Xerox 8560MFP System Administrator Guide - Page 60

Fax Group Directory Help Fax Group Directory Help The Fax Group Directory page lists all group directories on the system. A maximum of 100 group directories can be stored on the Phaser 8560MFP system. Buttons and links on this page enable you to add, edit, or delete fax group directories. Note: A fax individual directory must be added or imported before a fax group directory can be populated with group members. A fax group directory should contain at least one group member. The group directory list is sorted by default by the group directory number. Click the column titles to sort the directory list by Group Number (Group No.) or Group Name. Click the Add button to add a group directory. This button is not available for selection if the maximum number of group directories already exist on the system. For additional information, see Adding Group Directory Help on page 6-7 and Adding New Group Members Help on page 6-8. To modify group directory information including group name and group directory members, click the directory name, or click the Edit link in the group directory list. For additional information, see Adding New Group Members Help on page 6-8. Select a directory by clicking the checkbox in the left column next to the directory number. Click the Select All checkbox to select all group directories. Click the Delete Selected button to remove a selected group directory. The Delete Selected button is not available if no group directories are selected, or if no group directories exist on the system. Directories display 10 per page. If more than 10 directories exist, navigate through the pages to locate a directory by clicking the left or right arrows, or click the drop-down list to select a page to display. Adding Group Directory Help Add the group directory number and name on the Add Group Directory page. When you are satisfied with the changes, click Next to save the new group directory name and number, and add new group members, or click Discard Changes to return to the Fax Group Directory page without saving. A maximum of 100 group directories can be stored on the Phaser 8560MFP system. Group No.: Select the group directory number from the drop-down list. Numbers already registered to group directories are not available for selection. Group Name: Enter the name of the group directory in this field. Group directory name can be up to 30 characters in length. Adding New Group Members Help Select members to add to the fax group directory on the Add New Group Members page. A fax group directory should contain at least one group member. A fax group directory on the Phaser 8560MFP system can contain a maximum of 200 group members. System Administrator Guide 6-7