Xerox 4250 User Guide - Page 78

4 Fax Speed Dial Speed Dial numbers are automatically created when a fax number is stored in the Address Book. Using the Speed Dial number saves time typing the complete fax destination number. To use Speed Dial, enter the 3 digit Speed Dial number required. To find out the Speed Dial number for an entry in the Address Book, select the Group Dial option and scroll through the Address Book to view the numbers assigned. Redial Redial allows you to place a call to the last number or list of numbers dialed. Group Dial Group Dial is used when the fax is being sent to multiple destinations. Fax numbers can be entered into the Group Dial list manually using the keypad, using Speed Dial or by using the Address Book. The Address Book stores and displays the fax recipient details. Information includes the recipient's name and fax number, as well as the resolution and communication mode. Individual and Group entries are stored in the Address Book. The Current Group Dial list displays a list of all the recipients for the fax. The list holds up to 200 locations (46 digits allowed per entry). To send a fax to multiple destinations, the Group Dial option is used. Destination numbers for the fax can be added to the Current Group Dial list using any of the dialing methods available. Dialing Characters Special dialing characters can be added to your fax number using the Dialing Characters option. Dialing characters are special characters used for entering fax numbers. They are entered as part of the telephone number. Character Description Pause [,] Gives the machine time to switch from an inside line to an outside line during automatic dialing. For charge code numbers, enter a pause after the fax number but before the charge code number. Private Data Delimiter [/] Protects confidential information. For example, if a special charge code or credit card number is required for a call. The / character should be selected before and after entering confidential numbers. The numbers and characters entered between this character will appear as asterisks (*). Pulse to Tone Switch [:] Used to switch from pulse dialing to DTMF (tone or onetouch) dialing. After switching from pulse to tone, you cannot switch back to the original mode during the fax procedure. To select the required character: 1. Enter the fax number via the hard keypad to the right of the touch screen. 2. If required, select a Dialing Character from the touch screen. 70 Xerox WorkCentre 4250/4260 User Guide