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Ricoh Aficio MP 171 Operating Instructions - Page 24

Specifying E-mail Destinations, Selecting the Destination from the Machine’s Address Book

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Sending Scan Files by E-mail Specifying E-mail Destinations This section explains how to specify e-mail destinations. 1 You can specify e-mail destinations by any of the following methods: • Select the destination from the machine's address book • Enter the e-mail address directly • Search the LDAP server for the destination and select it Before you select destinations, make sure you have selected [To]. If necessary, press [Cc] or [Bcc], and then select destinations. Selecting the Destination from the Machine's Address Book This section explains how to select the destination from the machine's address book. Important ❒ To use this function, you must register the destinations in [System Settings] in advance. For details, see General Settings Guide. You can use the following methods to select destinations registered in the machine's address book: • Select a destination from the list • Select a destination by entering the registration number • Select a destination by searching the machine's address book Note ❒ Depending on the security settings, certain destinations may not be dis- played. 16

Section	Page
Operating Instructions Scanner Reference	1
Introduction	2
Important	2
Notes:	2
Caution:	2
Manuals for This Machine	3
TABLE OF CONTENTS	5
How to Read This Manual	9
Symbols	9
About the Scanner Functions	10
Display Panel	11
Confirmation Displays	11
Check Modes	11
Scanned Files Status	12
Scanner Features	14
1. Sending Scan Files by E-mail	17
Before Sending Scan Files by E-mail	17
Outline of Sending Scan Files by E-mail	17
Preparation for Sending by E-mail	18
Registering E-mail Addresses in the Address Book	18
E-mail Screen	19
Basic Operation for Sending Scan Files by E-mail	20
Switching to the E-mail Screen	23
Specifying E-mail Destinations	24
Selecting the Destination from the Machine’s Address Book	24
Selecting a destination from the list	25
Selecting destinations by entering the registration numbers	25
Searching the machine’s address book for the destination and selecting it	26
Entering an E-mail Address Manually	27
Selecting Destinations by Searching an LDAP Server	28
Registering a Directly-Entered Destination in the Address Book	31
Specifying the E-mail Sender	32
Selecting a Sender from the List	32
Using a Registration Number to Specify a Sender Name	33
Selecting the Sender by Searching the Machine’s Address Book	34
Specifying the E-mail Subject	35
Specifying the E-mail Message	36
Selecting a Message from the List	36
Manual Entry of a Message	37
Simultaneous Storage and Sending by E-mail	38
Sending the URL by E-mail	39
2. Sending Scan Files by Scan to Folder	41
Before Sending Files by Scan to Folder	41
Outline of Sending Scan Files by Scan to Folder	41
Sending files to shared folders	41
Sending files to an FTP server	42
Sending files to a NetWare server	43
Preparation for Sending by Scan to Folder	43
Registering Destination Folders in the Address Book	44
Scan to Folder Screen	45
Basic Operations When Using Scan to Folder	46
Switching to the Scan to Folder Screen	48
Specifying Scan to Folder Destinations	49
Selecting the Destination from the Machine’s Address Book	49
Selecting a destination registered in the destination list	50
Selecting destinations by entering the registration numbers	50
Searching the machine’s address book for the destination and selecting it	51
Sending Files to a Shared Network Folder	52
Entering the path to the destination manually	52
Specifying the path by browsing the network for destinations	54
Sending Files to an FTP Server	56
Entering the path to an FTP server manually	56
Sending Files to NetWare server	58
Entering the destination path of the NetWare server directly	58
Specifying the path by browsing to the destination on NetWare server	60
Registering the Path to the Selected Destination in the Address Book	62
Simultaneous Storage and Sending by Scan to Folder	63
3. Storing Files Using the Scanner Function	65
Before Storing Files	65
Outline of File Storage under the Scanner Function	65
Basic Operation for Storing Scan Files	67
Specifying File Information for a Stored File	69
Specifying a User Name	69
Specifying a File Name	70
Specifying a Password	71
Displaying the List of Stored Files	72
List of Stored Files	72
Searching the List of Stored Files	74
Searching by user name	74
Searching by file name	75
Checking Stored Files from a Client Computer	76
Using Desk Top Binder Lite to Display Stored Files	76
Using Web Image Monitor to Display Stored Files	76
Sending a Stored File	77
Sending Stored Files	77
Managing Stored Files	79
Deleting a Stored File	79
Changing Information for a Stored File	80
Changing a user name	80
Changing a file name	82
Changing a password	83
4. Delivering Scan Files	85
Before Delivering Files	85
Outline of Scan File Delivery	85
Preparing to Deliver a File	86
Installing DeskTopBinder Lite from the Supplied CD-ROM	87
Network Delivery Scanner Screen	88
Basic Operation for Delivering Files	89
Switching to the Network Delivery Scanner Screen	92
Specifying Delivery Destinations	93
Selecting Destinations Registered in the Destination List of the Delivery Server	93
Selecting a destination from the Destination List	93
Selecting destinations by entering their registration numbers	94
Selecting destinations by searching the delivery server’s Destination List	94
Specifying the Sender	96
Selecting a Sender from the Sender List	96
Selecting the Sender by Entering the Registration Number	97
Selecting a Sender by Searching the Delivery Server’s Destination List	98
Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server	99
Simultaneous Storage and Delivery	100
5. Scanning Originals with the Network TWAIN Scanner	101
Before Using the Network TWAIN Scanner	101
Outline of the Network TWAIN Scanner	102
Preparing to Use the Network TWAIN Scanner	103
Installing the TWAIN Driver from the Supplied CD-ROM	104
Basic Network TWAIN Scanner Operation	105
6. Various Scan Settings	107
Specifying Scan Settings	107
Items for Specifying Scan Settings	108
Scan Type	108
Resolution	108
Image Density	108
Scan Size	109
Relationship of original of mixed sizes and scan size	109
Setting procedure of custom size when scanning an entire original	110
Setting procedure of custom size when scanning part of an original	113
How to set originals to scan them by custom size	116
Edit	117
Setting for Scanning Sides of Originals	118
One-sided original	118
Two-sided original	118
Setting of Original Feed Type	120
Original Orientation	120
Placing Originals	121
Batch, SADF	122
Mixed Sizes	124
Divide	125
Stamp	126
Scanning Multiple Pages of Originals as One File	128
Setting File Type and File Name	130
Setting File Type	130
Setting File Name	131
Programs	133
Registering Frequently Used Setting	133
Recalling a Program	134
Changing a Registered Program	135
Deleting a Program	136
Changing the Registered Program Name	136
Scan Settings When Using Twain Scanner	138
Setting Original Orientation on the TWAIN Scanner	138
Placing Originals	138
When Scanning Originals of Mixed Sizes Using TWAIN Scanner	139
7. Appendix	141
Relationship between Resolution and Scan Size	141
When Using E-mail, Folder Sending, Storing or Network Delivery Function	142
When Using as a TWAIN Scanner	143
Scan Settings and File Types	145
Software Supplied on CD-ROM	146
Auto-Run Program	146
TWAIN Driver	146
DeskTopBinder Lite	147
Values of Various Set Items for Transmission/Storage/Delivery Function	149
Transmission Function	149
Sending E-mail	149
Folder transmission	150
Simultaneous Transmission	150
Storage Function	151
Network Delivery Function	152
Specifications	153