Xerox 8560MFP System Administrator Guide - Page 64

Overview, Public Folder Help, Deleting Scans

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Overview Overview The scanning procedure used with the Phaser 8560MFP product differs from that of desktop scanners. Because the product is normally connected to a network rather than directly to a single computer, you select a destination for the scanned image at the Phaser 8560MFP product. Phaser 8560MFP products: You can store scanned images on the Phaser 8560MFP product's hard drive in either the Public Folder or a private folder. You can also scan images directly to your computer where they can be placed in folders, attached to email, or imported into applications. Note: For additional information, see the User Guide on the Software and Documentation CD-ROM. Public Folder Help The Public Folder page displays a snapshot of all images and scans currently stored in the Public Folder on the system hard drive. The Public Folder is a temporary holding location for scans. You can set maintenance schedules to clean off the hard drive at various times. Note: Other users may be adding or deleting scans at the time the page is displayed. To view an updated list of the current images, click the Update View button from top of the image list. Contents of the field columns can be sorted in ascending or descending order by clicking the column titles. Fields displayed on this page include: ■ Image: Displays a thumbnail of the image. ■ File Name: Displays the system-generated file name given to the scan job. ■ Date & Time: Displays the date and time the scan was saved to the folder. ■ Total Pages: Displays the total number of pages contained in the scan job. A maximum of 10 thumbnail images display per page. If there are more than 10 images, they display on subsequent pages. To navigate between the pages, click the left or right arrows at the bottom of the page or enter the page number. Deleting Scans To delete scans from the public folder, select the scan you want to delete and click the Delete button. To delete all scans, click the Delete All button at the bottom of the page. If no images are present, the delete button is not available for selection. System Administrator Guide 7-2

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Overview
System Administrator Guide
7-2
Overview
The scanning procedure used with the Phaser 8560MFP product differs from that of desktop
scanners. Because the product is normally connected to a network rather than directly to a
single computer, you select a destination for the scanned image at the Phaser 8560MFP
product.
Phaser 8560MFP products:
You can store scanned images on the Phaser 8560MFP product’s
hard drive in either the Public Folder or a private folder. You can also scan images directly to
your computer where they can be placed in folders, attached to email, or imported into
applications.
Note:
For additional information, see the
User Guide
on the
Software and Documentation
CD
-
ROM
.
Public Folder Help
The
Public Folder
page displays a snapshot of all images and scans currently stored in the
Public
Folder on the system hard drive. The Public Folder is a temporary holding location for
scans. You can set maintenance schedules to clean off the hard drive at various times.
Note:
Other users may be adding or deleting scans at the time the page is displayed. To view
an updated list of the current images, click the
Update View
button from top of the image list.
Contents of the field columns can be sorted in ascending or descending order by clicking the
column titles. Fields displayed on this page include:
■
Image:
Displays a thumbnail of the image.
■
File Name:
Displays the system-generated file name given to the scan job.
■
Date & Time:
Displays the date and time the scan was saved to the folder.
■
Total Pages:
Displays the total number of pages contained in the scan job.
A maximum of 10 thumbnail images display per page. If there are more than 10 images, they
display on subsequent pages. To navigate between the pages, click the left or right arrows at
the bottom of the page or enter the page number.
Deleting Scans
To delete scans from the public folder, select the scan you want to delete and click the
Delete
button. To delete all scans, click the
Delete All
button at the bottom of the page. If no images
are present, the delete button is not available for selection.