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Aastra OpenPhone 61 User Guide OpenPhone 60/60 IP on Aastra 800 and OpenCom 10 - Page 92

ƒAppointments, Appointmentƒ1, Appointmentƒ2, Reason, Single, Moƒ-ƒFr, Saƒ-ƒSu, Every°day, 4°

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Features and MenuCards Main Menu The OpenCom 100 / Aastra 800 can be configured to notify you when you receive an e-mail. When an e-mail is received, an additional window displays the sender for a period of four seconds (on system telephone displays). 3ƒAppointments: Select Appointmentƒ1 or Appointmentƒ2. Enter the time in Time. You can enter a message text in Reason (32 characters are possible). Determine how often you want to the appointment call to be signalled: Single, Date (enter the specific date), Moƒ-ƒFr, Saƒ-ƒSu or Every day. Activate the appointment with On. When an appointment call is signalled to your telephone, it rings for a period of one minute with the ringer volume steadily increasing. The appointment number appears on the display. Press to query the reason for the appointment. 4 Presence: You can inform other communications system users regarding your presence status, e. g. you are currently not in the office or on holiday. The text appears on the display of the caller of an internal call provided that the caller's telephone is a system terminal. There are pre-defined message texts available for this. Select the desired text and press . If no message is to be displayed, select the Available text. Optionally you can create your own text (max. length 23 characters). Select the Text: menu entry, enter the text and press the key. The text is now saved in the list and selected. You can overwrite this text at any time. You can also enter and select the text via the OpenCTI 50 Web application. Note: The settings of the Presence menu entry are saved in the communications entry and remain available following a re-start. 5ƒReceived fax: This menu entry is only shown when the system administrator has set up the fax function in your OpenCom X320 communications system. You see the list of received faxes. When you select an entry, an additional window provides you information on the sender and the time of fax reception. The fax is saved as an image file within the communication system (the additional window contains information on file size). To view and save the fax, use the OpenCTI 50 web application. 88

Section	Page
OpenPhone 61, 63, 65	1
on the OpenCom 100 and Aastra 800 Communications Systems	1
Contents	5
1. System Telephones on the OpenCom 100 / Aastra 800	11
1.1 Using Your Telephone	12
1.1.1 Safety Precautions	12
1.1.2 Installation Site	12
1.1.3 Cleaning	13
1.1.4 Adjusting the Inclination	13
1.1.5 Wall Mounting	13
1.1.6 Labelling the Keys	14
1.2 Add-ons	15
1.2.1 Upn Adapter	17
1.2.2 a/b Adapter	18
1.2.3 Audio Adapter	19
1.3 Key Assignments	20
1.3.1 Dial Keypad with ABC Assignment	20
1.3.2 Call Key 1 of the Telephone	20
1.3.3 Call Keys with Other Telephone Numbers	21
1.3.4 MenuCard Key	21
1.3.5 Info Key	22
1.3.6 ABC Key	22
1.3.7 Arrow Keys	22
1.3.8 OK Key	22
1.3.9 Redial Key	23
1.3.10 Enquiry Key	23
1.3.11 Hands-Free/Open-Listening Key	23
1.3.12 Disconnect Key	23
1.3.13 Muting Key	23
1.3.14 C Key	23
1.3.15 Plus/Minus Key	23
1.3.16 ESC Key	24
1.3.17 Programmable Keys with LED Display	24
1.4 Display and MenuCards	26
1.4.1 Changing the Language	26
1.4.2 Info Line(s)	26
1.4.3 Key Lines	27
1.4.4 MenuCard Display	28
1.4.5 Invoking MenuCards and Selecting Items from the List	29
1.4.6 Setting Windows and their Characteristics	30
1.4.7 Toggling	31
1.4.8 Entering/Deleting Digits	31
1.4.9 Deleting Lists	31
1.4.10 Entering Text	32
1.4.11 Automatic Exit	33
1.5 The Keypad Module on the OpenPhone 65	34
1.5.1 Selecting the Function Level	35
1.5.2 Operating the Keypad Module Keys	35
1.6 External Audio Devices	35
1.6.1 Configuring Audio Devices	35
1.6.2 Using the Audio Devices	36
2. Making Calls	38
2.1 General Functions	38
2.1.1 Internal and External Telephone Numbers	38
2.1.2 Signalling on the Call Keys	39
2.1.3 Calls in the Call-waiting Queue	39
2.1.4 Block Dialling/Automatic Dialling	40
2.1.5 DTMF Postdial/VF Signalling	41
2.1.6 Muting	41
2.1.7 Call-charge Display, Duration Display	41
2.1.8 Adjusting the Volume with the Plus/Minus Key	41
2.1.9 Redialling	42
2.1.10 Hands-free, Open-listening Mode	43
2.1.11 Blocked/Unblocked Telephone Numbers	43
2.1.12 Telephone Lock	43
2.1.13 Keypad Dialling	44
2.1.14 Least Cost Routing (LCR)	44
2.1.15 Transmission of Call Numbers	45
2.1.16 MenuCards Before and During a Call	46
2.1.17 MenuCard “Selection” in the Idle State	46
2.2 Making External/Internal Calls	48
2.2.1 Manual or Automatic Trunk Line Seizure	48
2.2.2 Making an External Call	48
2.2.3 Making an Internal Call	49
2.2.4 Using Destination Keys to Make Calls	49
2.2.5 Using Routes to Make Calls	49
2.2.6 Busy Display for Bundles and Routes on the System Telephone	50
2.2.7 Ending Calls	51
2.2.8 MenuCard “Conversation”	51
2.2.9 MenuCard “Busy”	53
2.3 Accepting Calls	54
2.3.1 By Lifting the Handset or Pressing a Key	54
2.3.2 Automatic Call Connection	55
2.3.3 During Another Call	55
2.3.4 MenuCard “Call waiting”	56
2.3.5 MenuCard “Call”	57
2.3.6 Voicebox Queries	57
2.4 Enquiry, Toggling, Transfer and Conference	58
2.4.1 Enquiry/Toggling by means of the R-Key or Another Call Key	58
2.4.2 Transferring an Internal/External Call to an Internal Subscriber	58
2.4.3 Transferring an External Call to an External Subscriber	59
2.4.4 MenuCard “Subscr (Subscriber) on hold”	60
2.4.5 Internal/External Three-Party Conference	60
2.4.6 MenuCard “Conference”	61
2.5 Special Calls/Functions	61
2.5.1 Accepting an Appointment Call	61
2.5.2 Baby Call	62
2.5.3 Announcements (with and without Intercom)	62
2.5.4 Answering a Callback	64
2.5.5 Forwarding Calls	64
2.5.6 Doorbell, Door Opener	66
2.5.7 Entrance Intercom Calls	67
2.6 Making Calls from the Telephone Book	68
2.6.1 The Telephone Book	68
2.6.2 MenuCard “Phone book”	69
2.6.3 Speed Dialling	69
2.6.4 Add Phone Numbers to Telephone Book from Lists or during a Call	70
3. Team Functions	72
3.1 Managing Calls in a Team	72
3.1.1 Making External/Internal Calls	72
3.1.2 Accepting Calls	73
3.1.3 Enquiry, Toggling and Transferring	74
3.2 Programming the Call Keys	75
3.2.1 MenuCard “Prog. call key” (Trunk Key)	76
3.2.2 MenuCard “Prog. team key”	78
3.2.3 MenuCard “Prog. busy key”	78
3.2.4 Direct-call Key	79
4. Remote-controlled Functions	80
4.1 Remote-controlled Dialling (Call Through)	80
4.2 Remote-programmable Call Forwarding	81
4.3 Remote-programmable Voicebox Configuration and Query	81
4.4 Setting up an Internet Connection from Remote	82
5. Features and MenuCards	83
5.1 How to Set Features	83
5.1.1 Using MenuCards	83
5.1.2 Using Programmed Keys	83
5.1.3 Using the Star and Hash Keys	83
5.2 Main Menu	84
5.2.1 MenuCard “Main menu”	84
5.2.2 MenuCard “Calls”	85
5.2.3 MenuCard “Call Forwarding”	88
5.2.4 MenuCard “Messages”	91
5.2.5 MenuCard “Phone Settings”	93
5.2.6 MenuCard “Protection”	95
5.2.7 MenuCard “Connections”	97
5.2.8 MenuCard “Phone Book”	101
5.2.9 MenuCard “Applications”	103
5.2.10 MenuCard “Central Settings”	104
5.3 Shortcut Menus	106
5.3.1 MenuCard “Info”	106
5.3.2 MenuCard “Active Features”	106
5.3.3 MenuCard “Prog. call key”	107
5.3.4 MenuCard “Prog. team key”	107
5.3.5 MenuCard “Prog. busy key”	107
5.4 Programming Keys	107
5.4.1 Programming Call Numbers (Destinations)	108
5.4.2 Programming Functions (Features)	109
5.4.3 Stacking or Linking Functions	111
5.4.4 Status Key	112
5.4.5 Feature Key “Device Busy”	113
6. Appendix	114
6.1 CE Symbol	114
6.2 Declaration of Conformity	114
6.3 Notes on Disposal	114
6.4 MenuCards in the Idle State	116

Match case Limit results 1 per page

Features and MenuCards

Main Menu

The OpenCom 100 / Aastra 800 can be configured to notify you when you receive

an e-mail. When an e-mail is received, an additional window displays the sender

for a period of four seconds (on system telephone displays).

3ƒAppointments

: Select

Appointmentƒ1

Appointmentƒ2

. Enter the time

Time

. You can enter a message text in

Reason

(32 characters are possible).

Determine how often you want to the appointment call to be signalled:

Single

Date

(enter the specific date),

Moƒ–ƒFr

Saƒ–ƒSu

Every°day

. Activate the

appointment with

When an appointment call is signalled to your telephone, it rings for a period of

one minute with the ringer volume steadily increasing. The appointment number

appears on the display. Press

to query the reason for the appointment.

4°Presence

: You can inform other communications system users regarding your

presence status, e. g. you are currently not in the office or on holiday. The text

appears on the display of the caller of an internal call provided that the caller’s tel-

ephone is a system terminal. There are pre-defined message texts available for

this. Select the desired text and press

If no message is to be displayed, select the

Available

text.

Optionally you can create your own text (max. length 23 characters). Select the

Text:

menu entry, enter the text and press the

key. The text is now saved

in the list and selected. You can overwrite this text at any time.

You can also enter and select the text via the

OpenCTI 50

Web application.

Note:

The settings of the

Presence

menu entry are saved

in the communications entry and remain available following

a re-start.

5ƒReceived°fax

: This menu entry is only shown when the system administrator

has set up the fax function in your OpenCom X320 communications system. You

see the list of received faxes. When you select an entry, an additional window pro-

vides you information on the sender and the time of fax reception. The fax is saved

as an image file within the communication system (the additional window con-

tains information on file size). To view and save the fax, use the

OpenCTI 50

web

application.