Xerox 8560MFP System Administrator Guide - Page 67

Administrative General Settings Help, Private Folder Operations, Scan Policies

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Administrative General Settings Help Administrative General Settings Help You can perform a variety of maintenance functions from the Administrative General settings page. Private Folder Operations You can perform various functions using the Private Folder Operations panel. They can perform specific folder maintenance such as deleting folder contents, deleting a folder completely, or resetting a private folder password. The fields in this section are: Select a Private Folder: Select the desired private folder. All private folders display in the drop-down list. To delete all images in a selected folder only, select the folder, and then click Delete Images: To delete a folder completely, select the folder, and then click Delete Folder. Change Numeric Password/Confirm Numeric Password: Enter a new 4-digit numeric password in the field and confirm the entry. Click Save Password to reset the password to the value entered. Note: You do not need to know the original numeric password in order to reset it. If a user forgets their password, you can reset it and forward the new value to the user. Scan Policies To disable general scanning access to the public folder, ensure the checkbox next to Allow scanning to Public Folder is unchecked. This setting disables control panel access to the public folder and forces users to save scanned jobs only to their private folders only. Note: The contents of the public folder can still be viewed through CentreWare IS. Users can still copy and delete files from the public folder; however, they can no longer scan files to the public folder. To require users to create a numeric password associated with a private folder, check the box next to Require Numeric Password When Creating Private Folder. If this box remains unchecked, users are able to create private folders without numeric passwords. Check Prompt for Numeric Password When Scanning to Private Folder to force users to enter a numeric password to access a private folder when scanning a file from the control panel. This provides security for the private folder. System Administrator Guide 7-5

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Administrative General Settings Help
System Administrator Guide
7-5
Administrative General Settings Help
You can perform a variety of maintenance functions from the Administrative General settings
page.
Private Folder Operations
You can perform various functions using the Private Folder Operations panel. They can
perform specific folder maintenance such as deleting folder contents, deleting a folder
completely, or resetting a private folder password. The fields in this section are:
Select a Private Folder:
Select the desired private folder. All private folders display in the
drop-down list. To delete all images in a selected folder only, select the folder, and then click
Delete Images:
To delete a folder completely, select the folder, and then click
Delete Folder
.
Change Numeric Password/Confirm Numeric Password:
Enter a new 4-digit numeric
password in the field and confirm the entry. Click
Save Password
to reset the password to the
value entered.
Note:
You do not need to know the original numeric password in order to reset it. If a user
forgets their password, you can reset it and forward the new value to the user.
Scan Policies
To disable general scanning access to the public folder, ensure the checkbox next to
Allow
scanning to Public Folder
is unchecked. This setting disables control panel access to the
public folder and forces users to save scanned jobs only to their private folders only.
Note:
The contents of the public folder can still be viewed through
CentreWare IS. Users can
still copy and delete files from the public folder; however, they can no longer scan files to the
public folder.
To require users to create a numeric password associated with a private folder, check the box
next to
Require Numeric Password When Creating Private Folder
. If this box remains
unchecked, users are able to create private folders without numeric passwords.
Check
Prompt for Numeric Password When Scanning to Private Folder
to force users to
enter a numeric password to access a private folder when scanning a file from the control
panel. This provides security for the private folder.