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Brother International MFC-8710DW Software User's Guide - English - Page 239

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Network Scanning Scan to E-mail (E-mail Server, For MFC-8910DW and MFC-8950DW(T): standard, MFC-8510DN and MFC-8710DW: available as a download) 13 MFC-8510DN and MFC-8710DW can be assigned an E-mail address allowing you to send, receive or forward documents over a Local Area Network or the Internet to computers or other Internet Fax machines. In order to use this function, please download the necessary software from the Brother Solutions Center (http://solutions.brother.com/). When you choose Scan to E-mail (E-mail Server) you can scan a black and white or color document and send it directly to an E-mail address from the machine. You can choose PDF, PDF/A, Secure PDF, Signed PDF or TIFF for black and white and PDF, PDF/A, Secure PDF, Signed PDF, XPS or JPEG for color. Note • PDF/A is a PDF file format intended for long-term archiving. This format contains all the necessary information for reproducing the document after long-term storage. • Secure PDF is a PDF file format that has been password-protected. • Signed PDF is a PDF file format that helps prevent data tampering and the impersonation of an author by including a digital certificate within the document. • If you choose Signed PDF, you must install and then configure a certificate to your machine using Web Based Management. For the details of the certificate installation, see Using Certificates for device security (uu Network User's Guide). After the installation, you can configure a certificate using the following steps. a Start your web browser and type "http://xxx.xxx.xxx.xxx" (where xxx.xxx.xxx.xxx is the IP address of your machine) into your browser. b Click Administrator. c No password is required by default. Enter a password if you have set one and press . d Choose Signed PDF for a configuration. 13 231

Section	Page
Software User’s Guide	1
Applicable models	2
Definitions of notes	2
Compilation and publication notice	2
IMPORTANT NOTE	2
Table of Contents	3
Section I: Machine operation keys	9
1 Using the control panel	10
Using the printer keys	10
Job Cancel	10
Secure Print Key	10
Printer Emulation Support	12
Setting the Emulation mode	13
Printing the Internal Font List	14
Printing the Print Configuration List	15
Test Print	16
Duplex (two-sided) Print	17
Auto Continue	18
Restoring default printer settings	19
Using the scan keys	19
Section II: Windows®	20
2 Printing	21
Using the Brother printer driver	21
Printing a document	22
Duplex (two-sided) printing	23
Guidelines for printing on both sides of the paper	23
Automatic duplex printing	23
Manual duplex printing	23
Simultaneous scanning, printing and faxing	23
Printer driver settings	24
Accessing the printer driver settings	25
Basic tab	26
Paper Size	26
Orientation	27
Copies	27
Media Type	28
Resolution	29
Print Settings	29
Multiple Page	29
Duplex (two-sided)/ Booklet	30
Paper Source	31
Advanced tab	32
Scaling	33
Reverse Print	33
Use Watermark	33
Watermark Settings	34
Transparent	34
In Outline Text	34
Custom Settings	35
Header-Footer Print	36
Toner Save Mode	36
Secure Print	36
Administrator	37
User Authentication (For network models)	38
Other Print Options	38
Macro	38
Density Adjustment	38
Improve Print Output	39
Skip Blank Page	39
Print Profiles tab	40
Add Profile	41
Delete Profile	41
Support	42
Accessories tab	44
Ports tab	45
Features in the BR-Script3 printer driver (PostScript® 3™ language emulation)	46
Printing Preferences	46
Advanced options	50
Ports tab	53
Status Monitor	54
Monitoring the machine’s status	55
3 Scanning	56
Scanning a document using the TWAIN driver	56
Scanning a document into the PC	56
Pre-Scanning to crop a portion you want to scan	58
Settings in the Scanner Setup dialog box	59
Scan (Image Type)	59
Resolution	60
Scan Type	60
Reduce Noise	61
Brightness	61
Contrast	61
Document Size	62
Scanning a document using the WIA driver	64
WIA compliant	64
Scanning a document into the PC	64
Pre-Scanning to crop a portion you want to scan using the scanner glass	67
Scanner Utility	69
Scanning a document using the WIA driver (Windows Photo Gallery and Windows Fax and Scan)	71
Scanning a document into the PC	71
Pre-Scanning to crop a portion you want to scan using the scanner glass	73
Using Nuance™ PaperPort™ 12SE	74
Viewing items	74
Organizing your items in folders	75
Quick links to other applications	76
Nuance™ PaperPort™ 12SE lets you convert image text into text you can edit	76
Importing items from other applications	76
Exporting items into other formats	77
Exporting an image file	77
Uninstalling Nuance™ PaperPort™ 12SE	77
(Windows® XP)	77
(Windows Vista® and Windows® 7)	77
4 ControlCenter4	78
Overview	78
Changing the user interface	78
Using ControlCenter4 in Home Mode	79
ControlCenter4 Features for Home Mode users	80
Scan tab	81
File types	82
Document Size	83
Saving the scanned image	83
Printing the scanned image	84
Opening the scanned image with an application	84
Attaching the scanned data to E-mail	85
Using the OCR feature	85
PC-FAX tab (For MFC models)	86
Sending an image file from your computer	87
Sending a scanned image	87
Viewing and printing received PC-FAX data	88
Device Settings tab	89
Configuring Remote Setup (For MFC models)	89
Accessing Quick Dial (For MFC models)	90
Configuring Scan key settings	90
Launching the BRAdmin utility	92
Support tab	93
Opening ControlCenter Help	93
Using Brother Solutions Center	93
Accessing the Brother CreativeCenter	93
Using ControlCenter4 in Advanced Mode	94
ControlCenter4 Features for Advanced Mode users	95
Scan tab	96
File types	97
Document Size	98
Opening the scanned image with an application	98
Using the OCR feature	99
Attaching the scanned data to E-mail	99
Saving the scanned image	100
How to change the default settings of each button	100
PC-Copy tab	101
Printing the scanned image	101
PC-FAX tab (For MFC models)	101
Sending an image file from your computer	101
Sending a scanned image	102
Viewing and printing received PC-FAX data	102
Device Settings tab	103
Configuring Remote Setup (For MFC models)	103
Accessing Quick Dial (For MFC models)	103
Configuring Scan key settings	104
Launching the BRAdmin utility	105
Support tab	106
Opening ControlCenter Help	106
Using Brother Solutions Center	106
Accessing the Brother CreativeCenter	106
Custom tab	107
Creating a Custom tab	107
Creating a Custom button	108
Quick reference for scanning operation	109
Changing the Scan key settings for Scan to PC menu	112
5 Remote Setup (For MFC models)	113
Remote Setup	113
6 Brother PC-FAX Software (For MFC models)	115
PC-FAX sending	115
Sending a file as a PC-FAX	115
Setting up user information	117
Sending setup	118
Setting up a cover page	118
Entering cover page information	119
Address Book	120
Brother Address Book	121
Setting up a member in the Address Book	121
Setting up a group for broadcasting	122
Editing member information	123
Deleting a member or group	123
Exporting the Address Book	124
Exporting Address Book entries	124
Importing to the Address Book	125
Importing an ASCII text file	125
PC-FAX receiving	127
Enabling PC-FAX Receiving software on your machine	128
Running the PC-FAX Receiving software on your PC	129
Setting up your PC	130
Configuring the Network PC-FAX Receiving Settings	131
Viewing new PC-FAX messages	132
7 Firewall settings (For Network users)	133
Before using the Brother software	133
Windows® XP SP2 or greater	133
Windows Vista® users	136
Windows® 7 users	139
Section III: Apple Macintosh	143
8 Printing and Faxing	144
Features in the printer driver (Macintosh)	144
Duplex (two-sided) printing	144
Guidelines for printing on both sides of the paper	144
Automatic duplex printing	144
Manual duplex printing	144
Simultaneous scanning, printing and faxing	145
Choosing page setup options	145
Choosing printing options	148
Cover Page	149
Layout	150
Secure Print	151
Print Settings	152
Duplex Printing	155
Removing the Printer driver for Macintosh	156
Features in the BR-Script3 printer driver (PostScript® 3™ language emulation)	157
Choosing printing options	157
Printer Features	158
Secure Print	161
Status Monitor	162
Updating the machine’s status	162
Hiding or showing the window	163
Quitting the window	163
Web Based Management (Network Connection Only)	163
Sending a fax (For MFC models)	164
Using the Addresses panel	168
9 Scanning	170
Scanning a document using the TWAIN driver	170
Scanning an image into your Macintosh	171
Scanning a whole page	171
Scanning a duplex (two-sided) document (For DCP-8155DN, MFC-8910DW and MFC-8950DW(T))	172
Pre-Scanning an image	173
Settings in the Scanner window	174
Resolution	174
Scan Type	174
Document Size	175
Adjusting the Image	176
Scanning a document using the ICA driver (Mac OS X 10.6.x or greater)	177
Choosing your machine from Print & Fax or Print & Scan	182
Using Presto! PageManager	183
Features	183
System requirements for Presto! PageManager	183
NewSoft Technical Support	184
10 ControlCenter2	186
Using ControlCenter2	186
Turning the AutoLoad feature off	187
SCAN	188
File types	189
Document Size	189
Image (example: Apple Preview)	190
OCR (word processing application)	192
E-mail	193
File	194
CUSTOM SCAN	195
File types	196
Document Size	196
User-defined button	196
Scan to Image	197
Scan to OCR	199
Scan to E-mail	201
Scan to File	203
COPY / PC-FAX (Mac OS X 10.5.8 and 10.6.x, PC-FAX for MFC models only)	205
DEVICE SETTINGS	207
Remote Setup (For MFC models)	208
Quick-Dial (For MFC models)	209
Status Monitor	209
11 Remote Setup (For MFC models)	210
Remote Setup	210
Section IV: Using the Scan key	212
12 Scanning (For USB cable users)	213
Using the Scan key	213
Scan to USB	215
Scan to E-mail	222
Scan to Image	224
Scan to OCR	226
Scan to File	228
13 Network Scanning	230
Before using Network Scanning	230
Network license (Windows®)	230
Configuring Network Scanning (Windows®)	231
Configuring Network Scanning (Macintosh)	234
Using the Scan key on your network	235
Scan to E-mail	237
Scan to E-mail (E-mail Server, For MFC-8910DW and MFC-8950DW(T): standard, MFC-8510DN and MFC-8710DW: available as a download)	239
Scan to Image	244
Scan to OCR	246
Scan to File	248
Scan to FTP	250
Configuring the FTP Default Settings	252
Scan to FTP using FTP Server Profiles	253
Scan to Network (Windows®)	257
Configuring the Scan to Network Default Settings	259
Scan to Network using Scan to Network Profiles	261
How to set a new default for the file size (Scan to E-mail (E-mail server), FTP and Network, For 5-line LCD models)	264
How to set a new default for Scan to E-mail (E-mail Server, For MFC-8950DW(T))	265
Setting the new default	265
Factory reset	266
Using Web Services for scanning on your network (Windows Vista® SP2 or greater and Windows® 7)	267
Using Web Services for scanning on your network from a computer (Windows Vista® SP2 or greater and Windows® 7)	267
Using Web Services from the Brother machine (Windows Vista® SP2 or greater and Windows® 7)	268
Configuring scan settings for Web Services	269
Index	270

Match case Limit results 1 per page

Network Scanning

231

Scan to E-mail (E-mail Server, For MFC-8910DW and MFC-8950DW(T): standard,

MFC-8510DN and MFC-8710DW: available as a download)

MFC-8510DN and MFC-8710DW can be assigned an E-mail address allowing you to send, receive or

forward documents over a Local Area Network or the Internet to computers or other Internet Fax machines.

In order to use this function, please download the necessary software from the Brother Solutions Center

(http://solutions.brother.com/

When you choose Scan to E-mail (E-mail Server) you can scan a black and white or color document and send

it directly to an E-mail address from the machine. You can choose PDF, PDF/A, Secure PDF, Signed PDF or

TIFF for black and white and PDF, PDF/A, Secure PDF, Signed PDF, XPS or JPEG for color.

Note

•

PDF/A is a PDF file format intended for long-term archiving. This format contains all the necessary

information for reproducing the document after long-term storage.

•

Secure PDF is a PDF file format that has been password-protected.

•

Signed PDF is a PDF file format that helps prevent data tampering and the impersonation of an author by

including a digital certificate within the document.

•

If you choose

Signed PDF

, you must install and then configure a certificate to your machine using Web

Based Management.

For the details of the certificate installation, see Using Certificates for device security (

Network User's

Guide).

After the installation, you can configure a certificate using the following steps.

Start your web browser and type “http://xxx.xxx.xxx.xxx” (where xxx.xxx.xxx.xxx is the IP address of

your machine) into your browser.

Click

Administrator

No password is required by default. Enter a password if you have set one and press

Choose

Signed PDF

for a configuration.