Xerox 4250 User Guide

Xerox 4250 - WorkCentre - Copier Manual

Get Xerox 4250 - WorkCentre - Copier PDF manuals and user guides
UPC - 095205751413
View all Xerox 4250 manuals
Add to My Manuals
Save this manual to your list of manuals

Xerox 4250 manual content summary:

  • Xerox 4250 | User Guide - Page 1
    Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 2
    including without limitations, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks etc. Xerox®, and all Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product names and trademarks of other companies
  • Xerox 4250 | User Guide - Page 3
  • Xerox 4250 | User Guide - Page 4
  • Xerox 4250 | User Guide - Page 5
    Scanning ...87 Scan Procedure 88 Network Scanning Resources 93 Network Scanning 94 Advanced Settings 98 Layout Adjustment 100 Filing Options 102 E-mail ...105 E-mail Procedure 106 E-mail 113 Advanced Settings 116 Layout Adjustment 118 E-mail Options 119 Xerox WorkCentre 4250/4260 User
  • Xerox 4250 | User Guide - Page 6
    Default Settings 179 Software 181 CRU Replacement Defaults 182 Accounting 184 Security Settings 187 Machine Tests 189 Customer Support and Supplies Numbers 192 Optional Services 193 Maintenance ...195 Consumables 196 Cleaning the Machine 200 ii Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 7
    Table of Contents Specifications ...203 Machine Specifications 204 Electrical Specifications 207 Feature Specifications 208 Troubleshooting ...211 Fault Clearance 212 Error and Fault Codes 216 Index ...219 Xerox WorkCentre 4250/4260 User Guide iii
  • Xerox 4250 | User Guide - Page 8
    Table of Contents iv Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 9
    1 Welcome Thank you for choosing a Xerox WorkCentre 4250/4260 series machine. These products have been designed for ease of use. To use your machine to its fullest potential, take some time to read this User Guide. The User Guide provides you with an overview of the features and options available on
  • Xerox 4250 | User Guide - Page 10
    copying and printing are supported. Additional Paper Trays, Stand, Finisher, High Capacity Feeder, Memory Upgrade and Fax capability are available as options. Xerox WorkCentre 4250X This model has digital copying, printing, faxing, e-mailing and scanning. The device supports scanning to and printing
  • Xerox 4250 | User Guide - Page 11
    1 Welcome Paper Trays, Stand, Finisher, High Capacity Feeder, Memory Upgrade and Fax capability are available as options. Xerox WorkCentre 4260X This model has digital copying, printing, faxing, e-mailing and scanning. The device supports scanning to and printing from a USB thumb drive and has the
  • Xerox 4250 | User Guide - Page 12
    Document is the same as original. • Xerox WorkCentre 4250/4250S/4250X/4250XF/4260S/4260X/4260XF is the same as the machine / device. The following table offers further information about the conventions used within this Guide. Convention Description Example Italic TypeFace Used to denote screen
  • Xerox 4250 | User Guide - Page 13
    Related Information Sources Information on this family of products can be found in: 1. This User Guide 2. The Quick Use Guide 3. The System Administration CD 4. The Xerox website http://www.xerox.com 1 Welcome Xerox WorkCentre 4250/4260 User Guide 5
  • Xerox 4250 | User Guide - Page 14
    Xerox Welcome Center or local representative telephone number is provided when the machine is installed. For convenience and future reference, please record the telephone number in the space below: Xerox Welcome Center or local representative telephone number 6 Xerox WorkCentre 4250/4260 User
  • Xerox 4250 | User Guide - Page 15
    in the customer documentation. WARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or flammable when used on electromechanical equipment. 3. Use supplies and cleaning materials only as directed in the Operator section of this manual. Xerox WorkCentre 4250/4260 User Guide 7
  • Xerox 4250 | User Guide - Page 16
    the equipment to a power outlet that lacks a ground connection terminal. • Never attempt any maintenance function that is not specifically described in this documentation. • Never obstruct ventilation openings. They are provided to prevent overheating. 8 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 17
    that your electrical supply meets the requirements, please consult a licensed electrician for advice. WARNING: This equipment must be connected to a protective earth circuit. This equipment is supplied with a plug that has a protective earth pin. This plug Xerox WorkCentre 4250/4260 User Guide 9
  • Xerox 4250 | User Guide - Page 18
    is certified by the following Agency using the Safety Standards listed. Agency: TUV Rheinland Standard: IEC60950-1, 2001 USA/CANADA: This XEROX product is certified by the following Agency using the Safety Standards listed. Agency: UNDERWRITERS LABORATORIES Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 19
    instructions given on the package or container. • Keep all consumables away from the reach of children. • Never throw Toner Cartridges or toner containers into an open flame. • Cartridges: When handling cartridges, for example ink, fuser -1 Edition 1 (2001) Xerox WorkCentre 4250/4260 User Guide 11
  • Xerox 4250 | User Guide - Page 20
    instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interferences at their own expense. 12 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 21
    Xerox Corporation may void the user's authority to operate this equipment. WARNING: Shielded cables must be used with this equipment to maintain compliance with FCC regulations. US Regulatory Information for the Fax Kit option (WorkCentre 4250, 4250S, 4250X, 4250XF, 4260S, 4260X, 4260XF only) Model
  • Xerox 4250 | User Guide - Page 22
    or contained within the user guide. If the equipment is causing harm to the telephone network, the Telephone Company may request that you disconnect the equipment until the problem is resolved. Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency
  • Xerox 4250 | User Guide - Page 23
    the Fax Kit option (WorkCentre 4250, 4250S, 4250X, 4250XF, 4260S, 4260X, 4260XF only) Radio Equipment & Telecommunications Terminal Equipment Directive This Xerox product has been self-certified by Xerox for pan-European single terminal connection to the analogue public switched telephone network
  • Xerox 4250 | User Guide - Page 24
    set to use DTMF signaling. DTMF signaling provides reliable and faster call setup. Modification, connection to external control software or to external control apparatus not authorized by Xerox, will invalidate its certification. Illegal Copying times corporation. Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 25
    military service Registrant's driver's licenses, and automobile Certificates of Title. This list is not all-inclusive. In case of doubt, consult your attorney. Cyprus Czech Republic Estonia Hungary Italy Latvia Lithuania Malta Poland Slovakia Slovenia Spain Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 26
    is preset at the factory. Your machine will be delivered with the timer for switching to Power Save Mode from the last copy/print out, set at 45 minutes. A more detailed description of this feature can be found in the Machine Setup Section of this guide. 18 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 27
    symbol This wheeled bin symbol may be used in combination with a chemical symbol. This establishes compliance with the requirements set out by the Directive. Hg Removal Batteries should only be replaced by a MANUFACTURER approved service facility. Xerox WorkCentre 4250/4260 User Guide 19
  • Xerox 4250 | User Guide - Page 28
    customer help lines: USA: 1-800 828-6571 Canada: 1-800 828-6571 Europe: +44 1707 353 434 Product Safety information for US www.xerox.com/about-xerox/environment/enus.html Product Safety information for EU www.xerox.com/about-xerox/environment/eneu.html 20 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 29
    2 Getting Started Before you use your machine, take some time to familiarize yourself with the various features and options. Xerox WorkCentre 4250/4260 User Guide 21
  • Xerox 4250 | User Guide - Page 30
    Panel Bypass Tray USB Port Finisher Paper Tray 1 Paper Tray 2 High Capacity Feeder (tray 3) Document Glass, User Interface and Control Panel Document Registration Point Document Glass / Platen User Interface (UI) Touch Screen Numeric Keypad Control Panel 22 Xerox WorkCentre 4250/4260 User
  • Xerox 4250 | User Guide - Page 31
    2 Getting Started Models and Components WorkCentre 4250 Digital Copying Standard Direct/Network Printing Scan E-mail Fax Optional Paper Tray 1 & Bypass Standard Paper Tray 2 Optional High Capacity Feeder Optional Stand *(see Note) Optional WorkCentre 4250S/ 4260S Standard Standard
  • Xerox 4250 | User Guide - Page 32
    . Changes text displayed on the screen to an alternative language. Log In/Out Numeric Keypad Cancel Entry Accesses Tools, used to adjust the defaults of the machine. Use to enter numeric characters. Press to cancel the entry made on the numeric keypad. 24 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 33
    screen. The Power button allows a user to instantly go into Energy Saver (sleep) or Power Down from the options popup. If the machine is powered down in this way it should be powered back up by pressing the power button again. Press to reset to normal copy and scan defaults. Press to insert a local
  • Xerox 4250 | User Guide - Page 34
    . 4. Close the paper tray. 5. Follow the instructions on the Touch Screen to confirm the stock size, type and color. NOTE: For more information on loading paper, please refer to Loading the Paper Trays in the Paper and other Media chapter on page 155. 26 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 35
    and remove the locking pins on both side guides. 3. Position the side guides by sliding. Align the arrow to the required paper size. 4. Replace the locking pins in the appropriate paper size hole, turn the locking pins so the arrows are facing each other. Xerox WorkCentre 4250/4260 User Guide 27
  • Xerox 4250 | User Guide - Page 36
    Line. 7. Close the paper tray. 8. Follow the instructions on the Touch Screen to confirm the stock size, type and color. NOTE: For more information on loading paper, please refer to Loading the Paper Trays in the Paper and other Media chapter on page 155. 28 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 37
    Off, select the Log In/Out button on the touch screen. Contact your System Administrator for more information. For information about accounting features, such as Network Accounting, refer to Accounting on page 184. Xerox WorkCentre 4250/4260 User Guide 29
  • Xerox 4250 | User Guide - Page 38
    • Faults • Service Information Press the Machine Information button to the left of the User Interface. Machine Information support details. Use these when contacting Xerox support. Network Shows the IP address, host name and fax numbers. Information 30 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 39
    main controller, image output terminal, user interface and tray firmware. Usage Counters Usage counters display images as well as physical pages. The number of images made by each machine feature are displayed: • Copy • Print • Fax • E-mail • Network Scanning Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 40
    Getting Started Information Pages Allows the user to print the following reports: Report Description Call For Assistance Help List Error Messages Displays the error and fault log for the machine. Displays a list of control panel buttons, factory defaults and available options. Displays machine
  • Xerox 4250 | User Guide - Page 41
    the fault description and instructions on how to resolve the fault. Active Messages Displays the list of active error messages. Event Log Displays all fault messages and when they occurred. The fault messages can be ordered by time or by error code. Xerox WorkCentre 4250/4260 User Guide 33
  • Xerox 4250 | User Guide - Page 42
    Bias Transfer Roll Displays the number of images made with the current BTR. (BTR) Press the Services button to the left of the User Interface to return to the Services default screen. Tools Allows access to the Tools menu to configure the device settings. 34 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 43
    and feature defaults. Connectivity and Network setup and software upgrade tools. Network Setup Accounting Xerox Standard Accounting, Network Accounting and foreign interface device setup. Security Settings Includes authentication and image overwrite setup. Xerox WorkCentre 4250/4260 User Guide 35
  • Xerox 4250 | User Guide - Page 44
    . 3) Visit our Customer Web Site at www.xerox.com or contact the Xerox Welcome and Support Centre quoting the machine serial number. Press the Machine Status button on the control panel. NOTE: The serial number can also be found at the rear of the machine. 36 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 45
    3 Copy This chapter contains information on the copy screen and the copy features available. Xerox WorkCentre 4250/4260 User Guide 37
  • Xerox 4250 | User Guide - Page 46
    Specifications. 3. Place the stack in between the guides aligning the left edge with the document feeder tray, and position the guides to just touch the edge of the documents. 4. When Paper Supply is set to Auto, the machine automatically selects an appropriate tray. 38 Xerox WorkCentre 4250/4260
  • Xerox 4250 | User Guide - Page 47
    the Services Home button and select Copy from the displayed items. Various copy features can be selected for your copy job. The most common features are displayed on the Copy screen. 1. Press the Services Home button on the control panel. Services Home button Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 48
    - page 50 Output Format - page 54 3 Enter the Quantity The maximum copy quantity is 999. Use the numeric keypad on the control panel to enter the number of copies required. The number entered is displayed in the upper right-hand corner of the screen. 40 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 49
    is displayed in the upper right-hand corner of the screen. 5 Job Status Screen 1. Press the Job Status button on the control panel to display the Job Status screen. The default Job Status screen displays all active jobs, including the queued copy job. Xerox WorkCentre 4250/4260 User Guide 41
  • Xerox 4250 | User Guide - Page 50
    job to view the Progress of Your Job screen. The Progress of Your Job screen displays the number of originals scanned and the number of images completed so far. • The Delete button allows the user to delete the selected job from the active job queue. 42 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 51
    control panel to cancel the current copy job. 2) To cancel a queued job press the Job Status button on the control panel to display the Incomplete Printing Jobs screen. 3) Select the appropriate job from the queue to view the Progress of your Job screen. Xerox WorkCentre 4250/4260 User Guide 43
  • Xerox 4250 | User Guide - Page 52
    3 Copy 4) Select Delete from the Job Commands list. 5) Select Confirm to delete the job or Cancel to return to previous screen. 44 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 53
    reduce/enlarge percentages have been provided as preset options. These preset options can be customized by your System or Machine Administrator to meet individual needs. Xerox WorkCentre 4250/4260 User Guide 45
  • Xerox 4250 | User Guide - Page 54
    Tray 2. Tray 3 (High Capacity Feeder, Optional): Use this option to select the paper loaded in the High Capacity Feeder. For more information, refer to Media Specifications in the Paper and other Media chapter on page 161. 46 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 55
    3,3,3). 1 Staple Portrait: Select the appropriate button to insert a single staple into the top left corner of a portrait document. 1 Staple Landscape: Select the appropriate button to insert a single staple into the top left corner of a landscape document. Xerox WorkCentre 4250/4260 User Guide 47
  • Xerox 4250 | User Guide - Page 56
    art. Photo Photo and Text Use for continuous tone photographs or printed halftone originals. Use for high quality lithographic images or continuous tone photos with text and/or graphics. Lighten / Darken Adjusts the lightness or darkness of the output. 48 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 57
    3 Copy Background Suppression Use to automatically reduce or eliminate the dark background resulting from copying colored paper or newspaper originals. Xerox WorkCentre 4250/4260 User Guide 49
  • Xerox 4250 | User Guide - Page 58
    features used for adjusting the layout of the copy output. Original Size Select this feature to specify how the device determines the size of the original the document feeder. NOTE: Auto Detect is only available when there are originals detected on DADF. 50 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 59
    cover. Off: Use to deactivate the feature. Both Pages: Use to scan and copy both pages of a bound document. Left Page Only: Use to scan and copy the left page of a bound document. Right Page Only: Use to scan and copy the right page of a bound document. Xerox WorkCentre 4250/4260 User Guide 51
  • Xerox 4250 | User Guide - Page 60
    to adjust the amount of shift. The image can be shifted between 0 and 0.80", in 0.1" increments. Edge Erase Use this feature to "refresh" the quality of an original that has become torn or frayed at the edges, or that has hole punch, staple or other marks. 52 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 61
    Edges (maximum): Erases equal amounts on all edges of the copies (maximum 0.24"). Small Original Erase: Use to erase 0.25" (6 mm) from the edge of the document. Hole Punch Erase: Use to erase hole punch marks from the left and right edge of the document. Xerox WorkCentre 4250/4260 User Guide 53
  • Xerox 4250 | User Guide - Page 62
    correct sequence. The machine will also reduce and correctly position each image to fit on the selected paper. NOTE: Feed the originals from the document feeder, and ensure that the Original Size settings on the Image Adjustment tab is set to Auto-detect. 54 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 63
    to add a back cover to the copies. NOTE: Some media types cannot be used as covers. Transparency Separators Use this feature to add either a blank or printed divider between each transparency within a set. Always load transparencies in the Bypass Tray. Xerox WorkCentre 4250/4260 User Guide 55
  • Xerox 4250 | User Guide - Page 64
    tray from which the machine needs to use the separator stock. Page Layout This feature is used to copy two or more documents, in a reduced size, onto one sheet of paper. It is ideal for creating handouts, storyboards or documents used for archival purposes. 56 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 65
    settings. Off: The feature is switched off. Copy & Store: Use this option to copy the original documents and store in the device memory for retrieval later. Store Only: Store the originals in the device memory for retrieval later. No hard copy output is produced. Xerox WorkCentre 4250/4260 User
  • Xerox 4250 | User Guide - Page 66
    corner of the ID card into the back left-hand corner of the document glass. 5. Press Start to copy side 1. 6. Turn the ID card over to scan the second side. 7. Press Start to copy side 2. Both sides of the ID card print on the same side of the output copy. 58 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 67
    is gained using the Services Home button on the control panel and Fax to display the Fax feature tabs. Feature Differences Embedded Fax offers more features than Server Fax. The table below identifies which features are present for each fax service. Xerox WorkCentre 4250/4260 User Guide 59
  • Xerox 4250 | User Guide - Page 68
    Off Yes Yes Suppression Auto Suppression Color Mode Black and White Yes Full Color Tab 3: Original Size Auto Detect Yes Yes Layout Adjustment Presets For more information see Custom Scan page 74 (Embedded Fax) or Area page 84 (Server Fax). 60 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 69
    Delay Send Off Yes Yes Specific Time Send Header Off Yes Text On Mailboxes Fax Sending Features Send to Remote Yes Mailbox Store to Mailbox Print Mailbox Documents Delete Mailbox Documents Priority Send Yes Fax Reports Select from the Yes list Xerox WorkCentre 4250/4260 User Guide 61
  • Xerox 4250 | User Guide - Page 70
    into the document feeder, ensure they are in good condition and remove all staples and paper clips. 2. Insert the documents neatly into the document feeder, face up. The first page should be on top with the headings towards the left of the machine. 62 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 71
    Fax screen. NOTE: The Fax screen is not the same for Embedded and Server Fax. Embedded Fax has more features than Server Fax. For example, as well as having the standard Keypad Dial and Group Dial, it also has Manual Dial, Speed Dial and Redial features. Xerox WorkCentre 4250/4260 User Guide 63
  • Xerox 4250 | User Guide - Page 72
    standard options for a fax job, e.g. dial options, resolution, sides scanned, etc. Use this tab to adjust the appearance of the fax output, e.g. image quality, color mode, etc. Use this tab to adjust the layout of the fax output, e.g. original size, etc. 64 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 73
    on page 85. 3 Color Faxing NOTE: Color Faxing is only available with Embedded Fax. Follow the steps below to send a color fax job. 1. For color faxing, select Color Mode on the Image Quality tab. 2. Select Full Color, then Save to confirm the settings. Xerox WorkCentre 4250/4260 User Guide 65
  • Xerox 4250 | User Guide - Page 74
    machine scans the originals, dials the entered number and attempts to connect with the remote fax machine. Once connected, the local machine sends the fax job. To print a confirmation or error report, refer to Fax Report in the Setups chapter on page 174. 66 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 75
    before using the machine. To get an account, or for more information, contact the System Administrator. Documents can be faxed from your PC using the print drivers supplied. The print driver must be loaded on each PC which uses the machine for faxing. Xerox WorkCentre 4250/4260 User Guide 67
  • Xerox 4250 | User Guide - Page 76
    your fax. Embedded Fax This section provides more detail on the Embedded Fax features. • Fax on page 69. • Image Quality on page 73. • Layout Adjustment on page 74. • Fax Options on page 75. NOTE: For Server Fax information refer to Server Fax on page 80. 68 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 77
    using the keypad to enter fax numbers after using alternative methods. Manual Dial Allows you to get the dial tone before entering the fax number. Used when sharing a fax and phone line. Manual Receive Allows you to receive a fax if a handset is attached. Xerox WorkCentre 4250/4260 User Guide 69
  • Xerox 4250 | User Guide - Page 78
    tone, you cannot switch back to the original mode during the fax procedure. To select the required character: 1. Enter the fax number via the hard keypad to the right of the touch screen. 2. If required, select a Dialing Character from the touch screen. 70 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 79
    new Group Address Setup Book entry, or to edit an existing one: 1. Select Groups from the drop-down menu. 2. From the Group Address Book Setup screen, enter an Address Book number or select one from the Address Book list. 3. Select the Edit Details button. Xerox WorkCentre 4250/4260 User Guide 71
  • Xerox 4250 | User Guide - Page 80
    save your entries and return to the Setup screen. 2-Sided Scanning This is used to specify whether the fax at the receiving fax terminal. A higher resolution produces better quality for photos. However, a lower resolution reduces communication time. 72 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 81
    copying colored paper or newspaper originals. Color Mode Use to transmit the fax in mono or color. Option Description Black & White Transmits a Black & White image. Full Color Transmits a Color image. Select the Save button to confirm Color Mode selection. Xerox WorkCentre 4250/4260 User
  • Xerox 4250 | User Guide - Page 82
    device must support color faxing for incoming jobs to receive fax jobs copy a document containing mixed size originals. The originals must be the same width, for example 8.5 x 11" and 8.5 x 14". Load documents in the document feeder when using this feature. 74 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 83
    will not be deleted after a successful poll. Print All To print documents stored for polling. Delete All All documents stored for polling will be deleted. NOTE: the Print and Delete options are only available when the Store for Polling feature is set to On. Xerox WorkCentre 4250/4260 User Guide 75
  • Xerox 4250 | User Guide - Page 84
    Send enables you to specify the time of a fax transmission or poll. This option can be used to delay transmission of a fax job for a minimum period of 15 minutes and a maximum period of 23hrs 59mins, by specifying the time at which the fax is to be sent. 76 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 85
    ). 2. Enter Mailbox passcode (4 digit code). 3. Press Start. Print Mailbox Documents Allows you to print a hard copy of the documents stored in a mailbox. 1. Enter Mailbox number (max 20 digits). 2. Enter Mailbox passcode (4 digit code). 3. Press Start. Xerox WorkCentre 4250/4260 User Guide 77
  • Xerox 4250 | User Guide - Page 86
    . Fax Sending Features Allows jobs to be prioritized and reports to be printed. Priority Send Allows you to prioritize your job and send it before all the other fax jobs in the memory. Fax Reports Allows you to print fax reports from the pre-set list. 78 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 87
    mail recipient. You can choose to forward the following: • Transmitted Faxes • Received Faxes • All Faxes When forwarding to an e-mail recipient, you can select one of these output formats: • Portable Document Format - PDF • Tagged Image File Format - TIFF Xerox WorkCentre 4250/4260 User Guide 79
  • Xerox 4250 | User Guide - Page 88
    can be entered using the keypad or an attached telephone handset or selected from the Fax Directory. The Fax Directory is a listing of Individual numbers which have been previously set up and stored. NOTE: There are no transmission preferences per user. 80 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 89
    characters used for entering fax numbers. They are entered as part of the telephone number. Character Description Pause [,] Private Data Delimiter [/] Gives the machine time to switch from an . The entered numbers will be shown in the Recipients list. Xerox WorkCentre 4250/4260 User Guide 81
  • Xerox 4250 | User Guide - Page 90
    being scanned. The options available are: Option Description Text Photo and Text Photo Use for originals containing text or line art. Use for high quality lithographic images or continuous tone photos with text. Use for continuous tone photographs. 82 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 91
    appearance and style of your faxed document. Lighten / Darken Adjusts the lightness or darkness of the output. Background Suppression Use to automatically reduce or eliminate the dark background resulting from copying colored paper or newspaper originals. Xerox WorkCentre 4250/4260 User Guide 83
  • Xerox 4250 | User Guide - Page 92
    Fax scanning region when scanning from the document glass. There are several standard size dimensions that correspond to common document sizes and orientations. Custom Size Use this option to manually adjust the scanning dimensions using the scroll buttons. 84 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 93
    option can be used to delay transmission of a fax job for a maximum period of 23hrs 59mins, by specifying the time at which the fax is to be sent. Select Off to send the fax immediately. Select Specific Time to enter the time you wish the fax to be sent. Xerox WorkCentre 4250/4260 User Guide 85
  • Xerox 4250 | User Guide - Page 94
    4 Fax 86 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 95
    and 4250XF/4260XF. Network Scanning enables the creation of an electronic image file. If Network Scanning has been enabled, an electronic file can be created from a hard copy original. The electronic file can be filed, faxed, or distributed through e-mail. Xerox WorkCentre 4250/4260 User Guide 87
  • Xerox 4250 | User Guide - Page 96
    up. The first page should be on top with the headings towards the left of the machine. 3. Place the stack in the middle of the guides aligning the left edge with the document feeder tray, and position the guides to just touch the edge of the documents. 88 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 97
    the top left of the document glass. 3. Lower the document feeder. 1 Select Network Scanning Press the Services Home button and select Network Scanning from the displayed items. 1. Press the Services Home button on the control panel. Services Home button Xerox WorkCentre 4250/4260 User Guide 89
  • Xerox 4250 | User Guide - Page 98
    the template settings, perform the following: 1. Press the Clear All button once on the control panel to cancel any previous selections. The control panel returns to the default Entry screen. 2. Select one of the following tabs for the feature required. Feature Description Network Scanning Use
  • Xerox 4250 | User Guide - Page 99
    all incomplete jobs, including the queued network scan job. If there are no incomplete jobs in progress, the message "No Active Jobs" is displayed. For more information on the Job Status screen, refer to Job Status Screen in the Copy chapter on page 41. Xerox WorkCentre 4250/4260 User Guide 91
  • Xerox 4250 | User Guide - Page 100
    job press the Job Status button on the control panel to display the Active Jobs screen. 3. Select the appropriate job from the queue. 4. Select Delete from the Job Commands list. 5. Select Confirm to delete the job or Cancel to return to previous screen. 92 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 101
    based scanning and routing software that supports multiple Xerox multifunction devices. Convert paper documents into electronic format and send to multiple destinations - e-mail, document repositories, network folders, even remote printers - with a single scan. Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 102
    template can also be created using FreeFlow™ SMARTsend™ Software. The word 'default' will be displayed in lower case. • Local templates - these are templates stored locally on the device and created using CentreWare Internet Services, WIA or TWAIN drivers. 94 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 103
    . Up to 5 repositories (1 default, 1 dedicated to the server fax and 3 additional) can be defined. Output Color Use this option to scan Mono, Grayscale or Full Color originals. Option Description Full Color Use this option to scan a color original. Xerox WorkCentre 4250/4260 User Guide 95
  • Xerox 4250 | User Guide - Page 104
    Produces the smallest image file size and is recommended for documents which are to be viewed electronically or archived. Produces a small file size and is recommended for simple text documents. Recommended for average quality text documents and line art. 96 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 105
    size than the 600x600 resolution. 600 x 600 dpi Recommended for use with high quality photos and graphics. It produces the largest image file size, but delivers the best image quality. If Color mode is selected, the maximum resolution is 300 x 300 dpi. Xerox WorkCentre 4250/4260 User Guide 97
  • Xerox 4250 | User Guide - Page 106
    "Resolution" on page 96. Quality / File Size The Quality / File Size settings allow you to choose between scan image quality and file size. Option Description Normal Quality Use this option to produce good quality images and the smallest file size. 98 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 107
    . Update Templates Use this feature if you want to refresh the Network templates and cannot wait until the system automatically updates the system. Local template updates are immediate and automatic. NOTE: The template update can take several minutes. Xerox WorkCentre 4250/4260 User Guide 99
  • Xerox 4250 | User Guide - Page 108
    5 Network Scanning Layout Adjustment Use this feature manually adjust the scanning dimensions. Scan to Edge Use this feature to "refresh" the quality of an original that has become torn or frayed at the edges, or that has hole punch, staple or other marks. 100 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 109
    5 Network Scanning When Scan to Edge is set to On, the device will scan the image to the edges of the original. When Scan to Edge is set to Off, a small blank border will be added around the scan edges to prevent uneven lines around the edges. Xerox WorkCentre 4250/4260 User Guide 101
  • Xerox 4250 | User Guide - Page 110
    option to cancel the scanning operation if a file with the same name as the newly created scanned image file is detected. Use this option when you want the machine to name the new file (or folder) with a unique name, along with the current date and time. 102 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 111
    and distribute jobs based on their Job Log information. Add File Destinations The System Administrator can set up multiple Network Scanning destinations on the machine. Once configured, a user can add any of these destinations to their existing template. Xerox WorkCentre 4250/4260 User Guide 103
  • Xerox 4250 | User Guide - Page 112
    5 Network Scanning 104 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 113
    the E-mail features is gained using the Services Home button on the control panel. The tabs available for selecting E-mail features are: • E-mail on page 113. • Advanced Settings on page 116. • Layout Adjustment on page 118. • E-mail Options on page 119. Xerox WorkCentre 4250/4260 User Guide 105
  • Xerox 4250 | User Guide - Page 114
    on setting up the paper trays, refer to Setting up Paper Trays in the Setups staples and paper clips. 2. Insert the documents neatly into the document feeder, face up. The first page should be on top with the headings towards the left of the machine. 106 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 115
    glass. 3. Lower the document feeder. 1 Select the Features Press the Services Home button and select E-mail from the displayed items. Various e-mail features can be selected for your e-mail job. The most common features are displayed on the E-mail screen. Xerox WorkCentre 4250/4260 User Guide 107
  • Xerox 4250 | User Guide - Page 116
    All button on the control panel to cancel any previous selections. The control panel returns to the default Entry screen. 4. Mode, the sender's email address will be auto-filled. The sender may also search for their e-mail address via the Address Book. 108 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 117
    enter the full name, and can search the address book on the first few letters. • Use the .com key on the e-mail keypad NOTE: The instructions for programming the .com key are in the System Administrator Guide. Xerox WorkCentre 4250/4260 User Guide 109
  • Xerox 4250 | User Guide - Page 118
    mail address (i.e. xerox.com). 1. From the New Recipient keypad screen select the .com key and select an address. 2. To add the address to the recipient list, select the Add button. 3. When all recipient addresses have been added, select the Close button. 110 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 119
    of the recipient's name or e-mail address and select the Search button. The Xerox device will return a list of names that match your entry. 3. Choose the short message to accompany the scanned original. Use the touchscreen keypad to enter the text. Xerox WorkCentre 4250/4260 User Guide 111
  • Xerox 4250 | User Guide - Page 120
    job press the Job Status button on the control panel to display the Active Jobs screen. 3. Select the appropriate job from the queue. 4. Select Delete from the Job Commands list. 5. Select Confirm to delete the job or Cancel to return to previous screen. 112 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 121
    an e-mail address. Option Description To: Use the keypad on the touch screen to enter the e-mail address of the recipient. Cc: Use the keypad on the touch screen to enter the e-mail address of the recipient you wish to be copied on the e-mail job. Xerox WorkCentre 4250/4260 User Guide 113
  • Xerox 4250 | User Guide - Page 122
    scanned. You can also program the orientation for 2-sided originals. Option Description 1 Sided Original Use this option for originals that are printed on one side only. 2 Sided Original Use this option for originals that are printed on both sides. 114 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 123
    size than the 600x600 resolution. 600 x 600 dpi Recommended for use with high quality photos and graphics. It produces the largest image file size, but delivers the best image quality. If Color mode is selected, the maximum resolution is 300 x 300 dpi. Xerox WorkCentre 4250/4260 User Guide 115
  • Xerox 4250 | User Guide - Page 124
    Produces the smallest image file size and is recommended for documents which are to be viewed electronically or archived. Produces a small file size and is recommended for simple text documents. Recommended for average quality text documents and line art. 116 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 125
    images and larger file sizes. Maximum Quality Use this option for the highest image quality and the largest file size. Large files are not ideal for sharing and transmitting over the network due to the high processing demands they place on system resources. Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 126
    manually adjust the scanning dimensions. Scan to Edge Use this option to produce an edge-to-edge scan of the original. You can opt to switch this option On or Off. When Scan to Edge is switched Off, a blank border is automatically added around the edges. 118 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 127
    platforms. JPEG formats are graphic files, that can be accessed with all graphics or image editing applications. NOTE: JPEG option is available only in Color and Grayscale mode. Reply To Use the Reply To feature to alter the default e-mail reply address. Xerox WorkCentre 4250/4260 User Guide 119
  • Xerox 4250 | User Guide - Page 128
    6 E-mail Message Use this option to add new body text. The body text can contain up to 80 characters and displays on the touch screen under the Message field. 120 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 129
    a folder located on a USB thumb drive. The stored job can then be retrieved at a later date for printing and sharing from the USB thumb drive. The Store Files feature allows you to store a job in the following formats: PDF, TIFF, Multi-page TIFF and JPEG. Xerox WorkCentre 4250/4260 User Guide 121
  • Xerox 4250 | User Guide - Page 130
    image file size and is recommended for documents which are to be viewed electronically or archived. Produces a small file size and is recommended for simple text documents. 200 x 200 dpi Recommended for average quality text documents and line art. 122 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 131
    images and larger file sizes. Maximum Quality Use this option for the highest image quality and the largest file size. Large files are not ideal for sharing and transmitting over the network due to the high processing demands they place on system resources. Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 132
    . Select a standard size or use Custom Size to manually adjust the scanning dimensions. Scan to Edge Use this feature to "refresh" the quality of an original that has become torn or frayed at the edges, or that has hole punch, staple or other marks. 124 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 133
    7 Store File When Scan to Edge is set to On, the device will scan the image to the edges of the original. When Scan to Edge is set to Off, a small blank border will be added around the scan edges to prevent uneven lines around the edges. Xerox WorkCentre 4250/4260 User Guide 125
  • Xerox 4250 | User Guide - Page 134
    options: Option Description Open Use this option to open a selected file or folder. New Folder Use this option to create a new folder. Rename Use this option to rename a file or folder. Delete Use this option to delete selected folder or file. 126 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 135
    the Documents You can load the documents to be scanned either on the Document Glass or through the Document document feeder, ensure they are in good condition and remove all staples and paper clips. 2. Insert the documents neatly into the document feeder, . Xerox WorkCentre 4250/4260 User Guide 127
  • Xerox 4250 | User Guide - Page 136
    Feature Using a USB drive 1. Insert the USB drive into the front of the machine. 2. Press the Services Home button on the Control Panel. 3. Select the Store to USB button. 4. The root directory on the USB is displayed. 5. Select the required folder where you want your scan to be saved. 6. Select
  • Xerox 4250 | User Guide - Page 137
    only. Use this option for originals that are printed on both sides. 2 Sided Original, Use this option for originals that are printed on both sides. Rotate Side 2 This option will rotate side 2. 11. Select the Original Type button to access the options: Xerox WorkCentre 4250/4260 User Guide 129
  • Xerox 4250 | User Guide - Page 138
    information refer to Advanced Settings on page 122. Large files are not ideal for sharing and transmitting over the network due to the high processing demands they place on the system resources. 13. Press the Start button to scan and store the document. 130 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 139
    documents on the device and stores them in a device-specific format. 1. Press the Services Home button and select Copy on the touch screen. Ensure that the Copy screen is displayed. 2. Select the Output Format tab. 3. Select the Store Job... button. Xerox WorkCentre 4250/4260 User Guide 131
  • Xerox 4250 | User Guide - Page 140
    Only - store your job into a folder for printing later 5. Select the Untitled box to enter a specific file name. 6. Select the Save button when you are finished. 7. Select one of the other tabs for the feature required. Feature Description Copy Image Quality Layout Adjustment Output Format Use
  • Xerox 4250 | User Guide - Page 141
    the control panel to display the Active Jobs screen. 3. Select the appropriate job from the queue to view the Progress of your Job screen. 4. Select Delete from the Job Commands list. 5. Select Confirm to delete the job or Cancel to return to previous screen. Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 142
    options: Save - save your job into a folder to be printed later. Save and Print - save your job into a folder and print a copy of it now. 8. Enter a name for your folder where you want to save your job in the [Folder] list. 10. Click on the OK button. 134 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 143
    8 Print Files The Print Files feature allows you to select and output pre-stored jobs as many times as you need. Jobs can be stored on the device or on a USB drive. Xerox WorkCentre 4250/4260 User Guide 135
  • Xerox 4250 | User Guide - Page 144
    1 Select the Features 1. Press the Services Home button and select Print Files to display the Print Files feature. 2. Select the folder or file that you wish to print. If you have touched a folder, it will open to allow you to select your file(s) to print. 136 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 145
    . 4. Select Add to add the job to the print list. 5. Repeat the above steps to add more jobs. 6. Select Done when the required jobs have been added to the print list. 7. Select the Job Quantity (number of copies) required, if necessary. 8. Press Start. Xerox WorkCentre 4250/4260 User Guide 137
  • Xerox 4250 | User Guide - Page 146
    8 Print Files Print from USB 1 Insert the USB drive 1. Insert the USB drive into the USB port on the front of the device. USB Port 2. Select the Print from USB button on the USB Options screen. 138 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 147
    the job to the print list. A tick will appear next to the file name. 6. Repeat the above steps to add more jobs. 7. Select Done when the required jobs have been added to the print list. 8. Select the Job Quantity (number of copies) required, if necessary. Xerox WorkCentre 4250/4260 User Guide 139
  • Xerox 4250 | User Guide - Page 148
    button on the control panel to cancel the current copy job. 2. To cancel a queued job press the Job Status button on the control panel to display the Active Jobs screen. 3. Select the appropriate job from the queue to view the Progress of your Job screen. 140 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 149
    4. Select Delete from the Job Commands list. 8 Print Files 5. Select Confirm to delete the job or Cancel to return to previous screen. Xerox WorkCentre 4250/4260 User Guide 141
  • Xerox 4250 | User Guide - Page 150
    8 Print Files 142 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 151
    can be used with your machine, refer to the Drivers CD or download the latest versions from the Xerox website at www.xerox.com. The following pages contain an overview of the Windows printer driver options for the WorkCentre 4250S/4260S, 4250X/4260X and 4250XF/4260XF machines that are compatible
  • Xerox 4250 | User Guide - Page 152
    your machine to choose it as the printer. Select the Features 1. Click on Properties to make your print selections. For information on the individual tabs, refer to the following: Paper / Output - page 149 Layout / Watermark - page 151 Advanced - page 152 144 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 153
    2. Click OK to confirm your selections. 3. Click OK to print your document. 9 Print Xerox WorkCentre 4250/4260 User Guide 145
  • Xerox 4250 | User Guide - Page 154
    is displayed. Click OK. 7. On the Paper/Output tab, your new custom size is ready to click as needed. NOTE: Always ensure that the appropriate media is loaded in your machine. Banner sheets will continue to print on the default paper size unless disabled. 146 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 155
    Print Your Document 1. Click OK to confirm your selections. 2. Click OK to print your document. 9 Print Xerox WorkCentre 4250/4260 User Guide 147
  • Xerox 4250 | User Guide - Page 156
    unchanged. SAVE AS: Saves the current settings as the default for job printed from the current application. RENAME: Allows you to specify a new name for the current saved settings. SHARE...: Allows you to share the current settings with other applications. 148 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 157
    control panel. When you choose this job type, the Secure Print dialog box appears so you can save your passcode. Prints one copy of the job as a sample and holds the remaining copies of the job at the printer until you release them from the printer's control panel. Xerox WorkCentre 4250/4260 User
  • Xerox 4250 | User Guide - Page 158
    Saved job Fax Description Prints the job at the time you specify. When you choose this job type, the Delay Print dialog box appears so you can specify the time to print. Stores the job on the printer's hard drive so that it can then be printed on demand from the printer's control panel. When you
  • Xerox 4250 | User Guide - Page 159
    documents can be printed on one page from 2-Up to 16-Up. Booklets can also be created. Use the Watermark option to display, for example, the word DRAFT or CONFIDENTIAL across each page. This feature also adjusts the size and location of the watermark. Xerox WorkCentre 4250/4260 User Guide 151
  • Xerox 4250 | User Guide - Page 160
    9 Print Advanced Click this tab to access the options compatible with Adobe® PostScript® 3TM and advanced programming features for your print job. Use the scroll arrows to move through the options. Clicking on a plus symbol will display further choices. 152 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 161
    10Paper and other Media In this chapter, you will learn about the different types of stock and stock sizes that can be used on your machine, available paper trays and the types of stock and sizes supported by each tray. Xerox WorkCentre 4250/4260 User Guide 153
  • Xerox 4250 | User Guide - Page 162
    used in the trays. For more media specifications, refer to Paper Supply in the Specifications chapter on page 204. Tray Media Size Printed Recycled Transparency Labels Card Stock Bond Letterhead Drilled Archive Envelopes Heavyweight Custom 1 - 7 Other 154 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 163
    Paper Trays Using the instructions provided below, load guide to the required paper length. It is preset to A4 or Letter size depending on country. To load another size, squeeze the rear guide and move from the current position and into the required position. Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 164
    paper size, color and type. Not confirming the paper details may result in printing delays. 6. The UI screen shows the current paper supply settings for Tray 1 on the right hand side. Select the Size, Type and/or Color buttons if necessary to change 156 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 165
    fanning them back and forth. Straighten the edges on a level surface. 3. Load the print material with the print side facing down and against the right edge of the tray. NOTE: Hold transparencies by the edges and avoid touching the print side. Bypass Tray Xerox WorkCentre 4250/4260 User Guide 157
  • Xerox 4250 | User Guide - Page 166
    the Bypass Tray. 1. Lower the bypass tray, located on the right side of the product and unfold the paper support extension. 2. Prepare a stack of envelopes for loading by flexing or fanning them back and forth. Straighten the edges on a level surface. 158 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 167
    Tray on the right hand side. Select the Size, Type and/or Color buttons if necessary to change the settings. If the settings are correct, select the Confirm button. Please refer to Setting the Paper Size in the Paper and other Media chapter on page 160. Xerox WorkCentre 4250/4260 User Guide 159
  • Xerox 4250 | User Guide - Page 168
    correct paper size and type may cause problems when using the printing feature. The printer drivers select the paper tray based on the available information on paper size and type, and printing errors may occur if this is not set correctly at the machine. 160 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 169
    windows, coated lining, self-adhesive seals, or other synthetic materials. • DO NOT use damaged or poorly made envelopes. • Only use the special media recommended for use in laser printers. • Ensure that there is no exposed adhesive material between labels. Xerox WorkCentre 4250/4260 User Guide 161
  • Xerox 4250 | User Guide - Page 170
    Paper and other Media CAUTION: Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine components from the backing sheet or are wrinkled, bubbled, or otherwise damaged. 162 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 171
    11Setups This chapter identifies some of the key settings that you can customize to meet your requirements. It is aimed primarily at the System Administrator of the machine. Changing these settings is easy and will save you time when using the machine. Xerox WorkCentre 4250/4260 User Guide 163
  • Xerox 4250 | User Guide - Page 172
    touch screen. 3. Press the Machine Status button. 4. Select the Tools tab. NOTE: 1111 is the factory set default password. It is recommended that you change this password. For information on changing passwords, press the Help button on the machine keypad. 164 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 173
    Reset User Interface Application Checksum Verification Software Reset System Timeout Incomplete Scan Held Job Timeout Toner Cartridge Reorder Notification Smart Kit Drum Cartridge Reorder Notification Feed Rollers Counter Reset Fuser Counter Reset Bias Transfer Roller Counter Reset Default Stock
  • Xerox 4250 | User Guide - Page 174
    mail Network Scanning Network Accounting On Demand Image Overwrite Embedded Fax Server Fax USB Port Reduce/Enlarge Preset Basic Copy Preset Fax Country Setting Line Configuration Incoming Fax Defaults Transmission Defaults Mailbox Setup Documents Received in Mailbox Fax Report Error Correction Mode
  • Xerox 4250 | User Guide - Page 175
    to be rebooted before taking effect. Greenwich Mean Time Offset Select the required offset using the increase and decrease buttons to the left and select Save when complete. Information for the GMT offset setting can be found in the Quick Use Guide. Xerox WorkCentre 4250/4260 User Guide 167
  • Xerox 4250 | User Guide - Page 176
    ,3). Tools > User Interface > General > Measurements Set Default Paper Size The Default Paper Size settings allows the programming of the default paper size. Set the default size to either 8.5 x 11" (refers to Letter and Legal sizes) or A4 (297 x 210mm). 168 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 177
    level. The machine will automatically compensate for differences in air pressure if you enable the feature. Tools > Device Settings > General > Altitude Adjustment Setting the altitude enables the machine to operate effectively and maximises performance. Xerox WorkCentre 4250/4260 User Guide 169
  • Xerox 4250 | User Guide - Page 178
    Off to disable this feature. Batch Send The Batch Send feature allows the user to send several fax jobs to the same destination fax machine during one transmission. This reduces the connection time and provides an economy rate for call connection charges. 170 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 179
    , Medium or Low setting. Auto Reduction When receiving a fax that is longer than the selected paper, the machine can automatically reduce the document to fit the paper. To do this, the Auto Reduction feature must be enabled. Select On or Off as needed. Xerox WorkCentre 4250/4260 User Guide 171
  • Xerox 4250 | User Guide - Page 180
    digit passcode number (the default setting is 1111). This number will then be used by the user to release incoming faxes from the print queue. Junk Fax Prevention This tool enables the machine administrator to prevent the receipt of unwanted (junk) faxes. 172 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 181
    Service Settings > Documents Received in Mailbox The Retained Documents Policy feature allows the machine administrator to specify the period of time that faxes will be held in the machine memory once they have been printed from a mailbox or sent to a polling recipient. Xerox WorkCentre 4250/4260
  • Xerox 4250 | User Guide - Page 182
    error-free transmission with any other Error Correction Mode equipped fax machine. However, if the line quality is poor, the transmission time may be increased when this mode is enabled. Tools > User Interface > Fax Service Settings > Error Correction Mode 174 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 183
    Paper Size The Default Paper Size settings allows the programming of the default paper size. Set the default size to either 8.5 x 11" (refers to Letter and Legal sizes) or A4 (297 x 210mm). Tools > Paper Tray Management > Paper Setting > Default Paper Size Xerox WorkCentre 4250/4260 User Guide 175
  • Xerox 4250 | User Guide - Page 184
    on the display screen. The Tray Confirmation message appears when new stock is loaded into the paper trays. The user must confirm the paper size and paper type of the new stock. Tools > Paper Tray Management > Tray Setting > Tray Confirmation Messages 176 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 185
    Reduce/Enlarge panel of the Copy screen. Tools > User Interface > Copy Service Settings > Basic Copy Preset Reduce/Enlarge Presets This feature enables the machine administrator to set the 6 default reduction or enlargement ratios. When the Reduce/Enlarge Presets window opens, the default reduction
  • Xerox 4250 | User Guide - Page 186
    11 Setups Tools > User Interface > Copy Service Settings > Reduce/Enlarge Preset 178 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 187
    Copy, Network Scanning, Fax and E-mail features. The highest priority service will be displayed as the default service on the machine. Any remaining services will be accessible through the Services Home button. Tools > User Interface > General > Screen Defaults > Feature Default and Priority Xerox
  • Xerox 4250 | User Guide - Page 188
    . Selection Tone Sounds when a button is selected. When enabled, the tones can be set to either low, medium or high. Select the Test button to test the tone volume. Select Save to confirm the settings. Tools > User Interface > General > Audio Tones 180 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 189
    System Software. Select the Reset System Software button. A pop-up window will appear warning you that jobs in the system may be lost and asking you to confirm that you wish to continue. If you confirm this message the machine will reboot the system software. Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 190
    Cartridge and reset the toner usage counters. However, if you choose to install a new Toner Cartridge before the message is displayed you will have to reset the toner usage counters manually by selecting the Confirm New Toner Cartridge Has Been Installed button. 182 Xerox WorkCentre 4250/4260 User
  • Xerox 4250 | User Guide - Page 191
    • Feed Rollers Counter • Document Feeder Friction Pad Counter At the end of life, these units continue running without re-order notification messages. On replacement, select the Supplies tab and use the Counter Reset buttons to reset the counters to zero. Xerox WorkCentre 4250/4260 User Guide 183
  • Xerox 4250 | User Guide - Page 192
    in a job log. Copy, Print, inbound and outbound Embedded Fax, outbound Server Fax, E-mail and Network Scanning jobs are tracked (if these options are installed on the device). The machine requires the Network Accounting Kit to be installed and network access to a Xerox approved External Accounting
  • Xerox 4250 | User Guide - Page 193
    Device Interface The Xerox Foreign Device Interface (FDI) is an interface to third-party access control devices, coin machines and card readers. These can be added to charge for usage. Copy and print services can be set to charge at the foreign device. Xerox WorkCentre 4250/4260 User Guide 185
  • Xerox 4250 | User Guide - Page 194
    11 Setups Print Job Control enables charging for print jobs. Print jobs sent when it is enabled will be held in the job queue and can be manually released when credits are available at the foreign device. The services available at the machine can be set using Inhibit Services. Choosing Copy Only
  • Xerox 4250 | User Guide - Page 195
    > Security Settings > Image Overwrite Security > Immediate Overwrite On Demand Image Overwrite On Demand Image Overwrite is a security measure for customers who are concerned about unauthorized access and duplication of classified or private documents. Xerox WorkCentre 4250/4260 User Guide 187
  • Xerox 4250 | User Guide - Page 196
    11 Setups The On Demand Image Overwrite feature provides an on-demand facility for a System Administrator to erase all residual image data from the memory of of the overwrite. Tools > Security Settings > Image Overwrite Security > On Demand Overwrite 188 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 197
    . If the display is functioning properly, the selectable area will toggle between white and black each time the area is touched. 2. Press 1 on the keypad to indicate the test was successful. Press 2 on the keypad to indicate the test was not successful. Xerox WorkCentre 4250/4260 User Guide 189
  • Xerox 4250 | User Guide - Page 198
    the User Interface changed color from black to white, otherwise, select the Failed button. LED Indicator Test The LED Indicator test verifies that all of the lights on the control panel are functioning properly. 1. Select Start Test to begin the test. Each light will light for a short period of time
  • Xerox 4250 | User Guide - Page 199
    UI software is up-to-date and running correctly. Select Start Test to begin the test. A message will be displayed indicating that the test in progress. A second message will then be displayed indicating whether or not the test was completed successfully. Xerox WorkCentre 4250/4260 User Guide 191
  • Xerox 4250 | User Guide - Page 200
    > Xerox Customer Support This utility allows you to set the following numbers: Customer Support Telephone Number Supplies Telephone Number Customer Asset Tag Number Xerox Asset Tag Number. Select the [-] hyphen button if needed as part of the number. 192 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 201
    thumb drive. In order to use these services, the USB Port must be enabled. For information on storing scanned documents to a USB thumb drive, refer to the Store File chapter. For information on printing from a USB thumb drive, refer to the Print Files chapter. Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 202
    11 Setups On Demand Image Overwrite For information on the On Demand Image Overwrite feature, refer to On Demand Image Overwrite on page 187. 194 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 203
    12Maintenance Performing routine maintenance tasks enables your machine to continue running at optimum performance levels. Instructions are provided in this chapter for all the maintenance tasks required. Xerox WorkCentre 4250/4260 User Guide 195
  • Xerox 4250 | User Guide - Page 204
    any of the parts that are behind these covers and guards. DO NOT attempt any maintenance procedure that is NOT specifically described in the documentation supplied with your machine. Customer Replaceable Units The Toner Cartridge, Staple Cartridge, and SMart Drum Cartridge are Customer Replaceable
  • Xerox 4250 | User Guide - Page 205
    the correct way up. 6. Slide the Toner Cartridge into the machine until the Toner Cartridge clicks into place. 7. Move the orange lock to the left. 8. Close the front cover. 9. Close the side cover. 10. Select the Confirm button on the machine display. Xerox WorkCentre 4250/4260 User Guide 197
  • Xerox 4250 | User Guide - Page 206
    Pull the cartridge tape straight out without breaking it. 7. Push the SMart Drum Cartridge again to make sure it is still positioned correctly in the slot. 8. Replace the Toner Cartridge and close the doors, as described in Toner Cartridge on page 196. 198 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 207
    of the stack are complete and flat. Remove any partial strips and any strips that are bent. 7. Insert the new Staple Cartridge into the cartridge holder, and push the Staple Cartridge in firmly until it clicks into position. 8. Close the Staple Cover door. Xerox WorkCentre 4250/4260 User Guide 199
  • Xerox 4250 | User Guide - Page 208
    finger prints and smudges, clean the touch screen and control panel as below: 1. Use a soft, lint-free cloth, lightly dampened with water. 2. Wipe clean the entire area, including the touch screen. 3. Remove any residue with a clean cloth or paper towel. 200 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 209
    the document feeder and output tray, including the paper trays and outside areas of your machine. 3. Remove any residue with a clean cloth or paper towel. Xerox WorkCentre 4250/4260 User Guide 201
  • Xerox 4250 | User Guide - Page 210
    12 Maintenance 202 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 211
    and to ensure that the machine operates in a fully functional state. Note that improvements in specifications and the appearance of the product may be made without prior notice. For more information on the specifications, contact your Xerox Representative. Xerox WorkCentre 4250/4260 User Guide 203
  • Xerox 4250 | User Guide - Page 212
    Glass Cover 1-2 Paper trays and Bypass tray Specification WorkCentre 4260 Series Processor DADF or Document Glass Cover 1-2 Paper trays and Bypass tray Machine Size Machine Weight Access Copier Speed First Copy Out Time Warm Up Time Base configuration: width 18.6 x depth Base configuration
  • Xerox 4250 | User Guide - Page 213
    Specification WorkCentre 4260 Series Approximately 100 sheets of 20 lb (80 Approximately 100 sheets of 20 lb (80 g/m²) bond paper g/m²) bond paper Paper Weights Paper Sizes Mixed Sizes Document Feeder speed (8.5"x11") Document Feeder speed : 46 ipm Xerox WorkCentre 4250/4260 User Guide 205
  • Xerox 4250 | User Guide - Page 214
    13 Specifications Output Modules Output Tray Feature Capacity Finishing Feature Staples Specification 500 sheets of 20 lb (80 g/m²) bond paper Specification 1500 staples per cartridge, 50 sheets maximum, 1 staple position 206 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 215
    By mode: 120 Watts Printing Simplex: 785 Watts Printing Duplex: 785 Watts Specification WorkCentre 4260 Series 50/60 Hz 110 - 127 VAC & 220 - 240 VAC Power Save mode: 20 Watts Stand By mode: 120 Watts Printing Simplex: 800 Watts Printing Duplex: 800 Watts Xerox WorkCentre 4250/4260 User Guide 207
  • Xerox 4250 | User Guide - Page 216
    PDL / PCL Specification IBM PC / MAC / Linux 45 ppm one-sided (Letter) / 43 ppm (A4) 55 ppm one-sided (Letter) / 53 ppm (A4) 8.5" x 14" US Legal (216 mm x 356 mm) 1200 dpi 12 000 prints (starter kit) 25 000 prints 600 x 600 dpi 256 MB PCL6, PS/3-clone 208 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 217
    Effective scan width Maximum Resolution TWAIN / ISIS Compatible Image Compression Scan mode Gray scale Specification 8.5" (216 mm) 8.2" (208 mm) 600 x 600 dpi Network Twain / WIA MH, MMR, LZW, JPEG, Flate Mono Text, Mono Photo and True Color 256 levels Xerox WorkCentre 4250/4260 User Guide 209
  • Xerox 4250 | User Guide - Page 218
    13 Specifications 210 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 219
    for cleaning areas such as the document glass and touch screen. • Always set the Edge Guides in the paper trays to the size of the media in the tray and NOTE: For additional Troubleshooting information please refer to the System Administration CD. Xerox WorkCentre 4250/4260 User Guide 211
  • Xerox 4250 | User Guide - Page 220
    the paper jam is cleared. Paper Jams The display screen will indicate the location of the jam. Jam Clearance areas vary depending on your machine model and configuration. Document Feeder area Document Glass area Side Cover area Finisher area 212 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 221
    14 Troubleshooting Document Feeder Area Jams 1. Lift the Main Document Feeder handle to open the document feeder cover. Main will be recycled automatically to recover the job integrity. NOTE: This area is only used when copying two sided documents. Xerox WorkCentre 4250/4260 User Guide 213
  • Xerox 4250 | User Guide - Page 222
    found, proceed with the following steps. 3. Press lever 1c down fully. While holding 1c down, slide the finisher unit to the left and remove any jammed paper. 1b 1a 1c 4. Return the finisher to its original position and close the finisher door. 214 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 223
    14 Troubleshooting NOTE: If you are unable to clear the fault, contact your local Xerox Welcome and Support Centre for assistance (refer to Customer Support and Supplies Numbers in the Setups chapter on page 192). Xerox WorkCentre 4250/4260 User Guide 215
  • Xerox 4250 | User Guide - Page 224
    . Open front cover. Replace with new Toner Cartridge. The Toner Cartridge is not installed, or is not installed correctly. Install the Toner Cartridge. If already installed, check it has been installed correctly. If problem persists, call for service. 216 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 225
    14 Troubleshooting Output DADF Errors & Faults Toner Supplying Error Invalid Toner Cartridge Full Stack Staple Cartridge Not Installed Stapler Fault DADF Jam Load Document Description Solution Toner is not being supplied correctly. Check the Toner Cartridge is installed securely. The
  • Xerox 4250 | User Guide - Page 226
    14 Troubleshooting 218 Xerox WorkCentre 4250/4260 User Guide
  • Xerox 4250 | User Guide - Page 227
    Panel / Touch Screen 200 DADF and Output Tray 201 Document Glass 200 Color Mode, Faxing 73 Color Scanning, E-mail 114 Constant Velocity Transport 200 Control Options, Print 148 Xerox WorkCentre 4250/4260 User Guide Reduce/Enlarge 45 Country Setting 171 Covers, Copy 55 D Default Output Options, Fax
  • Xerox 4250 | User Guide - Page 228
    48 Image Shift, Copy 52 J Jams, Paper 212 Junk Fax, Fax Receive Settings 172 L Layout / Watermark, Print 151 Lighten / Darken, Faxing 73, 83 Line Configuration, Fax Settings 174 M Machine Configurations Accessibility 204 Copier Speed 204 First Copy Out Time 204 Hardware 204 Machine Size 204 Models
  • Xerox 4250 | User Guide - Page 229
    Store Files 121 Store for Polling, Faxing 75 Store Job 57 Store to Mailbox, Faxing 77 Support and Supplies Numbers 192 T Toll Save, Fax Setup 170 Toner Cartridge 196 Tools, Menu 164 Transmission Header Text 171 Transparency Separators 55 U USB 138 Index Xerox WorkCentre 4250/4260 User Guide 221
  • Xerox 4250 | User Guide - Page 230
    Index 222 Xerox WorkCentre 4250/4260 User Guide
  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10
  • 11
  • 12
  • 13
  • 14
  • 15
  • 16
  • 17
  • 18
  • 19
  • 20
  • 21
  • 22
  • 23
  • 24
  • 25
  • 26
  • 27
  • 28
  • 29
  • 30
  • 31
  • 32
  • 33
  • 34
  • 35
  • 36
  • 37
  • 38
  • 39
  • 40
  • 41
  • 42
  • 43
  • 44
  • 45
  • 46
  • 47
  • 48
  • 49
  • 50
  • 51
  • 52
  • 53
  • 54
  • 55
  • 56
  • 57
  • 58
  • 59
  • 60
  • 61
  • 62
  • 63
  • 64
  • 65
  • 66
  • 67
  • 68
  • 69
  • 70
  • 71
  • 72
  • 73
  • 74
  • 75
  • 76
  • 77
  • 78
  • 79
  • 80
  • 81
  • 82
  • 83
  • 84
  • 85
  • 86
  • 87
  • 88
  • 89
  • 90
  • 91
  • 92
  • 93
  • 94
  • 95
  • 96
  • 97
  • 98
  • 99
  • 100
  • 101
  • 102
  • 103
  • 104
  • 105
  • 106
  • 107
  • 108
  • 109
  • 110
  • 111
  • 112
  • 113
  • 114
  • 115
  • 116
  • 117
  • 118
  • 119
  • 120
  • 121
  • 122
  • 123
  • 124
  • 125
  • 126
  • 127
  • 128
  • 129
  • 130
  • 131
  • 132
  • 133
  • 134
  • 135
  • 136
  • 137
  • 138
  • 139
  • 140
  • 141
  • 142
  • 143
  • 144
  • 145
  • 146
  • 147
  • 148
  • 149
  • 150
  • 151
  • 152
  • 153
  • 154
  • 155
  • 156
  • 157
  • 158
  • 159
  • 160
  • 161
  • 162
  • 163
  • 164
  • 165
  • 166
  • 167
  • 168
  • 169
  • 170
  • 171
  • 172
  • 173
  • 174
  • 175
  • 176
  • 177
  • 178
  • 179
  • 180
  • 181
  • 182
  • 183
  • 184
  • 185
  • 186
  • 187
  • 188
  • 189
  • 190
  • 191
  • 192
  • 193
  • 194
  • 195
  • 196
  • 197
  • 198
  • 199
  • 200
  • 201
  • 202
  • 203
  • 204
  • 205
  • 206
  • 207
  • 208
  • 209
  • 210
  • 211
  • 212
  • 213
  • 214
  • 215
  • 216
  • 217
  • 218
  • 219
  • 220
  • 221
  • 222
  • 223
  • 224
  • 225
  • 226
  • 227
  • 228
  • 229
  • 230
Xerox WorkCentre
4250/4260
User Guide