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Brother International MFC 8870DW Users Manual - English - Page 187

Telephone Answer Code Fax/Tel mode, Out of Paper Reception

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Glossary One-Touch Keys on the machine's control panel where you can store numbers for easy dialing. You can store a second number on each key if you press Shift and the One-Touch Key together. Out of Paper Reception Receives faxes into the machine's memory when the machine is out of paper. Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines. Paging This feature enables your machine to call your pager when a fax is received into its memory. The machine will also page for voice messages. Pause Allows you to place a 3.5 second delay in the dialing sequence stored on OneTouch keys and Speed-Dial numbers. Press Redial/Pause as many times as needed for longer pauses. Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages. Pulse A form of rotary dialing on a telephone line. Quick Dial List A listing of names and numbers stored in One-Touch and Speed-Dial memory, in numerical order. Real Time Transmission When memory is full, you can send faxes in real time. Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually. Remote Access Code Your own four-digit code (- - -l) that allows you to call and access your machine from a remote location. Remote Retrieval Access The ability to access your machine remotely from a touch tone phone. Resolution The number of vertical and horizontal lines per inch. Ring Delay The number of rings before the machine answers in Fax Only, Fax/Tel mode. Ring Volume Volume setting for the machine's ring. Scanning The process of sending an electronic image of a paper document into your computer. Search An electronic, alphabetical listing of stored One-Touch, Speed-Dial and Group numbers. Speed-Dial A pre-programmed number for easy dialing. You must hold down Shift as you press Search/Speed Dial, then enter the three-digit Speed-Dial location and press Start to begin the dialing process. Station ID The stored information that appears on the top of faxed pages. It includes the sender's name and fax number. TAD (telephone answering device) You can connect an external device or answering machine to the EXT. jack of your machine. Telephone Answer Code (Fax/Tel mode only) When the machine answers a voice call, it pseudo/double-rings. You can pick up at an extension phone by pressing this code (# 5 1). 173

Section	Page
USER’S GUIDE MFC-8460N/MFC-8660DN/MFC-8670DN/MFC-8860DN/MFC-8870DW	1
Brother numbers	3
Register your product	3
FAQs (frequently asked questions)	3
For Customer Service	3
Ordering accessories and supplies	4
Compilation and Publication Notice	5
Table of Contents	9
Section I: General	15
1 General information	16
Using the documentation	16
Symbols and conventions used in the documentation	16
Accessing the complete User’s Guide	16
Viewing documentation	16
Viewing documentation (Windows®)	16
How to find Scanning instructions	17
Software User's Guide:	17
PaperPort® User's Guide:	17
How to find Internet FAX instructions (MFC-8860DN and MFC-8870DW only)	17
Viewing Documentation (Macintosh®)	18
How to find Scanning instructions	18
Software User's Guide:	18
Presto!® PageManager® User's Guide:	18
How to find Internet FAX instructions (MFC-8860DN and MFC-8870DW only)	18
Accessing Brother Support (For Windows®)	19
Control panel overview	20
Status LED indications	23
2 Loading documents and paper	25
Loading documents	25
Using the ADF	25
Using the scanner glass	26
Acceptable paper and other media	26
Recommended media	26
Handling and using media	27
Paper capacity of the paper tray	28
Loading paper and other media	29
Loading paper	29
Loading envelopes and other media	30
Loading Envelopes	30
Printable Area	31
Printable Area for copies	31
Printable Area when printing from a computer	31
3 General setup	32
Mode timer	32
Paper settings	32
Paper Type	32
Paper Size	33
Tray use in Copy mode	33
Tray use in Fax mode	34
Tray use in Print mode	34
Volume Settings	35
Ring volume	35
Beeper volume	35
Speaker volume	35
Automatic daylight savings time	36
Ecology features	36
Toner save	36
Sleep time	37
Turning off the scanner lamp	37
LCD Contrast	37
4 Security features	38
Security	38
Setting Lock	38
Setting up the password	38
Changing your password	38
Turning Setting Lock on/off	39
Turning Setting Lock on	39
Turning Setting Lock off	39
Secure Function Lock	39
Setting the password for the administrator	40
Setting up the Public user	40
Setting up restricted users	41
Turning Secure Function Lock on/off	41
Turning Secure Function Lock on	41
Turning Secure Function Lock off	41
Switching Users	42
Section II: Fax	43
5 Sending a fax	44
Entering fax mode	44
Sending a single-sided fax from the ADF	44
Sending a 2-sided fax from the ADF (MFC-8670DN, MFC-8860DN and MFC-8870DW only)	44
Sending a fax from the scanner glass	45
Faxing legal size documents from the scanner glass	45
Canceling a fax in progress	45
Broadcasting	46
Canceling a Broadcast in progress	46
Additional sending operations	47
Sending faxes using multiple settings	47
Electronic cover page	47
Composing your own comments	47
Send a cover page for the next fax	48
Send a cover page for all faxes	48
Using a printed cover page	48
Contrast	49
Changing fax resolution	49
To change the fax resolution for the next fax	49
To change the default fax resolution	49
Dual access	50
Real time transmission	50
Sending in real time for all faxes	50
Sending in real time for the next fax only	50
Overseas mode	51
Delayed faxing	51
Delayed batch transmission	52
Checking and canceling waiting jobs	52
Sending a fax manually	53
Manual transmission	53
Sending a fax at the end of a conversation	53
Out of Memory message	53
6 Receiving a fax	54
Choose the correct Receive Mode	54
Using Receive Modes	55
Fax Only	55
Fax/Tel	55
Manual	55
External TAD	55
Receive Mode settings	56
Ring Delay	56
F/T Ring Time	56
Easy Receive	56
Setting the Print Density	57
Additional receiving operations	58
Printing a reduced incoming fax	58
Duplex (2-sided) printing for Fax mode (MFC-8670DN, MFC-8860DN and MFC-8870DW only)	58
Setting the Fax Receive Stamp	59
If Memory Receive is Off:	59
Receiving a fax at the end of a conversation	59
Printing a fax from the memory	59
7 Phone services and external devices	60
Phone line services	60
Voice Mail	60
Distinctive Ring	61
What does your telephone company’s ‘Distinctive Ring’ do?	61
What does Brother’s ‘Distinctive Ring’ do?	61
Do you have Voice Mail?	61
Before you choose the ring pattern to register	61
Registering the Distinctive Ring pattern Very important!	62
Turning off Distinctive Ring	62
Caller ID	62
Viewing Caller ID List	63
Printing Caller ID List	63
Connecting an external TAD (telephone answering device)	63
Connections	64
Recording an outgoing message	64
Special line considerations	64
Roll over phone lines	64
Two-line phone system	65
Converting telephone wall outlets	65
Installing machine, external two-line TAD and two-line telephone	65
Multi-line connections (PBX)	66
External and extension phones	66
Operation from extension telephones	66
If you answer a call and no one is on the line:	66
For Fax/Tel mode only	67
Connecting an external phone	67
Using a cordless external handset	67
Using remote codes	67
Fax Receive Code	67
Telephone Answer Code	67
Changing the remote codes	68
8 Dialing and storing numbers	69
How to Dial	69
Manual dialing	69
One-Touch dialing	69
Speed-Dialing	69
Search	70
LDAP Search (MFC-8860DN and MFC-8870DW only)	70
Fax redial	70
Storing numbers	71
Storing a pause	71
Storing One-Touch dial numbers	71
MFC-8460N, MFC-8660DN and MFC-8670DN:	71
MFC-8860DN and MFC-8870DW:	72
Storing Speed-Dial numbers	73
MFC-8460N, MFC-8660DN and MFC-8670DN:	73
MFC-8860DN and MFC-8870DW:	73
Changing One-Touch and Speed-Dial numbers	74
Setting up Groups for broadcasting	75
Dialing access codes and credit card numbers	76
Pause	76
Tone or Pulse (For Canada only)	76
9 Remote fax options	77
Fax Forwarding	77
Paging	78
Fax Storage	78
PC Fax Receive	79
Changing Remote Fax Options	80
Turning off Remote Fax Options	80
Remote Retrieval	81
Setting a remote access code	81
Using your Remote Access Code	81
Retrieving fax messages	82
Changing the Fax Forwarding number	82
Remote fax commands	83
10 Printing reports	84
Fax reports	84
Transmission verification report	84
Fax journal	84
Reports	85
How to print a report	85
11 Polling	86
Polling receive	86
Sequential polling	86
Polled transmit	87
Setup for polled transmit	87
Section III: Copy	89
12 Making copies	90
How to copy	90
Entering copy mode	90
Making a single copy	90
Making multiple copies	90
Stop copying	90
Copy options	91
Changing copy quality	91
Changing text copy resolution	92
Enlarging or reducing the image copied	92
Making N in 1 copies or a poster (page layout)	93
Important	93
If you are copying from the ADF:	93
If you are copying from the scanner glass:	94
Duplex (2-sided) copying (MFC-8670DN, MFC-8860DN and MFC-8870DW only)	95
Duplex Copy	95
Advanced Duplex Copy	96
Sorting copies using the ADF	97
Adjusting contrast	97
Contrast	97
Tray Select	98
Out of Memory message	98
Section IV: Software	99
13 Software and Network features	100
Section V: Appendixes	101
A Safety and Legal	102
Choosing a location	102
To use the machine safely	103
Important Information	106
Standard telephone and FCC Notices	106
Important	108
Important-about the interface cable	108
Industry Canada Compliance Statement (Canada only)	109
Disconnect device	109
LAN connection	109
Laser safety	109
FDA regulations	110
Important safety instructions	111
Trademarks	112
B Options	113
Options	113
Optional Paper Tray (LT-5300)	114
Memory Board	114
DIMM types	114
Installing extra memory	115
C Troubleshooting and routine maintenance	116
Troubleshooting	116
If you are having difficulty with your machine	116
Improving the print quality	124
Setting Dial Tone Detection	129
Phone line interference	129
Error messages	130
Checking if the machine has faxes in its memory	134
Sending faxes to another fax machine	134
Sending faxes to your PC	134
Document jams	135
Document is jammed in the top of the ADF unit	135
Document is jammed under the document cover	135
Document is jammed at the output tray	136
Document is jammed in the duplex slot (MFC-8670DN, MFC-8860DN and MFC-8870DW only)	136
Paper jams	136
Paper is jammed inside the machine	136
Paper is jammed at the back of the machine	138
Paper is jammed in the duplex tray (MFC-8660DN, MFC-8670DN, MFC-8860DN and MFC-8870DW only)	139
Paper is jammed inside the drum unit and toner cartridge assembly	139
Routine maintenance	140
Cleaning the outside of the machine	140
Clean the outside of the machine as follows:	141
Cleaning the scanner glass	142
Cleaning the laser scanner window	142
Cleaning the corona wire	144
Cleaning the drum unit	145
Replacing the toner cartridge (TN-550/TN-580)	146
Replacing the toner cartridge	146
Replacing the drum unit (DR-520)	149
Replacing periodic maintenance parts	151
Packing and shipping the machine	151
Machine Information	152
Checking the serial number	152
Checking the page counters	152
Checking the remaining life of parts	153
D Menu and Features	154
On-screen programming	154
Menu table	154
Memory storage	154
Menu keys	154
Menu Table	156
Entering Text	171
E Specifications	173
General	173
Print media	174
Fax	175
Copy	176
Scan	177
Print	178
Interfaces	178
Computer requirements	179
Consumable items	180
Ethernet wired network	181
Ethernet wireless network (MFC-8870DW only) E	182
Authentication and encryption for wireless users only	183
Authentication method	183
Encryption methods	183
Network key	184
Wi-Fi Alliance certification	184
F Glossary	185
Index	189

Match case Limit results 1 per page

Glossary

173

One-Touch

Keys on the machine’s control panel

where you can store numbers for easy

dialing. You can store a second number

on each key if you press

Shift

and the

One-Touch Key together.

Out of Paper Reception

Receives faxes into the machine’s

memory when the machine is out of paper.

Overseas Mode

Makes temporary changes to the fax

tones to accommodate noise and static on

overseas phone lines.

Paging

This feature enables your machine to call

your pager when a fax is received into its

memory. The machine will also page for

voice messages.

Pause

Allows you to place a 3.5 second delay in

the dialing sequence stored on One-

Touch keys and Speed-Dial numbers.

Press

Redial/Pause

as many times as

needed for longer pauses.

Polling

The process of a fax machine calling

another fax machine to retrieve waiting fax

messages.

Pulse

A form of rotary dialing on a telephone

line.

Quick Dial List

A listing of names and numbers stored in

One-Touch and Speed-Dial memory, in

numerical order.

Real Time Transmission

When memory is full, you can send faxes

in real time.

Remaining jobs

You can check which jobs are waiting in

memory and cancel jobs individually.

Remote Access Code

Your own four-digit code (– – –

) that

allows you to call and access your

machine from a remote location.

Remote Retrieval Access

The ability to access your machine

remotely from a touch tone phone.

Resolution

The number of vertical and horizontal lines

per inch.

Ring Delay

The number of rings before the machine

answers in

Fax Only

Fax/Tel

mode.

Ring Volume

Volume setting for the machine’s ring.

Scanning

The process of sending an electronic

image of a paper document into your

computer.

An electronic, alphabetical listing of stored

One-Touch, Speed-Dial and Group

numbers.

Speed-Dial

A pre-programmed number for easy

dialing. You must hold down

Shift

as you

press

Search/Speed Dial

, then enter the

three-digit Speed-Dial location and press

Start

to begin the dialing process.

Station ID

The stored information that appears on

the top of faxed pages. It includes the

sender’s name and fax number.

TAD (telephone answering device)

You can connect an external device or

answering machine to the EXT. jack of

your machine.

Telephone Answer Code (Fax/Tel mode

only)

When the machine answers a voice call, it

pseudo/double-rings. You can pick up at

an extension phone by pressing this code

5 1