Ricoh Aficio MP 171 Operating Instructions

Ricoh Aficio MP 171 Manual

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  • Ricoh Aficio MP 171 | Operating Instructions - Page 1
    Operating Instructions Scanner Reference 1 Sending Scan Files by E-mail 2 Sending Scan Files by Scan to Folder 3 Storing Files Using the Scanner Function 4 Delivering Scan Files 5 Scanning Originals with the Network TWAIN Scanner 6 Various Scan Settings 7 Appendix Read this manual carefully before
  • Ricoh Aficio MP 171 | Operating Instructions - Page 2
    This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without
  • Ricoh Aficio MP 171 | Operating Instructions - Page 3
    User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine. ❖ Troubleshooting Provides a guide to solving common problems, and explains how to replace paper, toner
  • Ricoh Aficio MP 171 | Operating Instructions - Page 4
    Copy Guide • Quick Reference Fax Guide • Quick Reference Printer Guide • Quick Reference Scanner Guide • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided
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    E-mail Destinations 16 Selecting the Destination from the Machine's Address Book 16 Entering an E-mail Address Manually 19 Selecting Destinations by Searching an LDAP Server 20 Registering a Directly-Entered Destination in the Address Book 23 Specifying the E-mail Sender 24 Selecting a Sender
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    Stored File 61 Specifying a User Name 61 Specifying a File Name 62 Specifying a Password 63 Displaying the List of 69 Managing Stored Files 71 Deleting a Stored File 71 Changing Information for a Stored File 72 4. Delivering Scan Driver from the Supplied CD-ROM 96 Basic Network TWAIN Scanner
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    Sizes...116 Divide ...117 Stamp ...118 Scanning Multiple Pages of Originals as One File 120 Setting File Type Program 126 Changing a Registered Program 127 Deleting a Program 128 Changing the Registered -ROM 138 Auto-Run Program 138 TWAIN Driver ...138 DeskTopBinder Lite 139 Values of Various
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    vi
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    , and instructions on resolving user errors. This symbol is located at the end of sections. It indicates where you can find further relevant information. [ ] Indicates the names of keys that appear on the machine's display panel. { } Indicates the names of keys on the machine's control panel. 1
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    ❖ Sending scanned files There are several methods you can use to send captured data as files to computers. • Sending scan files by e-mail For details, see Delivering Scan Files". ❖ Scanning originals using the TWAIN driver Use the TWAIN driver to specify the machine where originals will be scanned
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    Display Panel This section explains the two confirmation displays - Check Modes and Scanned Files Status. You can find explanations about the E-mail screen, Scan to Folder screen, List of Stored Files screen, or Network Delivery Scanner screen in this manual. For details, see "E-mail Screen", "Scan
  • Ricoh Aficio MP 171 | Operating Instructions - Page 12
    ❖ Check Modes ARQ003S 1. [Prev.] Press to return the initial scanner screen. 2. Transmission function icon Displays the icon of the transmission function in use. 3. Sender and Destinations list Displays the sender and transmission or delivery destinations list. Use [UPrev.] or [TNext] to scroll
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    one of the following transmission statuses: Done, Sending..., Waiting..., Error, or Cancelled. 7. [Cancel] To cancel transmission, select a file whose status is [Waiting...], and then press [Cancel]. 8. [Print] Press to print transmission results. Note ❒ Depending on security settings, some
  • Ricoh Aficio MP 171 | Operating Instructions - Page 14
    {User Tools / Counter} key. For detailed setting method, see General Settings Guide. ❖ Scan Settings Items Description Default Scan Settings Make various the default original orientation. When originals are always positioned the same way, select that orientation as the default. Change Initial
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    ❖ Destination List Settings Items Description Destination List Display Priority 1 Select the default destination list from the machine's destination list or from the Destination List managed by the delivery server. This setting is available only when the Network
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    the operation switch is turned on or the {Clear Mode} key is pressed. Sets the default for whether to attach a file or send URL Link when sending stored files by e-mail. Description Set the default access level for functions whose settings can be changed by users other than the administrator. 8
  • Ricoh Aficio MP 171 | Operating Instructions - Page 17
    . 2. SMTP server You need to have an access to an e-mail server that supports SMTP (Simple Mail Transfer Protocol), to send scan files by email. However, it scan file attachments that are generated by this machine. 4. LDAP Server Use this server for administering e-mail accounts, searching the
  • Ricoh Aficio MP 171 | Operating Instructions - Page 18
    Guide. For details about registering addresses in the address book, see Help of respective applications. ❒ Depending on the machine type, you may not be able to use the machine when it is updating the address book using CSV files (retrieved using SmartDeviceMonitor for Admin) that contain user codes
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    item by pressing it. When you select or specify an item on the display panel, it is highlighted like [ ]. Keys that cannot be selected appear like [ number. 5. [Manual Input] To specify destinations not registered in the address book, press this key, and then enter the e-mail addresses using the soft
  • Ricoh Aficio MP 171 | Operating Instructions - Page 20
    Files by E-mail Basic Operation for Sending Scan Files by E-mail 1 This section describes the basic operation for sending scan files by e-mail. A Make sure that no previous settings remain. If a previous setting remains, press the {Clear Modes} key. B If the network delivery scanner screen or
  • Ricoh Aficio MP 171 | Operating Instructions - Page 21
    Settings], you can specify the Administrator's E-mail Address as the default sender name. This lets you send e-mail without entering anything for [Attach Sender's Name]. For details, see General Settings Guide. ❒ Depending on the security setting, the logged-on user may be specified as [Attach
  • Ricoh Aficio MP 171 | Operating Instructions - Page 22
    Sending Scan Files by E-mail Reference p.15 "Switching to the E-mail Screen" p.99 "Various Scan Settings" 1 p.110 "Setting for Scanning Sides of Originals" p.112 "Setting of Original Feed Type" p.122 "Setting File Type and File Name" p.16 "Specifying E-mail Destinations" p.28 "Specifying
  • Ricoh Aficio MP 171 | Operating Instructions - Page 23
    Switching to the E-mail Screen Switching to the E-mail Screen This section explains how to switch the screen to the E-mail screen. If the Scan to Folder screen is being displayed, press [ ] to switch to the E-mail 1 screen. If the network delivery scanner screen is being displayed, switch to
  • Ricoh Aficio MP 171 | Operating Instructions - Page 24
    machine's address book • Enter the e-mail address directly • Search the LDAP server for the destination and select it Before you select destinations, make sure see General Settings Guide. You can use the following methods to select destinations registered in the machine's address book: • Select
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    the security setting, some destinations may not appear in the destination list. Selecting destinations by entering the registration numbers Select the destination from the machine's address book using its registration number. A Press [Registration No.]. 17
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    Example: To enter 00003 Press the {3}, and then press the {q} key. Searching the machine's address book for the destination and selecting it This section explains how to search the machine's address book for the destination and select it. A Press [ ]. B To search by destination name, press [Search
  • Ricoh Aficio MP 171 | Operating Instructions - Page 27
    Press [Exit]. Entering an E-mail Address Manually This section explains how to enter an e-mail address manually. A Press [Manual Input]. The soft keyboard appears. For Machine. B Enter the e-mail address. C Press [OK]. Note ❒ Depending on the security settings, [Manual Input] may not be displayed.
  • Ricoh Aficio MP 171 | Operating Instructions - Page 28
    [On]. For details, see General Settings Guide. A Press [ ]. B Press [Search LDAP]. C Press [Select Server]. D Select the LDAP server. If authentication is required to access the selected server, the authentication screen appears. To authenticate, enter the user name and password. E Press [OK]. 20
  • Ricoh Aficio MP 171 | Operating Instructions - Page 29
    to the destination for a search condition such as [Name], [E-mail Address], [Fax Number], [Company Name], or [Department Name]. If you select search by [Name], the LDAP server's settings determine whether the search is by surname or first name. Consult your administrator. The illustrated screen is
  • Ricoh Aficio MP 171 | Operating Instructions - Page 30
    [Advanced Search] screen. For details, see General Settings Guide. ❒ By pressing [Detail], you can view details about the selected destinations. ❒ Up to 100 destinations can be displayed as search results. ❒ If an e-mail address returned by the LDAP server is too long, it will be impossible to
  • Ricoh Aficio MP 171 | Operating Instructions - Page 31
    , see General Settings Guide. D Press [OK]. Note ❒ Depending on the security setting, [ProgDest] may not appear. In such case, you cannot complete the registration. ❒ To register in the machine's address book a destination searched for and selected from the LDAP server, display the destination
  • Ricoh Aficio MP 171 | Operating Instructions - Page 32
    can specify the Administrator's E-mail Address as the default sender name. This lets you send e-mail without specifying the sender. For details, see General Settings Guide. ❒ Depending on the security setting, the logged-on user may be specified as the sender. ❒ When a protection code has been set
  • Ricoh Aficio MP 171 | Operating Instructions - Page 33
    Sender 1 C Press [OK]. Using a Registration Number to Specify a Sender Name Select the sender using the registration numbers specified by users in the machine's address book. A Press [Attach Sender's Name]. B Using the number keys, enter the five-digit registration number assigned to the required
  • Ricoh Aficio MP 171 | Operating Instructions - Page 34
    the Machine's Address Book This section explains how to select the sender by searching the machine's ad- 1 dress book. A Press [Attach Sender's Name]. B Press [ ]. C To search by user name, press [User (Dest.) Name]. To search by e-mail address, press [E-mail Address]. The soft keyboard
  • Ricoh Aficio MP 171 | Operating Instructions - Page 35
    appearance" is ex- 1 plained as an example here. A Press [Subject / Message]. B Press [Attach Subject]. C Select the subject [Urgent]. D Press [Manual Input]. The soft keyboard appears. E Enter the subject "New product appearance". F Press [OK] three times. Note ❒ For details about entering the
  • Ricoh Aficio MP 171 | Operating Instructions - Page 36
    the list. Important ❒ The messages that can be selected from the list must be registered in [System Settings] in advance. For details, see General Settings Guide. A Press [Subject / Message]. B Press [E-mail Message]. C Select a message. D Press [OK] twice. 28
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    . A Press [Subject / Message]. Specifying the E-mail Message 1 B Press [E-mail Message]. C Press [Manual Input]. The soft keyboard appears. D Enter the message. E Press [OK] three times. Note ❒ For details about entering the text, see About This Machine. ❒ For details
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    User Name], [File Name], and [Password]. For details, see "Specifying File Information for a Stored File". D Press [OK]. E Specify the destination, make Privileges] may appear instead of [User Name]. For details about specifying [Access Privileges], consult your administrator. ❒ You can resend stored
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    the setting, see General Settings Guide. B Return to the initial D Specify the e-mail destination, make any other necessary settings, and then View, delete, or download the file over the network see Net- work Guide. ❒ It is recommended or manually enter the URL in the browser's address bar.
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    Sending Scan Files by E-mail ❒ You can send the URL by e-mail and simultaneously send it by Scan to Folder. In this case, the file is sent to the Scan to Folder destination, not the URL. 1 Reference p.12 "Basic Operation for Sending Scan Files by E-mail" 32
  • Ricoh Aficio MP 171 | Operating Instructions - Page 41
    2. Sending Scan Files by Scan to Folder Using the Scan to Folder function, you can send scan files over the network to shared folders, FTP server folders, or NetWare folders. Before Sending Files by Scan to Folder This section describes the preparations and procedure for sending files by Scan to
  • Ricoh Aficio MP 171 | Operating Instructions - Page 42
    server folders. To send scan files to FTP server folders, use the FTP protocol. 2. FTP server The FTP server is a server that provides file transfer services among computers on the same network. Transferred files are stored on this server. It is essential to have the FTP server inside the LAN/WAN
  • Ricoh Aficio MP 171 | Operating Instructions - Page 43
    Server You can use this server to share files over the network via NetWare. By sending image data to the server, files can be stored on the server. ZZZ511S 3. Client computer To download files, a computer must be running the NetWare client and be logged onto the server. Preparation for Sending
  • Ricoh Aficio MP 171 | Operating Instructions - Page 44
    for Admin, see Network Guide. For details about registering addresses, see each application's Help. ❒ Depending on the machine type, you may not be able to use the machine when it is updating the address book using CSV files (retrieved using SmartDeviceMonitor for Admin) that contain user codes. 36
  • Ricoh Aficio MP 171 | Operating Instructions - Page 45
    item by pressing it. When you select or specify an item on the display panel, it is highlighted like [ ]. Keys that cannot be selected appear like destinations not registered in the address book, press this button to display the soft keyboard, and then enter the address of the destination folder.
  • Ricoh Aficio MP 171 | Operating Instructions - Page 46
    by Scan to Folder Basic Operations When Using Scan to Folder This section describes the basic operations involved in using Scan to Folder. A Make sure that no previous settings remain. 2 If a previous setting remains, press the {Clear Modes} key. B If the network delivery scanner screen or
  • Ricoh Aficio MP 171 | Operating Instructions - Page 47
    can use the Check Modes screen to check the settings such as destinations. For details, see "Check Modes". ❒ To cancel scanning, press the {Clear / Stop} key or [Stop] on the display panel. ❒ You can also store a file and simultaneously send it by Scan to Folder. For details, see "Simultaneous
  • Ricoh Aficio MP 171 | Operating Instructions - Page 48
    Sending Scan Files by Scan to Folder Switching to the Scan to Folder Screen This section explains how to switch to the Scan to Folder screen. If the E-mail screen is being displayed, press [ ] to switch to the Scan to Folder screen. If the network delivery scanner screen is being displayed,
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    advance. For details, see General Settings Guide. You can select a destination registered in the machine's address book by any of the following methods: address book Note ❒ If you have specified the protection code for accessing the address book, the screen for entering the protection code appears
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    may not appear in the destination list. Selecting destinations by entering the registration numbers Select the destination from the machine's address book using its registration number. A Press [Registration No.]. B Enter the five-digit registration number that has been assigned to a desti- nation
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    for the destination and selecting it This section explains how to search the machine's address book for the destination and select it. A Press [ ]. 2 B To search by destination name, press [Search by Dest. Name]. To search by path, press [Search by Folder
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    Windows Server 2003, and Mac manually You can enter the path to the destination folder manually. A Press [Enter Destination]. B Press [SMB]. C Press [Manual user" and the computer name is "desk01": \\desk01\user. Instead of specifying the destination using its path, you can also use its IP address
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    [OK]. Note ❒ If authentication is required to access the folder, the login screen appears. Enter the user name and password. ❒ If you change the protocol after entering the path name, user name, or password, a confirmation message appears. ❒ Computer and shared folder names containing more than
  • Ricoh Aficio MP 171 | Operating Instructions - Page 54
    142 "Folder transmission" p.54 "Registering the Path to the Selected Destination in the Address Book" Specifying the path by browsing the network for destinations 2 You can browse computers on computer, the authentication screen appears. To authenticate, enter the user name and password. 46
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    login screen appears. Enter the user name and password. ❒ If you change the protocol after entering the path name, user name, or password, destination in the machine's address book. For details, see "Registering the Path to the Selected Destination in the Address Book". Reference p.54 "Registering
  • Ricoh Aficio MP 171 | Operating Instructions - Page 56
    can also use its IP address. E Press [OK]. F Press [Manual Input] on the right side of the path field. The soft keyboard appears. G Enter the path for the folder. The following is an example of a path where the folder name is "user" and the subfolder name is "lib": user
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    [Cancel] during a connection test. ❒ To change the path for the folder that has been entered, press [Change] on the left side of the destination field. Enter the correct path for the folder, and then press [OK]. ❒ You can register the path to the destination in the machine's address book. For
  • Ricoh Aficio MP 171 | Operating Instructions - Page 58
    on a NetWare Bindery server, depending on the NetWare environment. Consult 2 your administrator. You can send a file to NetWare server by any of the following methods folder on the NetWare Bindery server. D Press [Manual Input] on the right side of the path field. The soft keyboard appears. 50
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    logon user, enter it. Press [Manual Input] for [Password] to display the soft keyboard. I Press [Connection Test]. A connection test is performed to check whether the specified share folder exists. J Check the connection test result, and then press [Exit]. K Press [OK]. Note ❒ If you change
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    Scan Files by Scan to Folder ❒ You can register the path to the destination in the machine's address book. For details, see "Registering the Path to the Selected Destination in the Address Book". Reference p.142 "Folder transmission" p.54 "Registering the Path to the Selected Destination in the
  • Ricoh Aficio MP 171 | Operating Instructions - Page 61
    If you change the protocol after entering the path name, user name, or password, a Bindery server requires authentication, a login screen appears. Enter a user name and password for logging on to the address book. For details, see "Registering the Path to the Selected Destination in the Address Book
  • Ricoh Aficio MP 171 | Operating Instructions - Page 62
    Scan to Folder Registering the Path to the Selected Destination in the Address Book This section explains how to register folder paths you have entered manually or specified by browsing the network to the machine's address book. 2 A In the destination field, display the destination you want to
  • Ricoh Aficio MP 171 | Operating Instructions - Page 63
    User Name], [File Name], and [Password]. For details, see "Specifying File Information for a Stored File". D Press [OK]. E Specify the destination, make Privileges] may appear instead of [User Name]. For details about specifying [Access Privileges], consult your administrator. ❒ You can resend stored
  • Ricoh Aficio MP 171 | Operating Instructions - Page 64
    Sending Scan Files by Scan to Folder Reference p.61 "Specifying File Information for a Stored File" p.38 "Basic Operations When Using Scan to Folder" p.69 "Sending a Stored File" 2 56
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    can specify a password for each stored file. Files that are not password- protected can be accessed by other users on the same the network, view, download, or delete files stored in the ma- chine. For details about DeskTopBinder Lite, see DeskTopBinder Lite-related manuals. For details about
  • Ricoh Aficio MP 171 | Operating Instructions - Page 66
    will be deleted after a set period. For details about specifying the period, see General Settings Guide. ❒ Files stored under the scanner function cannot be printed from the machine's control panel. Print the files from a client computer after receiving them on the computer. ❒ You can also store
  • Ricoh Aficio MP 171 | Operating Instructions - Page 67
    section describes the basic operation for storing scan files. A Make sure that no previous settings remain. If a previous setting If necessary, specify the stored file's information, such as [User Name], [File Name], and [Password]. For details, see "Specifying File Information for a Stored File
  • Ricoh Aficio MP 171 | Operating Instructions - Page 68
    ] may appear instead of [User Name]. For details about specifying [Access Privileges], consult your administrator. ❒ By pressing [Send cannot press [Store Only]. ❒ To cancel scanning, press the {Clear / Stop} key or press [Stop] on the display panel. Reference p.99 "Various Scan Settings"
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    user name or file name, or protect the file with a password to prevent other people from accessing the file. Specifying a User Name 3 You can specify a user [User Name]. C Press the user name you want to specify. The user names shown here are names that were registered on the [Administrator Tools
  • Ricoh Aficio MP 171 | Operating Instructions - Page 70
    a name starting with "SCAN" followed by a 4-digit number. • Example: SCAN0001 You can change this file name. A Press [Store File]. 3 The Store File screen appears. B Press [File Name]. The soft keyboard appears. C Change the file name. D Press [OK] twice. Note ❒ For details about entering the text
  • Ricoh Aficio MP 171 | Operating Instructions - Page 71
    can view the file. A Press [Store File]. 3 The Store File screen appears B Press [Password]. C Using the number keys, enter a four to eight-digit number. D Press the {q} key. To change the password, press [Change], and then enter a new one. E For confirmation, enter the same number again. F Press
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    Using the list of stored files, you can delete stored files or change the file data. List of Stored Files This section describes how the list of stored item by pressing it. When you select or specify an item on the display panel, it is highlighted like [ ]. Keys that cannot be selected appear like
  • Ricoh Aficio MP 171 | Operating Instructions - Page 73
    ] to display the information for a file after selecting the file from the Use for deleting the selected file or file list. changing the user name, file name, or password. Note ❒ Depending on the security setting, some files may not appear in the list. ❒ The files that are stored by functions
  • Ricoh Aficio MP 171 | Operating Instructions - Page 74
    . A Press [Select Stored File]. B Press [Search by User Name]. C Select the user name to be used for the search. The user names shown here are names that were registered on the [Administrator Tools] tab in [System Settings]. To change a user name not shown here, press [Non-programmed Name], and
  • Ricoh Aficio MP 171 | Operating Instructions - Page 75
    Searching by file name You can search for a stored file by its file name. A Press [Select Stored File]. Displaying the List of Stored Files 3 B Press [Search by File Name]. The soft keyboard appears. C Enter the file name. It is necessary to distinguish between uppercase and lowercase letters. For
  • Ricoh Aficio MP 171 | Operating Instructions - Page 76
    be checked also on a client computer using Web Image Monitor. You can also download the stored files. When you enter http:// (machine IP address)/ in the address bar of the Web browser on a client computer, the top page of Web Image Monitor appears. Note ❒ It is recommended that you use Web Image
  • Ricoh Aficio MP 171 | Operating Instructions - Page 77
    There are two methods of sending stored files. Settings made under [Scanner Features] determine which method is used. For details, see General Settings Guide. • To send the URL by e-mail: 3 Under [Scanner Features], [Stored File E-mail Method], select [Send URL Link]. This method is useful when
  • Ricoh Aficio MP 171 | Operating Instructions - Page 78
    Switching to the Network Delivery Scanner Screen". E Specify the destination, make any other necessary settings. For details about how to send a you select a password-protected stored file, a screen for entering the password appears. To select the file, enter the correct password, and then press
  • Ricoh Aficio MP 171 | Operating Instructions - Page 79
    This section explains how to delete stored files and how to change the information for stored files. Deleting a Stored File This delete. If you select a password-protected stored file, a screen for entering the password appears. To select the file, enter the correct password, and then press [OK
  • Ricoh Aficio MP 171 | Operating Instructions - Page 80
    the manuals supplied with DeskTopBinder. Changing Information for a Stored File You can change information for a stored file, such as [User Name], [File Name], and [Password]. 3 Note ❒ Information for files waiting for being sent cannot be changed. Changing a user name You can change the user
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    here are names that were registered on the [Administrator Tools] tab in [System Settings]. To change a user name not shown here, press [Non-programmed Name], and then enter the user name. F Press [OK]. 3 G Make sure that the user name was changed as necessary, and press [Exit]. Note ❒ Using Web
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    To select the file, enter the correct password, and then press [OK]. D Press [Change File Name]. E Change the file name. For information about how to enter characters, see About This Machine. F Press [OK]. G Make sure that the file information was changed as necessary, and press [Exit]. Note ❒ Using
  • Ricoh Aficio MP 171 | Operating Instructions - Page 83
    Managing Stored Files Changing a password Enter the password for accessing the stored file. Important ❒ Be sure not to forget the password. If you forget it, consult the system admin- istrator of the machine. A Press [Select Stored File]. 3 The list of stored files appears. B Press [Manage / Delete
  • Ricoh Aficio MP 171 | Operating Instructions - Page 84
    Storing Files Using the Scanner Function J Press [Exit]. Note ❒ Using Web Image Monitor or DeskTopBinder, you can also change the password of a file stored in the machine from the client computer. For details about Web Image Monitor, see Web Image Monitor Help. For details about DeskTopBinder,
  • Ricoh Aficio MP 171 | Operating Instructions - Page 85
    • Delivering the file by e-mail ZZZ513S • Storing the file in a selected folder For details about the ScanRouter delivery software, see the manuals supplied with the ScanRouter delivery software. 3. Client Computer How to check a file from the client computer depends on the delivery method. For
  • Ricoh Aficio MP 171 | Operating Instructions - Page 86
    [System Settings]. If you have connected the machine to the network using an Ethernet cable, make the following settings. For details, see General Settings Guide. • Specify the machine's IP address and subnet mask • In [Effective Protocol], enable [TCP/IP] • Set [Delivery Option] to [On] C If
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    client computer. A Make sure Windows is running on the client computer, and then insert the "Scanner Driver and Utilities" or "Scanner Driver/Font Manager and Utili Setup] dialog box appears. For the subsequent installation steps, see the Setup Guide displayed from the [DeskTopBinder Lite Setup]
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    by pressing it. When you select or specify an item on the display panel, it is highlighted like [ ]. Keys that cannot be selected appear like enter the e-mail address. For details about how to send a file by e-mail via the delivery server, see the ScanRouter delivery software manuals. 5. [Attach
  • Ricoh Aficio MP 171 | Operating Instructions - Page 89
    delivery scanner. Important ❒ You must register destinations and senders in advance using the ScanRouter delivery software installed on the delivery server. A Make sure that no previous settings remain. If a previous setting remains, press the {Clear Modes} key. B If the E-mail screen or Scan
  • Ricoh Aficio MP 171 | Operating Instructions - Page 90
    address directly, see "Entering an E-mail Address Manually". ❒ If you have selected more than one destination, press [UPrev.] or [TNext] 4 next to the destination field to scroll through the destinations. ❒ To cancel To cancel scanning, press the {Clear / Stop} key or [Stop] on the display panel.
  • Ricoh Aficio MP 171 | Operating Instructions - Page 91
    "Specifying Delivery Destinations" p.88 "Specifying the Sender" p.91 "Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server" p.19 "Entering an E-mail Address Manually" p.3 "Check Modes" p.92 "Simultaneous Storage and Delivery" 4 83
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    Delivering Scan Files Switching to the Network Delivery Scanner Screen This section explains how to switch the screen to the network delivery scanner screen. If the E-mail screen or Scan to Folder screen is being displayed, switch to the network delivery scanner screen. A Press [ ]. B Press [Switch
  • Ricoh Aficio MP 171 | Operating Instructions - Page 93
    Specifying Delivery Destinations Specifying Delivery Destinations This section explains how to specify delivery destinations. Selecting Destinations Registered in the Destination List of the Delivery Server This section explains how to select destinations registered in the delivery server's
  • Ricoh Aficio MP 171 | Operating Instructions - Page 94
    registered using the ScanRouter delivery software). For details about how to set Short IDs, see the manuals supplied with the ScanRouter delivery software. A Press [Registration No.]. B Using the number keys, can search for destinations and select them. A Press [ ]. B Press [Search Address Book]. 86
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    Specifying Delivery Destinations C To search by destination name, press [Search by Dest. Name]. To search by comment, press [Search by Comment]. The soft keyboard appears. You can also search by combining [Search by Dest. Name] and [Search by Comment]. D Enter the beginning of the destination
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    Delivering Scan Files Specifying the Sender This section explains how to specify the e-mail sender when sending a file by email via the delivery server. The sender you specify appears in the subject line of e-mail. You can specify the sender by any of the following methods: • Select the sender from
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    by entering its Short ID number (registered using the ScanRouter delivery software). For details about how to set Short IDs, see the manuals supplied with the ScanRouter delivery software. A Press [Attach Sender's Name]. 4 B Using the number keys, enter the three-digit registration number assigned
  • Ricoh Aficio MP 171 | Operating Instructions - Page 98
    explains how to select a sender by searching the delivery server's Destination List. A Press [Attach Sender's Name]. 4 B Press [ ]. C To search by destination name, press [User (Dest.) Name]. To search by comment, press [Search by Comment]. The soft keyboard appears. You can also search by combining
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    that can be selected from the list must be registered in [System Settings] in advance. See General Settings Guide. 4 A Press [Attach Subject]. B Press the subject [Urgent]. C Press [Manual Input]. The soft keyboard appears. D Enter the subject "New product appearance". E Press [OK] twice. 91
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    [User Name], [File Name], and [Password]. For details, see "Specifying File Information for a Stored File". D Press [OK]. E Specify the destination, make ] may appear instead of [User Name]. For details about specifying [Access Privileges], consult your administrator. ❒ You can resend stored
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    network TWAIN scanner. Important ❒ To use the network TWAIN scanner, you must install the TWAIN driver, which is on the supplied CD-ROM. For details about installing the TWAIN driver, see "Installing the TWAIN Driver from the Supplied CD-ROM". ❒ To use the network TWAIN scanner, a TWAIN-compliant
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    a scan instruction from a supports the network TWAIN scanner. Note ❒ When using the machine as a network TWAIN scanner, you do not need to press the {Scanner} key on the machine's control panel. The screen switches automatically when you scan an original from a client computer using the TWAIN driver
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    use the network TWAIN scanner, an application that supports the scanner, such as DeskTopBinder Lite, must make the following settings. For details, see General Settings Guide. • Specify the machine's IP address and subnet mask • In [Effective Protocol], enable [TCP/IP] C Install the TWAIN driver
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    the TWAIN driver on a client computer. A Start Windows, and then insert the CD-ROM labeled "Scanner Driver and Utilities" or "Scanner Driver/Font Manager and automatically started. B Click [TWAIN Driver]. C The installer of the TWAIN Driver starts. Follow the instructions. 5 Note ❒ Before you
  • Ricoh Aficio MP 171 | Operating Instructions - Page 105
    ning, and orientation of the original. For details, see the TWAIN driver Help. I In the Scanner Control dialog box, click [Scan]. Depending on the security setting, if you press [Scan], a dialog box for entering the user name and password may appear. If there are more originals to be scanned, place
  • Ricoh Aficio MP 171 | Operating Instructions - Page 106
    can edit and print scan files. For more informa- tion about DeskTopBinder, see DeskTopBinder manuals. ❒ The model name of the connected scanner appears in the title bar of the Scanner Control dialog box. If there is more than one scanner of the same model on the network, make sure you have selected
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    6. Various Scan Settings This section describes various scan settings. Specifying Scan Settings This section explains how to make Scan settings. A Press [Scan Settings]. B Specify scan type, resolution, scan size, and other settings, as required. C Press [OK]. 99
  • Ricoh Aficio MP 171 | Operating Instructions - Page 108
    using an OCR-compliant application. ❖ [Text / Photo] Originals containing a mixture of photographs, pictures and characters (twovalue). Creates scanned images suitable for printing. 6 ❖ [Photo] Originals containing photographs and other pictures (two-value). Creates scanned images suitable for
  • Ricoh Aficio MP 171 | Operating Instructions - Page 109
    Items for Specifying Scan Settings Scan Size Select the size of the original to be scanned. The following items and sizes can be selected: ❖ [Auto Detect] Scans original sizes using the automatic size detect function. ❖ Template size A3L, A4K, A4L, A5K, A5L, 11 × 17L, 81/2 × 14L, 81/2 × 13L, 81/2 ×
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    Various Scan Settings Setting procedure of custom size when scanning an entire original This section explains how to set a custom size for scanning an entire original. To scan the entire area of an original, measure its dimensions on the surface of the original and enter them under Original Size (X1
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    Items for Specifying Scan Settings D Specify Original Size (X1 and Y1) using the number keys, and then press the {q} key. For example, set X1 to 300 mm and Y1 to 200 mm. E Set Start Position (X2 and Y2) to 0 mm, and then press the {q} key. For example, set X2 and Y2 to 0 mm, and press the {q} key.
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    Various Scan Settings ❒ To scan an original that is smaller than 140 mm, make settings as though you were scanning a section of an original that is larger than 140 mm. For example, to scan a CD label on the exposure
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    Items for Specifying Scan Settings Setting procedure of custom size when scanning part of an original This section explains how to set a custom size for scanning an area within an original. To scan a section of an original, measure Original Size (X1 and Y1), Start Position (X2 and Y2), and Scan Area
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    Various Scan Settings ❖ Example 3 Original is placed in the orientation in the ADF ARE004S Examples 1 and 2 (above) explain the procedure for scanning the "R" area of the original. 6 A Press [Scan Settings]. B Press [Scan Size]. C Press [Custom Size]. D Specify Original Size (X1 and Y1) using
  • Ricoh Aficio MP 171 | Operating Instructions - Page 115
    Area (X3 and Y3) displayed in the [Custom Size] field, and then press [OK]. 6 Note ❒ To scan an original that is smaller than 140 mm, make settings as though you were scanning a section of an original that is larger than 140 mm. 107
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    Various Scan Settings How to set originals to scan them by custom size This section explains how to place originals you want to scan at Custom size. ❖ Original orientation setting Under [Original Orientation], select [ ] or [ ] according to the orientation of your original. To display [Original
  • Ricoh Aficio MP 171 | Operating Instructions - Page 117
    Items for Specifying Scan Settings Edit Make editing settings. ❖ [Erase Border] Deletes the borders of the scanned original according to the specified width. If you select [Same Width], you can specify, in
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    Various Scan Settings Setting for Scanning Sides of Originals This section explains settings for scanning one- or two-sided originals. One-sided original This section explains the settings for scanning only one side of originals. A Press [1 Sided Orig.]. 6 Two-sided original This section explains
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    Setting for Scanning Sides of Originals C If the last page of the last original is blank, in [Last Page], select [1 Side] or [2 Sides]. To skip the last page, select [1 Side]. To scan the last page as blank page, select [2 Sides]. D Press [OK]. Note ❒ If you selected [Divide], the setting made here
  • Ricoh Aficio MP 171 | Operating Instructions - Page 120
    Various Scan Settings Setting of Original Feed Type This section explains the settings for original orientation, Batch/SADF, mixed sizes, divide, and stamp by pressing [Original Feed Type] Original Orientation This section explains how to correctly display the top/bottom orientation of scanned
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    of exposure glass 6 ❖ ADF Original orientation top edge placed first Control Panel Key top edge touches rear of ADF Note ❒ Originals are normally rectangular ( ) or horizontally long ( ). However, the table above uses squares to make original orientation easier to understand. Even if the actual
  • Ricoh Aficio MP 171 | Operating Instructions - Page 122
    specify Gray Scale for Scan Type, and single page TIFF/JPEG or multi-page TIFF is selected as the file type, refer to select does not appear, change the mode using [Switch to Batch] under [Scanner Features]. For details about [Switch to Batch], see General Settings Guide. • If you select [Batch
  • Ricoh Aficio MP 171 | Operating Instructions - Page 123
    C Press [OK]. Note ❒ For more details about procedures, see "Scanning Multiple Pages of Originals as One File". ❒ If [SADF] is selected, scanning starts as After scanning additional originals using the exposure glass • After changing settings while waiting for additional originals 6 • After
  • Ricoh Aficio MP 171 | Operating Instructions - Page 124
    Various Scan Settings Mixed Sizes This section explains how to set the machine to detect the length of individual originals when scanning a batch of originals that are the same width but different length. A Press [Original Feed Type]. B Press [Mixed Sizes] 6 C Press [OK]. Note ❒ The following
  • Ricoh Aficio MP 171 | Operating Instructions - Page 125
    then sending them. A Press [Original Feed Type]. B Press [Divide / Stamp], and then [Divide]. 6 C Press [Change], and then use the number keys to enter the number of pages you want to divide the job into sets of. D Press the {q} key. E If necessary, press [Division Check]. When you select [Division
  • Ricoh Aficio MP 171 | Operating Instructions - Page 126
    a batch of divided originals is blank, you can skip that page. To skip scanning, in [Last Page] under [2 Sided Original], select [1 Side]. To scan the last page as a blank page, select [2 Sides]. For details, see "Twosided original". Reference p.110 "Two-sided original" Stamp This section explains
  • Ricoh Aficio MP 171 | Operating Instructions - Page 127
    Feed Type C Press [OK]. Note ❒ Last pages are stamped even if you selected not to scan the last page. ❒ Stamping may continue if scanning is interrupted, depending on the cause of interruption. ❒ Replace the stamp cartridge when stamp begins to fade. For details, see Troubleshooting. 6 119
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    To send multiple originals as a multi-page file, in [File Name / Type], select a multi-page file type. For details about file change the mode using [Switch to Batch] under [Scanner Features]. For details about [Switch to Batch], see General Settings Guide. C Press [OK]. D Place originals. E Make
  • Ricoh Aficio MP 171 | Operating Instructions - Page 129
    Scanning Multiple Pages of details about [Wait Time for Next Orig.: Exposure Glass], see General Settings Guide. ❒ If, under [Scanner Features], [Set Wait Time] is set for press the {q} key. Countdown is canceled if Scan Settings or other settings are changed in the meantime. Place addi- tional
  • Ricoh Aficio MP 171 | Operating Instructions - Page 130
    the file type using the delivery server computer. For de- tails, see the manuals supplied with the ScanRouter delivery software. ❒ Files are stored in TIFF or JPEG following file types: • For Single Page [TIFF / JPEG] or [PDF] • For Multi-page [TIFF] or [PDF] A Press [File Name / Type]. B
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    are given file names that contain the time and date of scanning. (Example: For a file scanned in multi-page TIFF at 10 ms, 15 sec., 15:30 hours on Dec. 31, 2020, the file name will be 20201231153015010.tif) If necessary, you can change the file name. A Press [File Name / Type]. 123
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    Various Scan Settings B Press [File Name]. The soft keyboard appears. C Enter a file name. D Press [OK] twice. 6 124
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    , 1 sided/2 sided original, Top to Top/Top to Bottom, Last Page, Divide, Original Feed Type, File Type, Batch/SADF, and Stamp. Registering To register frequently used settings in a program: A On the initial scanner screen, make the settings you want to register in a program. B Press the {Program}
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    Various Scan Settings F Press [OK]. The Program screen reappears. When the settings are successfully registered, m appears on the left side of the registered program number and the program name appears on the right side. The initial screen reappears after a moment. Recalling a Program To recall
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    the settings registered to a program: A Press the {Program} key. Programs AHY001S B Press [B Recall]. C Press the number of the program you want to change. D Change settings of the program. E Press the {Program} key. F Press [m Register]. G Press the number of the program whose settings you
  • Ricoh Aficio MP 171 | Operating Instructions - Page 136
    to delete. D Press [Yes]. The program is deleted, and the initial screen reappears after a moment. Changing the Registered Program Name To change the name of a registered program: A Press the {Program} key. AHY001S B Press [Change Name]. C Press the number of the program whose name you want to
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    Programs D Enter a new program name. A program name can be entered using up to 40 characters. E Press [OK]. The new program name appears briefly, and then the initial screen reappears. 6 129
  • Ricoh Aficio MP 171 | Operating Instructions - Page 138
    and the Scanner Properties dialog box settings: ❖ Exposure Glass Original Orientation TWAIN Scanner Control Dialog Box Key top edge touches top left of exposure glass This orientation is the TWAIN driver's standard setting. Place originals in this orientation normally. top edge touches rear of
  • Ricoh Aficio MP 171 | Operating Instructions - Page 139
    table above uses squares to make original orientation easier to understand. Even if the actual shape of the original is different, the combination of original orientation and the orientation specified on the scanner driver does not change. ❒ For details about the Scanner Control dialog box, see the
  • Ricoh Aficio MP 171 | Operating Instructions - Page 140
    Various Scan Settings 6 132
  • Ricoh Aficio MP 171 | Operating Instructions - Page 141
    the scan size is shown below. If the combination is unreadable, "Exceeded max. data capacity. Check the scanning resolution, then press Start again." appears on the machine's control panel display. Change the condition until scanning is enabled. Note ❒ Image compression level can limit Maximum image
  • Ricoh Aficio MP 171 | Operating Instructions - Page 142
    explains the relationship between resolution and scan size when using the e-mail, Scan to Folder, storing, or network delivery scanner function. ❖ If [Text (Print)], [Text (OCR)], [Text / Photo], or [Photo] is selected for Scan Type All combinations up to A3/297 × 432 mm (11 × 17 inches) and
  • Ricoh Aficio MP 171 | Operating Instructions - Page 143
    machine as a TWAIN scanner. To specify the scan area or resolution on the machine you are using as a network TWAIN scanner directly, see the TWAIN driver Help. ❖ If [Binary(Text)] or [Binary(Photo)] is selected in [Col./Grad.:] The originals can be scanned using combinations marked with if Original
  • Ricoh Aficio MP 171 | Operating Instructions - Page 144
    Appendix ❖ If [Gray Scale] is selected in [Col./Grad.:] The originals can be scanned using combinations marked with if Original Orientation is L. in the table 100 200 300 400 500 600 700 800 900 1000 1100 1200 dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi A3 B4 A4 B5 A5 B6 A6 A7 11× 17
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    Single-page file type Scan Type Text (Print), page format. When sending files by e-mail or Scan to Folder, you can select single-page or multi-page format. ❒ JPEG format files cannot be sent as a multi-page TIFF file even if you specify to send it as a multi-page TIFF. The file is sent in a default
  • Ricoh Aficio MP 171 | Operating Instructions - Page 146
    machines that support the operating system properly This driver cannot be used in RISC-based processor (MIPS R series, Alpha AXP, or PowerPC) Windows NT environments. • Operating system Microsoft Windows 95/98/Me Microsoft Windows 2000/XP Microsoft Windows NT 4.0 Microsoft Windows Server 2003
  • Ricoh Aficio MP 171 | Operating Instructions - Page 147
    for stored files. For details about DeskTopBinder Lite, see DeskTopBinder Lite manuals or DeskTopBinder Lite Help. ❖ File path DeskTopBinder Lite is stored support the following operating system properly • Operating system 7 When installing all functions of DeskTopBinder Microsoft Windows 98SE
  • Ricoh Aficio MP 171 | Operating Instructions - Page 148
    Scan using TWAIN scanner or Print without starting DeskTopBinder. To use these functions from Function Palette, you must first configure them using DeskTopBinder Extended Features. For details about Function Palette, see DeskTopBinder manuals. • SmartDeviceMonitor for Client SmartDeviceMonitor for
  • Ricoh Aficio MP 171 | Operating Instructions - Page 149
    e-mail address char- 128 alphanumeric charac- acters ters E-mail addresses found via LDAP server search addresses you can 500 addresses specify at the same time You can specify 100 destinations by direct entry, including LDAP search. Select the remaining 400 destinations from registered addresses
  • Ricoh Aficio MP 171 | Operating Instructions - Page 150
    - 128 alphanumeric charac- - ters on NCP ters 7 Number of user name charac- 64 alphanumeric charac- - ters on NCP ters Number of password charac- 64 alphanumeric charac- - ters on NCP ters Number of addresses you can 50 addresses specify at the same time You can specify a maximum of 50
  • Ricoh Aficio MP 171 | Operating Instructions - Page 151
    can be viewed. Number of user name characters 20 alphanumeric characters On the control panel, the first 16 characters are displayed. When viewing the stored files from a client computer using DeskTopBinder, all the entered characters can be viewed. Number of password charac- 4-8 digit number
  • Ricoh Aficio MP 171 | Operating Instructions - Page 152
    text. Number of e-mail address char- 128 alphanumeric charac- - acters ters Number of addresses you can 500 addresses specify at the same time destinations by direct entry, including LDAP search. Select the remaining 435 destinations from registered addresses The maximum number of destinations
  • Ricoh Aficio MP 171 | Operating Instructions - Page 153
    to Folder/Network Delivery Scanner function: 52 page/min (Original size: A4K, Scan Type: Text (Print), Resolution: 200 dpi, Compression (Black & require more time). Image sensor type CCD Image Sensor Scan type Sheet, book Interface Ethernet interface (10BASE-T or 100BASE-TX), IEEE 802.11b (
  • Ricoh Aficio MP 171 | Operating Instructions - Page 154
    2 Sided Orig., 110 A Address Book, 10, 36, 43 ADF, 108, 113, 130 Advanced search, 18, 20, 26, 43 Attach Subject, 27, 91 Auto Detect, 101 Auto Image Density, 100 Auto-run program, 138 B Batch, 114 Bindery, 50, 52 C CD-ROM, 138 Changing a file name, 74 Changing a password, 75 Changing a stored file
  • Ricoh Aficio MP 171 | Operating Instructions - Page 155
    by e-mail, 10 using the network TWAIN scanner, 95 Programs, 125 changing registered program, 127 changing the name, 128 deleting, 128 recalling, 126 registering, 125 R Registering a destination, 23 Registering in the address book, 23 Registering the path, 54 Registration numbers, 17, 25, 42, 86
  • Ricoh Aficio MP 171 | Operating Instructions - Page 156
    (Print), 100 TIFF, 137 TIFF/JPEG, 122 Transmission function folder transmission, 142 sending e-mail, 141 simultaneous transmission, 142 TWAIN Driver, 96, 97, 138 TWAIN scanner, 93, 94, 97, 130, 131, 135 setting original orientation, 130 Two-sided original, 110 U URL, 31 User name, 61, 72 User
  • Ricoh Aficio MP 171 | Operating Instructions - Page 157
    Adobe Systems Incorporated. Pentium® is a registered trademark of Intel Corporation. NetWare® is a registered trademark of Novell, inc. Microsoft®, Windows®, and Windows NT® are registered trademarks of Microsoft Corporation. Other product names used herein are for identification purposes only and
  • Ricoh Aficio MP 171 | Operating Instructions - Page 158
    Operating Instructions Scanner Reference GB GB AE AE D313-6600
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Operating Instructions
Scanner Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Sending Scan Files by E-mail
Sending Scan Files by Scan to Folder
Storing Files Using the Scanner Function
Delivering Scan Files
Scanning Originals with the Network TWAIN Scanner
Various Scan Settings
Appendix
1
2
3
4
5
6
7