Brother International MFC 7440N Software Users Manual - English
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- Brother International MFC 7440N | Software Users Manual - English - Page 1
SOFTWARE USER'S GUIDE MFC-7840W MFC-7440N MFC-7340 MFC-7345N DCP-7040 DCP-7030 Not all models are available in all countries. Version B USA - Brother International MFC 7440N | Software Users Manual - English - Page 2
in this manual has a Software License Agreement specific to its proprietary programs. All other brand and product names mentioned in this User's Guide, the Software User's Guide, and the Network User's Guide are registered trademarks of their respective companies. © 2008 Brother Industries, Ltd - Brother International MFC 7440N | Software Users Manual - English - Page 3
emulation) printer driver (MFC-7840W only) ...25 Printing Preferences ...25 Advanced options ...27 Ports tab ...29 2 Scanning 30 Scanning a document using the TWAIN driver 30 Scanning a document into the PC ...30 Pre-Scanning to crop a portion you want to scan 32 Settings in the Scanner Setup - Brother International MFC 7440N | Software Users Manual - English - Page 4
using the WIA driver (For Windows Photo Gallery and Windows Fax and Scan users 43 Scanning a document into the PC ...43 Pre-Scanning to crop a portion you want to scan using the scanner glass 45 Using the Scan key (For USB users)...47 Scan to E-mail ...47 Scan to Image ...47 Scan to OCR ...48 - Brother International MFC 7440N | Software Users Manual - English - Page 5
to File...84 Scan to FTP (MFC-7440N and MFC-7840W only 85 Scan to FTP Manual Method...88 5 Remote Setup (MFC models only) 90 Remote Setup...90 6 Brother PC-FAX Software (MFC models only) 92 PC-FAX sending ...92 Setting up user information...92 Sending setup...93 Setting up a cover page...94 - Brother International MFC 7440N | Software Users Manual - English - Page 6
panel 147 9 Scanning 149 Scanning from a Macintosh® ...149 Scanning an image into your Macintosh 150 Pre-Scanning an image ...150 Settings in the Scanner window ...151 Using the Scan key (For USB cable users 154 Scan to E-mail ...154 Scan to Image ...155 Scan to OCR ...155 Scan to File...156 - Brother International MFC 7440N | Software Users Manual - English - Page 7
File types ...169 User-defined button ...169 Scan to Image ...170 Scan to OCR ...171 Scan to E-mail ...172 Scan to File...173 COPY / PC-FAX (PC-FAX is MFC models only 175 DEVICE SETTINGS ...177 Remote Setup (MFC models only 177 Quick-Dial (MFC models only)...178 Status Monitor ...178 11 Network - Brother International MFC 7440N | Software Users Manual - English - Page 8
Section I Windows® I Printing 2 Scanning 30 ControlCenter3 54 Network Scanning (For models with built-in network) 78 Remote Setup (MFC models only) 90 Brother PC-FAX Software (MFC models only) 92 Firewall settings (For Network users) 110 - Brother International MFC 7440N | Software Users Manual - English - Page 9
language. The printer drivers are on the CD-ROM we have supplied. Install the drivers by following the Quick Setup Guide. The latest printer driver can also be downloaded from the Brother Solutions Center at: http://solutions.brother.com Windows® Printing The dedicated printer drivers for Microsoft - Brother International MFC 7440N | Software Users Manual - English - Page 10
.) a From your application, choose the Print command. If any other printer drivers are installed on your computer, choose Brother MFC-XXXX or DCP-XXXX Printer* as your printer driver from the Print or Print Settings menu in your software application, and then click OK to begin printing. *(Where XXXX - Brother International MFC 7440N | Software Users Manual - English - Page 11
, see Paper jams in the User's Guide. If you have a print quality problem, see Improving the print quality in the User's Guide. Manual duplex printing 1 The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows® driver instructs you (with a pop-up message) to - Brother International MFC 7440N | Software Users Manual - English - Page 12
press Job Cancel. You can clear the data that is left in the printer memory by pressing Job Cancel. To cancel multiple print jobs, hold down cleared from the memory. To use this function, you need to set your password in the printer driver dialog box. If you turn the power switch Off, the secured - Brother International MFC 7440N | Software Users Manual - English - Page 13
which this printer supports the PCL6 language of a Hewlett-Packard® LaserJet laser printer. Many applications support this type of laser printer. Using this mode will allow your printer to run at its best with those applications. BR-Script 3 Mode BR-Script is an original Brother page description - Brother International MFC 7440N | Software Users Manual - English - Page 14
Stop/Exit. Printing the Print Configuration List (MFC-7840W only) 1 You can print a list of current printer settings. a Press Menu, 4, 2, 2. b Pressr Start. The machine prints the settings. c Press Stop/Exit. Test Print (MFC-7840W only) 1 If you are having problems with print quality, you can do - Brother International MFC 7440N | Software Users Manual - English - Page 15
Printing Restoring default printer settings (MFC-7840W only) You can return the machine's printer settings to the factory settings. Fonts and macros loaded to the machine's memory will be cleared. a Press Menu, 4, 3. b To restore the default settings, press 1. To exit without making a change, press - Brother International MFC 7440N | Software Users Manual - English - Page 16
Start/All Programs/Brother/MFC-XXXX (or DCP-XXXX) on your PC. There is also a link to the Brother Genuine Supplies website. Click Visit the Genuine Supplies website button for more information on Brother genuine supplies. Note For more information about using the Status Monitor software, right-click - Brother International MFC 7440N | Software Users Manual - English - Page 17
Toner Save Mode Print Setting Manual Duplex printing 1 Watermark 1 Scaling 1 Secure Print 1 Quick Print Setup 1 Macro Header-Footer Print 1 Density adjustment Improve Print Output 1 These settings are not available with the BR-script printer driver for Windows®. Printing - Brother International MFC 7440N | Software Users Manual - English - Page 18
Windows® printer driver 1 1 For more information, see the Help text in the printer driver. Note • The screens in this section are from Windows® XP. The screens on your PC (2). c Click OK to apply your chosen settings. To return to the default settings, click Default, then OK. Paper Size 1 From the - Brother International MFC 7440N | Software Users Manual - English - Page 19
. Orientation 1 Orientation selects the position of how your document will be printed (Portrait or Landscape). Portrait Landscape Copies 1 The copies selection sets the number of copies that will be printed. Collate 1 With the Collate check box selected, one complete copy of your document - Brother International MFC 7440N | Software Users Manual - English - Page 20
paper, choose Bond Paper. • When you use envelopes, choose Envelopes. If the toner is not fixed to the envelope correctly when Envelopes has been selected, choose Env 1 You can choose Auto Select, Tray1 or Manual and specify separate trays for printing the first page and for printing from the - Brother International MFC 7440N | Software Users Manual - English - Page 21
Advanced tab Printing 1 1 Change the tab settings by clicking one of the appropriate icons: Print Quality (1) Duplex (2) Watermark (3) Page Setting (4) Device Options (5) 14 - Brother International MFC 7440N | Software Users Manual - English - Page 22
density (print appears lighter). Note • We do not recommend Toner Save Mode for printing Photo or Gray Scale images. • Toner Save Mode is not available for HQ 1200 resolution. 1 1 Print Setting You can manually change the print setting. • General This is a printing mode for general printing of - Brother International MFC 7440N | Software Users Manual - English - Page 23
prints all the even numbered pages first. Then the printer driver stops and shows the instructions required to re-install the paper. When you click OK the odd numbered pages are printed. There are six types of manual duplex binding directions available for each orientation. Booklet Printing - Brother International MFC 7440N | Software Users Manual - English - Page 24
Watermark Printing 1 1 You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks, or you can use a bitmap file that you have created. Check Use Watermark, and then choose the watermark you want to use. Transparent 1 Check Transparent to print the - Brother International MFC 7440N | Software Users Manual - English - Page 25
Watermark Setting Printing 1 1 You can change the watermark's size and position on the page by image in the File box, or Browse for the file location. You can also set the scaling size of the image. Position Use this setting if you want to control the position of the watermark on the page. 18 - Brother International MFC 7440N | Software Users Manual - English - Page 26
Page Setting Printing 1 1 Scaling 1 You can change the print size of your document with the Scaling feature. Check Off if you want to print the document size. Check Free if you want to change the size. You can also use the Mirror Print or Reverse Print feature for your page setting. 19 - Brother International MFC 7440N | Software Users Manual - English - Page 27
Device Options You can change the following printer functions: Secure Print Quick Print Setup Macro (MFC-7840W only) Header-Footer Print Density adjustment Improve Print Output Printing 1 1 20 - Brother International MFC 7440N | Software Users Manual - English - Page 28
setting. • Multiple Page • Manual Duplex • Toner Save Mode • Paper Source • Media Type Macro You can save a page of a document as a macro to printer PC login user name or the text you entered. By clicking Setting, you can customize the information. • ID Print If you select Login User Name, your PC - Brother International MFC 7440N | Software Users Manual - English - Page 29
you to improve a print quality problem. • Reduce Paper Curl If you choose this setting, the paper curl may be reduced. If you print only a few pages, you do not need to choose this setting. Change the printer driver setting in Media Type to a thin setting. • Improve Toner Fixing If you choose this - Brother International MFC 7440N | Software Users Manual - English - Page 30
Fonts (4) (MFC-7840W only) This will print the pages that show all the internal fonts of the printer. Check Setting... (5) You can check the current driver settings. Tray Settings 1 To access the Tray Settings tab, click the Start button and Printers and Faxes. Right-click your printer icon - Brother International MFC 7440N | Software Users Manual - English - Page 31
, the printer driver will probe the printer and display its serial number. If it fails to 1 receive the information, the screen will display Note The Auto Detect function is not available under the following printer conditions: • The printer power switch is off. • The printer is in an error state - Brother International MFC 7440N | Software Users Manual - English - Page 32
printer driver. Note The screens in this section are from Windows® XP. The screens on your PC may vary depending on your operating system. Printing Preferences 1 Note You can access the Printing Preferences dialog box by clicking Printing Preferences... in the General tab of the Brother MFC-XXXX - Brother International MFC 7440N | Software Users Manual - English - Page 33
Paper/Quality tab Choose the Paper Source. Printing 1 • Paper Source You can choose Automatically Select, Tray1 or Manual Feed. 26 - Brother International MFC 7440N | Software Users Manual - English - Page 34
with Device Font (the default) to use equivalent printer fonts for printing documents that contain TrueType fonts. This will permit faster printing; however, you might lose special characters not supported by the printer font. Click Download as Softfont to download TrueType fonts for printing - Brother International MFC 7440N | Software Users Manual - English - Page 35
c You can change settings by choosing the setting in the Printer Features list (3): Printing 1 Media Type . Toner Save You can conserve toner using this feature. When you set Toner Save Mode to On, print appears lighter. The default setting is Off. Note We do not recommend Toner Save to - Brother International MFC 7440N | Software Users Manual - English - Page 36
reduced. If you print only a few pages, you do not need to choose this setting. Change the printer driver setting in Media Type to a thin setting. Improve Toner Fixing If you choose this setting, the toner fixing on paper may be improved. If this selection does not improve the situation enough - Brother International MFC 7440N | Software Users Manual - English - Page 37
the ADF (automatic document feeder) or the scanner glass. a Load your document. b Start the ScanSoft™ PaperPort™ 11SE software that was installed during the MFL-Pro Suite installation to scan a document. Note The instructions for scanning in this Guide are for when you use ScanSoft™ PaperPort™ 11SE - Brother International MFC 7440N | Software Users Manual - English - Page 38
Scanning e Choose the scanner you are using from the Available Scanners list. Note • For Windows® XP/Windows Vista®: 2 Choose TW-Brother MFC-XXXX (TW-Brother DCP-XXXX) or TW-Brother MFC-XXXX LAN (TW-Brother DCP-XXXX LAN). • For other operating systems: Choose Brother MFC-XXXX (Brother DCP-XXXX) or - Brother International MFC 7440N | Software Users Manual - English - Page 39
with the preview, click the Start button in the Scanner Setup dialog box to scan the image. a Follow the steps from a to g of Scanning a document into the PC on page 30. b Choose the settings for Scan (Image Type), Resolution, Scan Type, Brightness, Contrast and Document Size, as needed. c Click - Brother International MFC 7440N | Software Users Manual - English - Page 40
g In the PaperPort™ 11SE window, use the options available to refine the image. Settings in the Scanner Setup dialog box 2 Image Type 2 Choose the output image type from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. The default settings are listed in the - Brother International MFC 7440N | Software Users Manual - English - Page 41
True Gray/24 bit color Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Scan Type 2 Black & White Use for text or line art. Gray (Error Diffusion) Use for photographic images or graphics. (Error Diffusion is a method for creating simulated gray images without using true gray dots. Black dots - Brother International MFC 7440N | Software Users Manual - English - Page 42
is only available when Gray (Error Diffusion) or True Gray is chosen. When scanning photographs or other images for use in a word processor or other graphics application, try different settings for the contrast and resolution to see which setting best suits your needs. Document Size 2 Choose - Brother International MFC 7440N | Software Users Manual - English - Page 43
Custom If you choose Custom as the size, the Custom Document Size dialog box appears. Scanning 2 Enter the Name, Width and Height for the document. You can choose 'mm' or 'inch' as the unit for Width and Height. Note • You can see the actual paper size you chose on the screen. • Width: shows - Brother International MFC 7440N | Software Users Manual - English - Page 44
to crop a portion you want to scan using the scanner glass on page 39.) a Load your document. b Start the ScanSoft™ PaperPort™ 11SE software that was installed during the MFL-Pro Suite installation to scan a document. Note The instructions for scanning in this Guide are for when you use ScanSoft - Brother International MFC 7440N | Software Users Manual - English - Page 45
h Adjust the following settings, if needed, in the Scanner Setup dialog box: 1 Scanning 2 2 3 4 1 Paper source 2 Picture type 3 Adjust the quality of the scanned picture 4 Paper size i Choose Document Feeder from the Paper source drop-down list (1). j Choose the picture type (2). k Choose the - Brother International MFC 7440N | Software Users Manual - English - Page 46
can be set as high as 1200 dpi. For resolutions greater than 1200 dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 41.) 2 m Click the Scan button in the Scan dialog box. The machine starts scanning the document. Pre-Scanning to crop a portion you want to scan using the - Brother International MFC 7440N | Software Users Manual - English - Page 47
over the portion you want to scan. Scanning 2 f If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness OK after you choose a setting. g Click the Scan button in the Scan dialog box. The machine starts scanning the document. This time only - Brother International MFC 7440N | Software Users Manual - English - Page 48
If you want to set Legal size as the default size, use this utility to change the setting. You must restart your PC for the new settings to take effect. 2 Running the utility You can run the utility by choosing the Scanner Utility located in the Start/All Programs/Brother/MFC-XXXX (or DCP-XXXX - Brother International MFC 7440N | Software Users Manual - English - Page 49
Scanning • For users who do not have administrator rights: Enter the administrator password and click OK. 2 42 - Brother International MFC 7440N | Software Users Manual - English - Page 50
a document using the WIA driver (For Windows Photo Gallery and Windows Fax and Scan users) 2 2 Scanning a document into the PC 2 There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the scanner glass. If you want to scan and then crop - Brother International MFC 7440N | Software Users Manual - English - Page 51
6 7 8 1 Profile 2 Source 3 Paper size 4 Color format 5 File type 6 Resolution 7 Brightness 8 Contrast Note The scanner resolution can be set as high as 1200 dpi. For resolutions greater than 1200 dpi, use the Brother Scanner Utility. g Click the Scan button in the Scan dialog box. The machine starts - Brother International MFC 7440N | Software Users Manual - English - Page 52
preview, click the Scan button in the Scan dialog box to scan the image. a Follow the step from a to e of Scanning a document into the PC on page 43. 2 b Put the document face down on the scanner glass. c Choose Flatbed in the Source drop-down list. Adjust the following settings, if needed, in - Brother International MFC 7440N | Software Users Manual - English - Page 53
e Press and hold down the left mouse button and drag it over the portion you want to scan. Scanning 2 f Click the Scan button in the Scan dialog box. The machine starts scanning the document. This time only the chosen area of the document appears in your application window. 46 - Brother International MFC 7440N | Software Users Manual - English - Page 54
) on the control panel, you have to install the Brother MFL-Pro suite and connect the machine to your PC. If you installed the MFL-Pro Suite from the included CD-ROM then the correct drivers and ControlCenter3 are installed. Scanning by (Scan) follows the configuration on Device Button tab of - Brother International MFC 7440N | Software Users Manual - English - Page 55
PC and save it as a file in a folder of your choice. The file type and specific folder are based on the settings you have chosen in the Scan to File screen of ControlCenter3. (See File on page 62.) a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan - Brother International MFC 7440N | Software Users Manual - English - Page 56
in black and white, choose black and white in scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 57.) • If you would like to display the folder window after scanning the document, select Show Folder on the Device Button tab of the ControlCenter3 configuration - Brother International MFC 7440N | Software Users Manual - English - Page 57
the software. For more details, see the ScanSoft™ Getting Started Guide. To view the complete ScanSoft™ PaperPort™ 11SE Getting Started Guide, choose Help from PaperPort™ 11SE menu bar and click Getting Started Guide. When you install MFL-Pro Suite, ScanSoft™ PaperPort™ 11SE for Brother is installed - Brother International MFC 7440N | Software Users Manual - English - Page 58
Scanning 2 Page Thumbnails displays a close-up of a single page. You can open a PaperPort™ 11SE item by doubleclicking its icon or the thumbnail in Desktop View. As long as you have the appropriate application on your PC to display it, you can also open a nonPaperPort™ SE item by double-clicking it. - Brother International MFC 7440N | Software Users Manual - English - Page 59
Scanning When you double-click a folder, its contents (both PaperPort™ 11SE MAX files and non PaperPort™ 11SE files) appear on the Desktop. You can also use Windows applications on your PC, you can manually create a link using uses the optical character recognition software (OCR), which comes - Brother International MFC 7440N | Software Users Manual - English - Page 60
Scanning Exporting items into other formats 2 You can export or save PaperPort™ 11SE items in several popular file formats, such as BMP, JPEG, TIFF or PDF. 2 Exporting an image file 2 a Click File, then Save As in the PaperPort™ 11SE window. The Save 'XXXXX' as dialog box is displayed. b - Brother International MFC 7440N | Software Users Manual - English - Page 61
graphics application of your choice. (1) b Access to the Custom Scan settings. Custom Scan buttons let you configure a button to meet your own application needs. (2) c Access the Copy features available via your PC. (3) d Access the 'PC-FAX' applications available for your device. (4) e Access the - Brother International MFC 7440N | Software Users Manual - English - Page 62
To be able to choose another connected model from the Model drop-down list, you must have the MFL-Pro Suite Software installed on your PC for that model. • For the Modern user interface, you need to install Adobe® Flash® Player 8 or greater. If you do not have Flash Player 8 or greater, you will be - Brother International MFC 7440N | Software Users Manual - English - Page 63
the icon. If you do not want ControlCenter3 to run automatically each time you start your PC: a Right-click the ControlCenter3 icon in the task tray The ControlCenter3 preference window appears. , and choose Preferences. b Uncheck Start ControlCenter on computer startup. c Click OK to close the - Brother International MFC 7440N | Software Users Manual - English - Page 64
application, such as Microsoft® Notepad, Microsoft® Word, Corel® WordPerfect® or any word processing application on your PC. E-mail (Default: your default E-mail software) Lets you scan a page or document directly into an E-mail application as a standard attachment. You can choose the file type - Brother International MFC 7440N | Software Users Manual - English - Page 65
. To change the default settings, right-click the Image button, click ControlCenter Configuration and click the Software Button tab. If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface box. Change the other settings, if needed. To - Brother International MFC 7440N | Software Users Manual - English - Page 66
icon. Choose File Type from the drop-down list. You can delete an application that you have added by clicking the Delete button in the Software Button tab. Note This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on the function. 59 - Brother International MFC 7440N | Software Users Manual - English - Page 67
list by clicking the Add button. To delete an application, click the Delete button in the Software Button tab. If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface box. You can also configure the other settings for Scan to OCR. 60 - Brother International MFC 7440N | Software Users Manual - English - Page 68
trouble using a custom application with ControlCenter3 you should choose an application from the list. You can also change the other settings used to create the file attachments. If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface - Brother International MFC 7440N | Software Users Manual - English - Page 69
scanned image is saved when scanning is finished, check the Show Folder box. To let you specify the destination of the scanned image every time you scan, check the Show Save as Window box. If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner - Brother International MFC 7440N | Software Users Manual - English - Page 70
. There are four options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. 3 Scan to Image Lets you scan a page directly into any image viewer/editor software. You can choose any image editor application on your PC. Scan to OCR Converts scanned documents into editable text files - Brother International MFC 7440N | Software Users Manual - English - Page 71
-Page - Compressed (*.tif) Portable Network Graphics (*.png) PDF (*.pdf) 3 3 Customizing a user-defined button 3 To configure a button, right-click the button, then click the ControlCenter Configuration button to see the configuration window. Scan to Image 3 General tab To create the - Brother International MFC 7440N | Software Users Manual - English - Page 72
tab Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings. 3 Scan to OCR 3 General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 - Brother International MFC 7440N | Software Users Manual - English - Page 73
tab Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings. 3 Scan to E-mail 3 General tab To create the button name, enter a name in the Please enter a name for the Custom Button - Brother International MFC 7440N | Software Users Manual - English - Page 74
tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings. 3 Scan to File 3 General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 - Brother International MFC 7440N | Software Users Manual - English - Page 75
Show Folder to show where the scanned image is saved after scanning. Check Show Save As Window to specify the destination of the scanned image after every scan. Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and 3 Contrast settings and enter the file name if - Brother International MFC 7440N | Software Users Manual - English - Page 76
copy operations. You can scan a page on the machine and print copies using any of the features of the machine's printer driver, or you can direct the copy output to any standard printer driver installed on the PC including network printers. You can configure your preferred settings on up to four - Brother International MFC 7440N | Software Users Manual - English - Page 77
ControlCenter3 3 Note You must configure each of the copy buttons before they can be used. 70 - Brother International MFC 7440N | Software Users Manual - English - Page 78
book and change some general machine settings. These buttons are for sending or receiving faxes using the Brother PC-FAX application. Send 3 Lets you scan a page or document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 92 - Brother International MFC 7440N | Software Users Manual - English - Page 79
the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings. 3 Receive/View Received 3 The Brother PC-FAX Receiving software option lets you view and store your faxes on your PC. It is automatically installed when you install the MFL-Pro Suite. By clicking - Brother International MFC 7440N | Software Users Manual - English - Page 80
can also activate the PC-FAX receiving software from the start menu. (See Running the PC-FAX Receiving software on your PC on page 106.) Address See Brother Address Book on page 99.) Setup 3 By clicking the Setup button, you can configure the user settings of the PC-FAX application. (See Setting up - Brother International MFC 7440N | Software Users Manual - English - Page 81
Quick-Dial (MFC models only) Lets you open the Set Quick-Dial window of Remote Setup. (See Remote Setup on page 90.) Status Monitor Allows you to open the Status Monitor Utility. (See Status Monitor on page 9) User's Guide Lets you view the User's Guide, the Software User's Guide and the Network - Brother International MFC 7440N | Software Users Manual - English - Page 82
ControlCenter3 Remote Setup (MFC models only) The Remote Setup button lets you open the Remote Setup Program window to configure the machine setting menus. Note For details, see Remote Setup on page 90. 3 3 75 - Brother International MFC 7440N | Software Users Manual - English - Page 83
open the Set Quick-Dial window in the Remote Setup Program. You can then easily register or change the Quick-Dial numbers from your PC. 3 Status Monitor 3 The Status Monitor button allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as - Brother International MFC 7440N | Software Users Manual - English - Page 84
ControlCenter3 User's Guide 3 The User's Guide button lets you view the Software User's Guide and the Network User's Guide in HTML format. 3 77 - Brother International MFC 7440N | Software Users Manual - English - Page 85
registered to your PC during the installation of MFL-Pro Suite software (see the Quick Setup Guide), follow the steps below. a For Windows®2000, click the Start button, Control Panel, then Scanners and Cameras. For Windows® XP, click the Start button, Control Panel, Printers and Other Hardware - Brother International MFC 7440N | Software Users Manual - English - Page 86
Network Scanning (For models with built-in network) 4 b Do one of the following: For Windows® 2000, select your Brother machine from the list and click the properties button. For Windows® XP, right-click the Scanner Device icon and choose Properties. The Network Scanner Properties dialog box - Brother International MFC 7440N | Software Users Manual - English - Page 87
click Browse and choose the device you want to use. 2 Click OK. d Click the Scan To Button tab and enter your PC name in the Display Name field. The machine's LCD displays the name you enter. The default setting is your PC name. You can enter any name that you like (Max. 15 characters). 80 - Brother International MFC 7440N | Software Users Manual - English - Page 88
receiving unwanted documents, enter a 4-digit PIN number in the Pin number and Retype Pin number field. To send data to a PC protected by a PIN number, the LCD prompts you to enter the PIN number before the document can be scanned and sent to the PC. (See Using the Scan key on page 82.) 4 81 - Brother International MFC 7440N | Software Users Manual - English - Page 89
will activate the default graphics application on the designated PC. You can change the Scan configuration. (See Image (example: Microsoft® Paint) on page 58.) a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to Image. Press - Brother International MFC 7440N | Software Users Manual - English - Page 90
program) on page 60.) a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to OCR. Press OK. d Press a or b to choose the destination PC you want to send to. Press OK. If the LCD prompts you to enter a PIN number, enter - Brother International MFC 7440N | Software Users Manual - English - Page 91
scanner glass. b Press (Scan). c Press a or b to choose Scan to File. 4 Press OK. d Press a or b to choose the destination PC you scanned documents, enter the file name in File Name section on the Device Button tab of the ControlCenter3 configuration. To change the machine's Scan key settings - Brother International MFC 7440N | Software Users Manual - English - Page 92
built-in network) Scan to FTP (MFC-7440N and MFC-7840W only) 4 When you choose Scan to FTP, you can scan a black and white or color document directly to an FTP server on your local network or on the internet. The details required to use Scan to FTP can be entered manually at the control panel - Brother International MFC 7440N | Software Users Manual - English - Page 93
scanner counter plus the file extension (For example, Estimate098765.pdf). You can also manually enter a File Name up to 15 characters. g Choose the scan the FTP server. The default for this setting is port 21. In most cases these two settings can remain as default. Creating a User Defined File - Brother International MFC 7440N | Software Users Manual - English - Page 94
scanner glass. b Press (Scan). c Press a or b to choose Scan to FTP. Press OK. d Press a or b to choose one of the FTP server profiles listed. Press OK. If the Scan g. f Press a or b to choose PDF or JPEG. Press OK, and go to Step h. g Press a or b to choose PDF or TIFF. Press OK. h Use the - Brother International MFC 7440N | Software Users Manual - English - Page 95
on the scanner glass. b Press (Scan). c Press a or b to choose Scan to FTP. Press OK. d Press a or b to choose . Press OK example /brother/abc/, up to 60 characters). Press OK. g Press a or b to choose Enter Username or Change Setting. Press PDF or JPEG. Press OK, and go to Step k. 88 - Brother International MFC 7440N | Software Users Manual - English - Page 96
a or b to choose . Press OK. Enter the file name you want to use (up to 15 characters) and press OK. Press Start. p The LCD shows Connecting. When the connection to the FTP server is successful the machine starts the scanning process. Note If a timeout or any other error occurs, start the - Brother International MFC 7440N | Software Users Manual - English - Page 97
settings from a Windows® application. When you start this application, the settings on your machine will be downloaded automatically to your PC and displayed on your PC screen. If you change the settings, you can upload them directly to the machine. Click the Start button, All Programs, Brother, MFC - Brother International MFC 7440N | Software Users Manual - English - Page 98
Remote Setup (MFC models only) Export Lets you save the current configuration settings to a file. Import Lets you read the settings from a file. Note • You can use the Export and Import buttons to save Quick Dial or all your settings for your machine. • If your PC is protected by a firewall, and - Brother International MFC 7440N | Software Users Manual - English - Page 99
6 Brother PC-FAX Software (MFC models only) 6 PC-FAX sending 6 The Brother PC-FAX feature lets you to use your PC to send a document from an application as a standard fax. You can even attach a cover page. All you have to do is set up the receiving parties as members or groups in your PC-FAX - Brother International MFC 7440N | Software Users Manual - English - Page 100
Brother PC-FAX Software (MFC models only) c Click OK to save the User Information. Note You can set up the User Information separately for each Windows® account. Sending setup 6 From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below. 6 Outside line access - Brother International MFC 7440N | Software Users Manual - English - Page 101
Brother PC-FAX Software (MFC models only) User interface Choose the user interface from two choices: Simple style or Facsimile style. Simple style 6 Facsimile style 6 6 Setting up a cover page 6 From the PC-FAX dialog box, click the icon to access the PC-Fax Cover Page setup screen. The - Brother International MFC 7440N | Software Users Manual - English - Page 102
Brother PC-FAX Software (MFC models only) Entering cover page information 6 Note If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page. To Choose the recipient information you want to add - Brother International MFC 7440N | Software Users Manual - English - Page 103
Brother PC-FAX Software (MFC models only) Note If the Simple style user interface appears, change the user interface selection setting. (See Sending setup on page 93.) 6 d Enter a fax number using any of the following methods: Use the dial pad to enter the number. Click any of the 10 Speed-Dial - Brother International MFC 7440N | Software Users Manual - English - Page 104
Brother PC-FAX Software (MFC models only) c Choose Brother PC-FAX v.2 as your printer, and then click Print. The Simple style user interface appears: 6 Note If the Facsimile style user interface appears, change the user interface selection setting. (See Sending setup on page 93.) d Enter the fax - Brother International MFC 7440N | Software Users Manual - English - Page 105
Brother PC-FAX Software (MFC models only) Address Book 6 If Outlook or Outlook Express is installed on your PC, you can choose in the Address Book tab which address book to use for PC-FAX sending. There are four types: Brother Address Book, Outlook, Outlook Express or Windows Mail Address. For the - Brother International MFC 7440N | Software Users Manual - English - Page 106
Brother PC-FAX Software (MFC models only) Brother Address Book 6 a Click the Start button, All Programs, Brother, MFC-XXXX or MFC-XXXX LAN (where XXXX is your model name), PC-FAX sending, then PC-FAX Address Book. The Brother Address Book dialog box appears: Setting up a member in the Address Book - Brother International MFC 7440N | Software Users Manual - English - Page 107
Brother PC-FAX Software (MFC models only) Speed Dial setup 6 From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature, you must choose the Facsimile style user interface.) You can register a member or - Brother International MFC 7440N | Software Users Manual - English - Page 108
Brother PC-FAX Software (MFC models only) Note You can select a speed dial from the PC-FAX interface to make sending a document easier & faster. #1 Joe Smith XXX-XXX-XXXX Setting up a group for broadcasting You can create a group to send the same PC-FAX to several recipients at one time. a In the - Brother International MFC 7440N | Software Users Manual - English - Page 109
Brother PC-FAX Software (MFC models only) Editing member information 6 a Choose the member or group you want to edit. b Click the edit icon. c Change the member or group information. d Click - Brother International MFC 7440N | Software Users Manual - English - Page 110
d Click OK to save the data. Brother PC-FAX Software (MFC models only) e Enter the name of the file, and then click Save. 6 103 - Brother International MFC 7440N | Software Users Manual - English - Page 111
Brother PC-FAX Software (MFC models only) Importing to the Address Book 6 You can import ASCII text files (*.csv) or vCards (electronic business cards) into your Address Book. Importing an - Brother International MFC 7440N | Software Users Manual - English - Page 112
Alert message when you start the PC-FAX receiving feature. To enable PC-FAX receiving, you must unblock the program. 6 The Brother PC-FAX Receive Software lets you view and store faxes on your PC. It is automatically installed when you install the MFL-Pro Suite and works on locally or network - Brother International MFC 7440N | Software Users Manual - English - Page 113
messages are automatically erased from your machine's memory when they have been successfully sent to your PC. Running the PC-FAX Receiving software on your PC 6 Click the Start button, All Programs, Brother, MFC-XXXX or MFC-XXXX LAN, PC-FAX Receiving and Receive. The PC-FAX icon appears in your - Brother International MFC 7440N | Software Users Manual - English - Page 114
Brother PC-FAX Software (MFC models only) Setting up your PC 6 a Right-click the PC-FAX icon on your PC tasktray, and then click PC-Fax RX Setup. The PC-Fax RX Setup dialog box appears: 6 b In Save file to, click the Browse button if you want to change the path where PC-FAX files are saved. c - Brother International MFC 7440N | Software Users Manual - English - Page 115
Brother PC-FAX Software (MFC models only) Configuring the Network PC-FAX Receiving Settings 6 The settings to send received faxes to your computer were automatically configured during the installation of MFL-Pro Suite (See the Quick Setup Guide). If you are using a different machine than the one - Brother International MFC 7440N | Software Users Manual - English - Page 116
Brother PC-FAX Software (MFC models only) Viewing new PC-FAX messages 6 Each time your PC is receiving a PC-FAX, the icon will alternate between and . Once the fax has been received, the icon will change to been viewed. . The icon will change to a Double-click to run PaperPort™. b Open the - Brother International MFC 7440N | Software Users Manual - English - Page 117
(For Network users) 7 Before using the Brother software 7 Firewall settings on your PC may reject the necessary network connection for network printing, network scanning and PC Fax. If you are using the Windows® Firewall and you installed MFL-Pro Suite from the CD-ROM, the necessary Firewall - Brother International MFC 7440N | Software Users Manual - English - Page 118
OK. g If you still have trouble with your network connection, click the Add button. h Add port 137 for network scanning, network printing and Network PC-Fax receiving by entering the information below: 1 In Description of service: Enter any description, for example "Brother Network Print". 2 In Name - Brother International MFC 7440N | Software Users Manual - English - Page 119
Vista® users 7 a Click the Start button, Control Panel, Network and Internet, Windows Firewall and click Change settings. b When the User Account Control screen appears, do the following. For users who have administrator rights: Click Continue. For users who do not have administrator - Brother International MFC 7440N | Software Users Manual - English - Page 120
port 54925 for network scanning, enter the information below: 1 In Name: Enter any description, for example "Brother Scanner". 2 In Port number: Enter "54925" . 3 Make sure UDP is selected. Then, click OK. g Click the Add port... button. h To add port 54926 for Network PC-Fax, enter the information - Brother International MFC 7440N | Software Users Manual - English - Page 121
Firewall settings (For Network users) i Make sure that the new setting is added and is checked, and then click OK. j If you still have trouble with your network connection such as Network Scanning or Printing, check File and Printer Sharing box in the Exceptions tab and then click OK. 7 114 - Brother International MFC 7440N | Software Users Manual - English - Page 122
Section II Apple® Macintosh® II Printing and Faxing 116 Scanning 149 ControlCenter2 160 Network Scanning 179 Remote Setup 189 - Brother International MFC 7440N | Software Users Manual - English - Page 123
and Faxing 8 Note The screens are from Mac OS® X 10.4.x. Screens on your Macintosh® may vary depending on your operating system. Printer cleared from the memory. To use this function, you need to set your password in the printer driver dialog box. a Press Secure. Note If the LCD displays No - Brother International MFC 7440N | Software Users Manual - English - Page 124
language of a Hewlett-Packard® LaserJet laser printer. Many applications support this type of laser printer. Using this mode will allow your printer to run at its best with those applications. BR-Script 3 Mode BR-Script is an original Brother page description language and a PostScript® language - Brother International MFC 7440N | Software Users Manual - English - Page 125
Stop/Exit. Printing the Print Configuration List (MFC-7840W only) You can print a list of current printer settings. a Press Menu, 4, 2, 2. b Press Start. The machine prints the settings. c Press Stop/Exit. Test Print (MFC-7840W only) If you are having problems with print quality, you can do a test - Brother International MFC 7440N | Software Users Manual - English - Page 126
Printing and Faxing Restoring default printer settings (MFC-7840W only) 8 You can return the machine's printer settings to the default settings. Fonts and macros loaded to the machine's memory will be cleared. a Press Menu, 4, 3. b To restore the default settings, press 1. To exit without making a - Brother International MFC 7440N | Software Users Manual - English - Page 127
Status Monitor located in Macintosh HD/Library/Printers/Brother/Utilities. Updating the machine's status 8 If you want the latest machine status while the Status Monitor window is open, click the icon. You can set what interval the software will update the machine status information. Go to - Brother International MFC 7440N | Software Users Manual - English - Page 128
Printing and Faxing Features in the printer driver (For Macintosh®) 8 This printer supports Mac OS® X 10.2.4 or greater. Note The screens in this section are from Mac OS® X 10.4. The screens on your Macintosh® will vary depending on your operating system version. Page Setup 8 You can set the Paper - Brother International MFC 7440N | Software Users Manual - English - Page 129
Printing and Faxing For Mac OS®X 10.5 For more page setup options, click the disclosure triangle beside the Printer pop-up menu. 8 Note To control special printing features, choose Print Settings from the Print dialog box. 122 - Brother International MFC 7440N | Software Users Manual - English - Page 130
Cover Page (For Mac OS® X 10.4 or greater) You can make the following cover page settings: Printing and Faxing 8 Print Cover Page If you want to add a cover page to your document, use this function. Cover Page Type Choose a template for the cover page. - Brother International MFC 7440N | Software Users Manual - English - Page 131
Printing and Faxing Duplex Printing 8 Manual duplex (For Mac OS® X 10.3 or greater) Select Paper Handling. Choose Even numbered pages and print, and then choose Odd numbered pages and print. Secure - Brother International MFC 7440N | Software Users Manual - English - Page 132
Print Settings Basic tab Resolution You can change the resolution as follows: • 300 dpi • 600 dpi • HQ 1200 Printing and Faxing 8 8 125 - Brother International MFC 7440N | Software Users Manual - English - Page 133
.brother.com) and our web site for original/genuine Brother supplies by clicking the Support button. The Brother Solutions Center is a web site offering information about your Brother product including FAQs (Frequently Asked Questions), User's Guides, driver updates and tips for using your printer - Brother International MFC 7440N | Software Users Manual - English - Page 134
Advanced tab Printing and Faxing Print Quality You can change the print quality as follows: • Photo 8 This is a photograph mode (gradation priority). Choose this setting for printing photographs that have continuous gradation. You can represent soft contrasts between various shades of gray. - Brother International MFC 7440N | Software Users Manual - English - Page 135
you to improve a print quality problem. • Reduce Paper Curl If you choose this setting, the paper curl may be reduced. If you print only a few pages, you do not need to choose this setting. Change the printer driver setting in Media Type to a thin setting. • Improve Toner Fixing If you choose this - Brother International MFC 7440N | Software Users Manual - English - Page 136
Printing and Faxing Removing the Printer driver for Macintosh® 8 For Mac OS® X 10.2 8 a If you are Delete button. e Drag the HL_MFLPro folder (from the Macintosh HD (Startup Disk), choose Library, Printers, Brother) into the Trash and then empty the Trash. f Restart the Macintosh®. For Mac OS® - Brother International MFC 7440N | Software Users Manual - English - Page 137
. (See Printer Emulation Support (MFC-7840W only) on page 117.) • The BR-Script3 printer driver does not support the PC-Fax Sending. • For network users, see the Network User's Guide for installation steps. You need to install the BR-Script3 printer driver using the following instructions. Note If - Brother International MFC 7440N | Software Users Manual - English - Page 138
Printing and Faxing c Open the Printer Setup Utility icon. For Mac OS® X 10.2 X users, open the Print Center icon. d Click Add. 8 For Mac OS® 10.2.4 to 10.3 users, go to e. For Mac OS® 10.4 or greater users, go to f. e Choose USB. f Choose the model name and make sure that Brother in Printer Model ( - Brother International MFC 7440N | Software Users Manual - English - Page 139
Printing and Faxing For Mac OS® 10.4.x users: 8 g Choose Quit Printer Setup Utility from the Printer Setup Utility menu. 132 - Brother International MFC 7440N | Software Users Manual - English - Page 140
For Mac OS®X 10.5 a Choose System Preference from the Apple menu. Printing and Faxing b Click the Printer & Fax icon. 8 c Click + button which is located below the Printers section. 133 - Brother International MFC 7440N | Software Users Manual - English - Page 141
d Click the Default icon which is located at the top of the dialog box. Printing and Faxing e Choose your machine from the Printer Name list and Select a driver to use... in Print Using. 8 f Choose the model name which shows BR-Script in Print Using, and then click Add. 134 - Brother International MFC 7440N | Software Users Manual - English - Page 142
g Choose Quit System Preferences from the System Preferences menu. Printing and Faxing 8 135 - Brother International MFC 7440N | Software Users Manual - English - Page 143
Printing and Faxing Features in the BR-Script (PostScript® 3 ™ language emulation) printer driver (MFC-7840W only) 8 Page Setup 8 You can set the Paper Size, Orientation and Scale. Choosing page setup options From an application such as Apple® TextEdit, click File, then Print to start printing. - Brother International MFC 7440N | Software Users Manual - English - Page 144
Printing and Faxing For Mac OS®X 10.5 For more page setup options, click the disclosure triangle beside the Printer pop-up menu. 8 Note To control special printing features, choose Printer Features from the Print dialog box. 137 - Brother International MFC 7440N | Software Users Manual - English - Page 145
Cover Page (For Mac OS® X 10.4) You can make the following cover page settings: Printing and Faxing 8 Print Cover Page If you want to add a cover page to your document, use this function. Cover Page Type Choose a template for the cover page. - Brother International MFC 7440N | Software Users Manual - English - Page 146
Printing and Faxing Duplex Printing 8 Manual duplex (For Mac OS® X 10.3 or greater) Select Paper Handling. Choose Odd numbered pages and print, and then choose Even numbered pages and print. Printer Features Feature Sets: Set 1 8 8 Media Type You can use the following types of media in - Brother International MFC 7440N | Software Users Manual - English - Page 147
Printing and Faxing Job Spooling Secure Print allows you to default setting is Off. 8 Note We do not recommend Toner Save for printing Photo or Gray Scale images. Feature Sets: Set 2 Halftone Screen Lock Stops other applications from modifying the Halftone settings. The default setting - Brother International MFC 7440N | Software Users Manual - English - Page 148
and Faxing Reduce Paper Curl If you check this setting, the paper curl may be reduced. If you print only a few pages, you do not need to choose this setting. Change the printer driver setting in Media Type to a thin setting. Improve Toner Fixing If you check this setting, the toner fixing - Brother International MFC 7440N | Software Users Manual - English - Page 149
Sending a fax (MFC models only) For Macintosh® You can send a fax directly from a Macintosh® application. Note Fax documents will be sent in Black and White only. a Create a document in a Macintosh® application. b From an application such as Apple® TextEdit, click File, then Print. - Brother International MFC 7440N | Software Users Manual - English - Page 150
Printing and Faxing For Mac OS®X 10.5 For more page setup options, click the disclosure triangle beside the Printer pop-up menu. 8 c Choose Send Fax from the pop-up menu. 143 - Brother International MFC 7440N | Software Users Manual - English - Page 151
the Output pop-up menu. Printing and Faxing e Enter a fax number in the Input Fax Number box, and then click Print to send the fax. Note 8 If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog - Brother International MFC 7440N | Software Users Manual - English - Page 152
Drag a Vcard from the Mac OS® X Address Book application (For Mac OS®X 10.2.x to 10.4.x) You can address a fax number using a vCard (an electronic business card) from the Mac OS® X Address Book application. a Click Address Book. b Drag a vCard from the Mac OS® X Address Book - Brother International MFC 7440N | Software Users Manual - English - Page 153
c When you are finished addressing your fax, click Print. Printing and Faxing Note The vCard used must contain a work fax or home fax number. 8 146 - Brother International MFC 7440N | Software Users Manual - English - Page 154
Using Mac OS®X 10.5 Addresses panel You can address a fax number using Addresses button. a Click Addresses. Printing and Faxing 8 8 b Choose the fax number from Addresses panel and then click To. 147 - Brother International MFC 7440N | Software Users Manual - English - Page 155
c When you are finished addressing your fax, click Print. Printing and Faxing 8 148 - Brother International MFC 7440N | Software Users Manual - English - Page 156
application. The first time you use the Brother TWAIN driver, set it as the default driver by choosing Select Source. For each document you scan after this, choose Acquire Image Data or Start. The menu option that lets you choose the Scanner driver may vary depending on your application. 9 Note - Brother International MFC 7440N | Software Users Manual - English - Page 157
face up in the ADF, or face down on the scanner glass. b Adjust the following settings, if needed, in the Scanner Setup dialog box: Resolution Scan Type Document Size Brightness Contrast c Click Start. When scanning has finished, the image appears in your graphics application. Pre - Brother International MFC 7440N | Software Users Manual - English - Page 158
window. g You can refine the image in your editing software. Settings in the Scanner window 9 Resolution 9 You can change the scanning 4800 × 4800 dpi 9600 × 9600 dpi 19200 × 19200 dpi Black & White/ Gray (Error Diffusion) Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes 8 bit color Yes Yes - Brother International MFC 7440N | Software Users Manual - English - Page 159
A4 9 JIS B5 Letter Legal A5 Executive Business Card To scan business cards, choose the Business Card size, and then place the business card face down in the center of the left hand side of the scanner glass, as indicated by the document guidelines. Photo Index Card Photo - Brother International MFC 7440N | Software Users Manual - English - Page 160
if you have set Scan Type to Gray (Error Diffusion) or True Gray. When scanning photographs or other images for use in a word processor or other graphics application, try different settings for the Resolution, Scan Type, Brightness and Contrast to see which setting best suits your needs. 153 - Brother International MFC 7440N | Software Users Manual - English - Page 161
control panel, you have to install the Brother MFL-Pro Software Suite and connect the machine to your Macintosh®. If you installed the MFL-Pro Suite from the included CD-ROM, then the correct drivers and ControlCenter2 are installed. Scanning by the (Scan) key follows the configuration on the - Brother International MFC 7440N | Software Users Manual - English - Page 162
document face up in the ADF, or face down on the scanner glass. b Press the (Scan) key. c Press a or b to choose Scan to OCR. Press OK. d Press Start. The machine starts the scanning process. Note You must have Presto!® PageManager® installed on your Macintosh® for the OCR feature to work from - Brother International MFC 7440N | Software Users Manual - English - Page 163
and specific folder are based on the settings you have chosen in the Scan to File screen of the ControlCenter2. (See File on page 167.) a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to File. Press OK. d Press Start. The - Brother International MFC 7440N | Software Users Manual - English - Page 164
E-mail and files and read documents with the OCR software built into Presto!® PageManager®. If you use the machine as a scanner, we recommend that you install Presto!® PageManager®. To install Presto!® PageManager®, see the Quick Setup Guide. Note The complete NewSoft Presto!® PageManager® 7 User - Brother International MFC 7440N | Software Users Manual - English - Page 165
UK Company name: Postal Address: Telephone: Fax: E-mail Address: URL: France Company name Address: Telephone: E-mail Address: URL: Scanning [email protected] (English) SoftBay GmbH com http://de.newsoft.eu.com Avanquest UK The Software Centre East Way, Lee Mill Industrial Estate Plymouth - Brother International MFC 7440N | Software Users Manual - English - Page 166
Spain Company name: Postal Address: Telephone: E-mail Address: Other countries E-mail Address: Scanning 5CA Not Open 0807505598 (For callers from within Spain only, this is not a toll-free call, Callers will be charged at Euro 0.94 per minute) - Brother International MFC 7440N | Software Users Manual - English - Page 167
applications. Using ControlCenter2 eliminates the need to manually launch specific applications. The icon will appear on the menu bar. To open the ControlCenter2 window, click the the following operations: icon and choose Open. ControlCenter2 has a Scan directly to a file, E-mail, word processor - Brother International MFC 7440N | Software Users Manual - English - Page 168
icon in the menu bar and choose Preferences. The ControlCenter2 preference window appears. b Uncheck Start ControlCenter on computer startup. c Click OK to close the window. Note The ControlCenter2 application icon is in Macintosh HD/Library/Printers/Brother/Utilities/ ControlCenter. 10 161 - Brother International MFC 7440N | Software Users Manual - English - Page 169
Microsoft® Word or any word processing application on your Macintosh®. You must have Presto!® PageManager® installed on your Macintosh®. E-mail (Default: your default E-mail software) Lets you scan a page or document directly into an E-mail application as a standard attachment. You can choose the - Brother International MFC 7440N | Software Users Manual - English - Page 170
image editing. To change the default settings, click the button while holding down the Ctrl key and choose Software Button. 10 If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface box. Change the other settings, if needed. To change - Brother International MFC 7440N | Software Users Manual - English - Page 171
delete an application that you have added. Just choose the Application Name and click the Delete button. 10 Note This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on the function. 164 - Brother International MFC 7440N | Software Users Manual - English - Page 172
can change the default word processing application. To configure Scan to OCR, click the button while holding down the Ctrl key and choose Software Button. 10 To button. If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface box. 165 - Brother International MFC 7440N | Software Users Manual - English - Page 173
applications will appear in the pop-up menu. If you are having trouble using a custom application with ControlCenter2 you should choose an application from the list. If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface box. 166 - Brother International MFC 7440N | Software Users Manual - English - Page 174
check Show Folder box. To specify the destination of the scanned image everytime, check Show Save As window box. If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface box. Note For supported file types, see File types on page 163. 167 - Brother International MFC 7440N | Software Users Manual - English - Page 175
window appears. There are four scan functions: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. Scan to Image Lets you scan a page directly into any image viewer/editor software . You must install Presto!® PageManager® for this feature. Scan to E-mail Attaches the scanned images to an - Brother International MFC 7440N | Software Users Manual - English - Page 176
Choose from the pop-up menu the type of file you want the scanned images to be saved in. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF - Uncompressed (*.tif) PDF (*.pdf) User-defined button 10 To customize a button, click the button while holding down the Ctrl key, and the configuration window - Brother International MFC 7440N | Software Users Manual - English - Page 177
to Image General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. ControlCenter2 10 Settings tab 10 Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Brightness and Contrast - Brother International MFC 7440N | Software Users Manual - English - Page 178
(up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. ControlCenter2 10 Settings tab 10 Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast - Brother International MFC 7440N | Software Users Manual - English - Page 179
a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. ControlCenter2 10 Settings tab 10 Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast - Brother International MFC 7440N | Software Users Manual - English - Page 180
Scan to File General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. ControlCenter2 10 10 173 - Brother International MFC 7440N | Software Users Manual - English - Page 181
format from the File Type pop-up menu. Save the file to the default folder or choose your preferred folder by clicking the Browse button. Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings and enter the file name if you want to change it. If you - Brother International MFC 7440N | Software Users Manual - English - Page 182
the copy output to any standard printer driver installed on your Macintosh® including network printers. PC-FAX - Lets you scan a page or document and automatically send the image as a fax from the Macintosh®. (MFC models only) You can configure your preferred settings on up to four buttons. The - Brother International MFC 7440N | Software Users Manual - English - Page 183
ControlCenter2 To copy, choose Copies & Pages from the pop-up menu. To fax, choose Send Fax from the pop-up menu. (Sending a fax (MFC models only) on page 142.) 10 176 - Brother International MFC 7440N | Software Users Manual - English - Page 184
Setup. (Remote Setup on page 189.) Status Monitor Allows you to open the Status Monitor Utility. Remote Setup (MFC models only) The Remote Setup button lets you open the Remote Setup Program window to configure the machine setting menus. Note For details, see Remote Setup on page 189. 10 10 177 - Brother International MFC 7440N | Software Users Manual - English - Page 185
open the Set Quick-Dial window in the Remote Setup Program, so you can easily register or change the dial numbers on your Macintosh®. 10 Status Monitor 10 The Status Monitor button allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as - Brother International MFC 7440N | Software Users Manual - English - Page 186
already installed the MFL-Pro Suite Software following the network installation steps in the Quick Setup Guide then this selection should already be made. To use the machine as a network scanner, the machine must be configured with a TCP/IP address. You can set or change the address settings from - Brother International MFC 7440N | Software Users Manual - English - Page 187
check box for Register your computer with the "Scan To" functions at the machine. Then enter the name you want to be displayed on the machines LCD for your Macintosh®. You can use up to 15 characters. • You can avoid receiving unwanted documents by setting a 4-digit PIN number. Enter your PIN number - Brother International MFC 7440N | Software Users Manual - English - Page 188
will activate the default graphics application on the designated Macintosh®. You can change the Scan configuration. (See Image (example: Apple® Preview) on page 163.) a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to Image - Brother International MFC 7440N | Software Users Manual - English - Page 189
a word processing application on the designated PC. You can change the Scan configuration. (See OCR (word processing application) on page 165.) a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to OCR. Press OK. d Press a or - Brother International MFC 7440N | Software Users Manual - English - Page 190
enter the Scan to FTP details, see Scan to FTP Manual Method on page 187. To use Web Based Management, type http://xxx.xxx.xxx.xxx (where xxx.xxx.xxx.xxx is the IP address of your machine) into your browser, and then you can configure or change the settings in the Administrator Settings. You - Brother International MFC 7440N | Software Users Manual - English - Page 191
Network Scanning 11 a Enter the name that you want to use for the profile of the FTP server. This name will be displayed on was registered (up to 32 characters). e Enter the destination folder where your document will be stored on the FTP server (for example /brother/abc/) (up to 60 characters). 184 - Brother International MFC 7440N | Software Users Manual - English - Page 192
scanner counter plus the file extension (For example, Estimate098765.pdf). You can also manually enter a File Name up to 15 characters. g Choose the quality that the document will be scanned . The default for this setting is port 21. In most cases these two settings can remain as default. Creating - Brother International MFC 7440N | Software Users Manual - English - Page 193
scanner glass. b Press (Scan). c Press a or b to choose Scan to FTP. Press OK. d Press a or b to choose one of the FTP server profiles listed. Press OK. If the Scan g. f Press a or b to choose PDF or JPEG. Press OK and go to Step h. g Press a or b to choose PDF or TIFF. Press OK. h Use the - Brother International MFC 7440N | Software Users Manual - English - Page 194
on the scanner glass. b Press (Scan). c Press a or b to choose Scan to FTP. Press OK. d Press a or b to choose . Press OK example /brother/abc/, up to 60 characters). Press OK. g Press a or b to choose Enter Username or Change Setting. Press PDF or JPEG. Press OK and go to Step k. 187 - Brother International MFC 7440N | Software Users Manual - English - Page 195
choose . Press OK. Enter the file name you want to use (up to 15 characters) and press OK. Press Start. p The LCD shows Connecting. When the connection to the FTP server is successful the machine starts the scanning process. Note If a timeout or any other error occurs, start the Scan to FTP - Brother International MFC 7440N | Software Users Manual - English - Page 196
on your machine will be downloaded automatically to your Macintosh® and displayed on your Macintosh® screen. If you change the settings, you can upload them directly to the machine. Note The Remote Setup application icon is in Macintosh HD/Library/Printers/Brother/Utilities. 12 OK Lets you - Brother International MFC 7440N | Software Users Manual - English - Page 197
the Export and Import buttons to save Quick Dial or all your settings for your machine. • If you need to change the machine that was registered to your Macintosh® during the installation of MFL-Pro Suite (see the Quick Setup Guide), or if the network environment was changed, you need to specify the - Brother International MFC 7440N | Software Users Manual - English - Page 198
93 simple style 96 N Network PC FAX Macintosh® (Send only 142 Windows 92 P PaperPort™ (Windows®) importing 52 OCR 52 Presto!® PageManager® (Macintosh 155, 157 Printer driver 25 PS printer driver 25 R Remote Setup Macintosh 189 Windows 90 S Scan Macintosh® into Macintosh 150 Network - Brother International MFC 7440N | Software Users Manual - English - Page 199
Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate the Telecommunications
SOFTWARE
USER’S GUIDE
MFC-7840W
MFC-7440N
MFC-7340
MFC-7345N
DCP-7040
DCP-7030
Not all models are available in all
countries.
Version B
USA