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Lexmark X852E User's Reference - Page 17

Scanning to PC, Create a scan profile, Use ScanBack utility

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3 Scanning to PC Create a scan profile A scan profile includes all the necessary information about your originals and presets the MFP control panel to those settings. Lexmark™ ScanBack™ Utility is an easy way to create Scan to PC profiles. You can also browse to the IP address of the MFP to create Scan to PC or Scan to e-mail profiles. Use ScanBack utility The ScanBack Utility is shipped on the MFP CD. Step 1: Set up your Scan to PC profile 1 Launch the ScanBack Utility. If you installed the software using the default directories, click Start, Programs, Lexmark, MFP, and then ScanBack Utility. 2 Select the MFP you want to use. If none are listed, see your systems person to obtain a list, or click the Setup button to manually search for an IP address or hostname. You must select at least one MFP to continue creating a profile. 3 Follow the instructions on the screens to define the type of document being scanned and what kind of output you want to create. Available settings are determined by the capabilities of the MFP you select. 4 Make sure to check: • Show MFP Instructions -- if you want to view or print the final directions • Create Shortcut -- if you want to save this group of settings to use again 5 Click Finish. A dialog box displays your scan profile information and the status of the received images. Step 2: Scan your original documents 1 Locate the MFP you specified in the scan profile. 2 Load all pages in the automatic document feeder of the scanner. Place the pages according to the drawing on the scanner. Scanning to PC 12

Section	Page
Contents	3
Making copies	6
Quick copies	6
Examples of typical jobs	6
Job 1: single page	6
Job 2: mixed content	7
Job 3: use 2-up to save paper	7
Job 4: duplex copies	7
Job 5: enlarge copies	8
Job 6: document with color	8
Adjust copy quality	9
Change the brightness	9
Set the copy size	9
Reduce or enlarge	9
Select the content	10
Set the duplex option	11
Set Collation/Finishing features	11
Save paper when you print	11
Select your copy media	12
Sending faxes	13
Entering a fax recipient number	13
Using fax destination shortcuts	13
Select a Scan to Fax destination	14
Cancel an outgoing fax	14
Examples of typical fax jobs	14
Job 1: one page	14
Job 2: multiple pages	15
Job 3: mixed content (text and graphics)	15
Job 4: photo (400 x 400 dpi)	15
Job 5: colored original (credit card receipt)	15
Scanning to PC	17
Create a scan profile	17
Use ScanBack utility	17
Use the MarkNet Web pages	18
Custom Scan to PC settings	19
Scanning to e-mail	21
Create a scan to e-mail profile	21
Step 1: Set up your scan profile	21
Step 2: Scan your original documents	21
Scan to permanent e-mail destinations	22
Scanning to FTP	23
Scan to an FTP destination	23
Using the MFP control panel	24
Button and menu key	24
Function modes	27
Customizing your MFP configuration	28
Customize copy settings	28
Restore factory default settings	28
Manually set basic fax information	29
Create permanent fax destinations	30
Change fax send and receive settings	30
Adjust analog send fax options	31
Adjust analog receive fax options	32
Adjust analog fax log options	32
Adjust fax server options	34
Scan to E-mail General Setup	34
Create permanent e-mail destinations	35
Create FTP destinations	36
Create an external destinations file	37
Specify the external file	38
Disable scan functions	38
Configure Job Accounting	39
Track MFP usage	39
Create accounts	39
Protect the Job Account list	40
Select a tracking mode	40
List of tracking modes	41
Use Validation mode to limit usage	42
Job Accounting status messages	42
Solving copy problems	43
Common problems and solutions	43
Copy status messages	44
Copy error messages	44
Solving fax problems	46
Common fax questions	46
Solve problems sending faxes	46
Solve problems receiving faxes	47
Send fax status	48
Receive fax status	48
Send fax errors	49
Receive fax errors	49
Work with destination lists	49
View the destination lists	49
Print the destination lists	50
Print the shortcut list	50
Solving network scan problems	51
Common problems and solutions	51
Scan to e-mail status	51
Scan to FTP status	52
Job Accounting status	53
Scan to e-mail errors	53
Scan to FTP errors	55
Work with destination lists	55
View the destination lists	55
Print the destination lists	56
Print the shortcut list	56
Solving scanning problems	57
Preventing paper jams	57
Solve scanner problems	58

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Scanning to PC

Create a scan profile

A scan profile includes all the necessary information about your originals and presets the MFP

control panel to those settings. Lexmark™ ScanBack™ Utility is an easy way to create Scan to PC

profiles. You can also browse to the IP address of the MFP to create Scan to PC or Scan to e-mail

profiles.

Use ScanBack utility

The ScanBack Utility is shipped on the MFP CD.

Step 1: Set up your Scan to PC profile

Launch the ScanBack Utility. If you installed the software using the default directories, click

Start, Programs, Lexmark, MFP, and then ScanBack Utility.

Select the MFP you want to use. If none are listed, see your systems person to obtain a list,

or click the Setup button to manually search for an IP address or hostname. You must select

at least one MFP to continue creating a profile.

Follow the instructions on the screens to define the type of document being scanned and

what kind of output you want to create. Available settings are determined by the capabilities

of the MFP you select.

Make sure to check:

•

Show MFP Instructions -- if you want to view or print the final directions

•

Create Shortcut -- if you want to save this group of settings to use again

Click

Finish

. A dialog box displays your scan profile information and the status of the

received images.

Step 2: Scan your original documents

Locate the MFP you specified in the scan profile.

Load all pages in the automatic document feeder of the scanner. Place the pages according

to the drawing on the scanner.