Apple M9057 User Manual - Page 248

9-24 AppleWorks 5 User's Manual Setting up the database In the Help index,* see: E databases, documents E found set E sorting You can use data from an existing AppleWorks database document, or create a new database document. Keep the following in mind: 1 Determine how the data will appear in the merge document and define the database fields accordingly. For example, to create a form letter with a salutation that includes a person's first name, create separate fields for the first and last name. 1 Use a find request before merging to include only certain database records. You may also want to sort the records before merging them. AppleWorks prints only the found records in the order they were sorted. Preparing the merge document In the Help index,* see: E mail merge To prepare the merge document, open the AppleWorks document you want to merge the data into. Then choose Mail Merge from the File menu, select the AppleWorks database document that contains the data you want to insert, and click Open. Note If you are merging data into a draw document, you must merge the data into a text or spreadsheet frame within that document. In the merge document, position the insertion point where you want to insert the data from the database field. In the mail merge palette, select field names, and click Insert Field for each one. * Choose Index from the or Help menu and scroll to the entry. Then choose a topic from the list and click Go To Topic.