handset	76
8.7 Programming features	78
Option	80
Handset Registration	80
9.1 Re-registering the handset	80
Help	81
Error Messages	81
10.1 Error messages – Reports	81
10.2 Error messages – Display	81
Troubleshooting	85
10.3 When a function does not work, check here	85
Jams	91
10.4 Recording paper jams	91
10.5 Document jams – sending	93
Cleaning	94
10.6 Document feeder/scanner glass cleaning	94
10.7 Thermal head cleaning	95
General Information	97
Printed Reports	97
11.1 Reference lists and reports (Base unit only)	97
Specifications	98
11.2 Technical data about this product	98
FCC and Other Information	100
11.3 FCC and Other Information	100
Limited Warranty	102
11.4 Limited Warranty	102
Customer Services	104

Match case Limit results 1 per page

4. Fax

Sending a fax with the voice guide

You can send documents by following the voice

guide.

Press

{

HELP

}

2 times.

Press

{

SET

}

Follow the voice guide.

After transmission, the voice guide will turn

OFF automatically.

Printing a confirmation report

A confirmation report provides you with a printed

record of transmission results. To print

confirmation reports, make sure feature #04 is

activated (page 69). For an explanation of error

messages, see page 79.

Printing a journal report

A journal report provides you with a printed

record of the 30 most recent faxes. To print it

manually, see page 95. To print it automatically

after every 30 new fax transmissions and

receptions, make sure feature #22 is activated

(page 70). For an explanation of error messages,

see page 79.

4.2 Documents you can

send

Minimum document size

Maximum document size

Effective scanning area

Shaded area will be scanned.

Document weight

Single sheet:

45 g/m

to 90 g/m

(12 lb. to 24 lb.)

Multiple sheets:

60 g/m

to 80 g/m

(16 lb. to 21 lb.)

Note:

Remove clips, staples or other fasteners.

Do not send the following types of

documents: (Make a copy of the document

and send the copy.)

–

Chemically treated paper such as carbon

or carbonless duplicating paper

–

Electrostatically charged paper

–

Badly curled, creased or torn paper

–

Paper with a coated surface

–

Paper with a faint image

–

Paper with printing on the opposite side

that can be seen through the other side,

such as newsprint

Check that ink, paste or correction fluid has

dried completely.

To send a document with a width of less than

210 mm (8

"), we recommend using a copy

machine to copy the original document onto

A4 or letter-sized paper, then sending the

copied document.

128 mm

(5")

128 mm

(5")

600 mm

(23

216 mm

216 mm(8

)

208 mm(8

)

4 mm

(

)

2 mm

(

)

Panasonic KXFPG378 KXFPG378 User Guide - Page 50

 Documents you can send, Sending a fax with the voice guide, Printing a confirmation report

Page 50 highlights

Documents you can send, Sending a fax with the voice guide, Printing a confirmation report