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Backing up your information, Edit > Paste

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Backup and recovery Backing up your information Recovery after a system failure is as complete as your most current backup. You should create your initial backup immediately after software setup. As you add new software and data files, you should continue to back up your system on a regular basis to maintain a reasonably current backup. You can back up your information to an optional external hard drive, a network drive, or discs. Note the following when backing up: ■ Store personal files in the Documents folder, and back it up regularly. ■ Back up templates that are stored in their associated programs. ■ Save customized settings that appear in a window, toolbar, or menu bar by taking a screen shot of your settings. The screen shot can be a time-saver if you have to reset your preferences. To create a screen shot: a. Display the screen you want to save. b. Copy the screen image: To copy only the active window, press alt+fn+prt sc. To copy the entire screen, press fn+prt sc. c. Open a word-processing document, and then select Edit > Paste. The screen image is added to the document. d. Save the document. ■ When backing up to discs, use any of the following types of discs (purchased separately): CD-R, CD-RW, DVD+R, DVD+R DL, DVD-R, DVD-R DL, or DVD-RW. The discs you use will depend on the type of optical drive installed in your computer. ✎ DVDs and DVDs with double-layer (DL) support store more information than CDs, so using them for backup reduces the number of recovery discs required. ■ When backing up to discs, number each disc before inserting it into the optical drive of the computer. To create a backup using Backup and Restore Center, follow these steps: ✎ Be sure that the computer is connected to AC power before you start the backup process. The backup process may take over an hour, depending on file size and the speed of the computer. 1. Select Start > All Programs > Maintenance > Backup and Restore Center. 2. Follow the on-screen instructions to back up your entire computer (select models only) or your files. ✎ Windows includes the User Account Control feature to improve the security of your computer. You may be prompted for your permission or password for tasks such as installing software, running utilities, or changing Windows settings. Refer to Help and Support for more information. 8-2 Maintenance and Service Guide

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8–2
Maintenance and Service Guide
Backup and recovery
Backing up your information
Recovery after a system failure is as complete as your most current backup. You should create your initial backup
immediately after software setup. As you add new software and data files, you should continue to back up your
system on a regular basis to maintain a reasonably current backup.
You can back up your information to an optional external hard drive, a network drive, or discs.
Note the following when backing up:
■
Store personal files in the Documents folder, and back it up regularly.
■
Back up templates that are stored in their associated programs.
■
Save customized settings that appear in a window, toolbar, or menu bar by taking a screen shot of your settings.
The screen shot can be a time-saver if you have to reset your preferences.
To create a screen shot:
a.
Display the screen you want to save.
b.
Copy the screen image:
To copy only the active window, press
alt+fn+prt sc
.
To copy the entire screen, press
fn+prt sc
.
c.
Open a word-processing document, and then select
Edit > Paste
.
The screen image is added to the document.
d.
Save the document.
■
When backing up to discs, use any of the following types of discs (purchased separately): CD-R, CD-RW,
DVD+R, DVD+R DL, DVD-R, DVD-R DL, or DVD-RW. The discs you use will depend on the type of optical
drive installed in your computer.
✎
DVDs and DVDs with double-layer (DL) support store more information than CDs, so using them for
backup reduces the number of recovery discs required.
■
When backing up to discs, number each disc before inserting it into the optical drive of the computer.
To create a backup using Backup and Restore Center, follow these steps:
✎
Be sure that the computer is connected to AC power before you start the backup process.
The backup process may take over an hour, depending on file size and the speed of the computer.
1. Select
Start > All Programs > Maintenance > Backup and Restore Center
.
2.
Follow the on-screen instructions to back up your entire computer (select models only) or your files.
✎
Windows includes the User Account Control feature to improve the security of your computer. You may be
prompted for your permission or password for tasks such as installing software, running utilities, or changing
Windows settings. Refer to Help and Support for more information.