HP Jornada 700 HP Jornada 700 Series Handheld PC - (English) User Guide - Page 61

To create a meeting request

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Chapter 4 | Staying organized | 57 choose to accept or decline the meeting. If they accept, the meeting is automatically placed in their schedule. In addition, their response is automatically sent back to you, and your calendar is updated. Before you can send a meeting request, you must enter e-mail addresses in Contacts and set up Inbox to send and receive messages (see the Using Inbox section in chapter 6). To create a meeting request 1. On the Start menu, point to Programs, point to Pocket Outlook, and then tap Calendar. -or- Tap the Calendar hot key. 2. On the Tools menu, tap Options, and then choose a mail transport: • If you send and receive messages using synchronization, select ActiveSync. • If you connect to an ISP or network, select the service you set up in Inbox or the HP Jornada dialup application. 3. Tap OK. 4. On the File menu, tap Make Meeting. 5. Enter the meeting information. 6. Select the contacts you want to invite. Select other desired options, and then tap OK. Inbox automatically creates a meeting request and sends it to the attendees the next time you connect to your mail server or synchronize with your desktop PC. Your HP Jornada will remind you about your appointments and meetings by playing a sound, flashing the notification light, and/or displaying a message on the screen. To choose the way you prefer to be notified, open the appointment or meeting, tap , and then tap Reminder Options. You can silence an alarm without even opening your HP Jornada by pressing the blinking alarm-notification LED on the cover.

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Chapter 4 | Staying organized |
57
choose to accept or decline the meeting. If they accept, the
meeting is automatically placed in their schedule. In addition,
their response is automatically sent back to you, and your
calendar is updated.
Before you can send a meeting request, you must enter e-mail
addresses in Contacts and set up Inbox to send and receive
messages (see the Using Inbox section in chapter 6).
To create a meeting request
1.
On the
Start
menu, point to
Programs
, point to
Pocket
Outlook
, and then tap
Calendar
.
–
or
–
Tap the Calendar hot key.
2.
On the
Tools
menu, tap
Options
, and then choose a
mail transport:
•
If you send and receive messages using
synchronization, select
ActiveSync
.
•
If you connect to an ISP or network, select the
service you set up in Inbox or the HP Jornada dialup
application.
3.
Tap
OK
.
4.
On the
File
menu, tap
Make Meeting.
5.
Enter the meeting information.
6.
Select the contacts you want to invite.
Select other desired options, and then tap
OK
.
Inbox automatically creates a meeting request and sends it to the
attendees the next time you connect to your mail server or
synchronize with your desktop PC.
Your HP Jornada will remind you about your appointments
and meetings by playing a sound, flashing the notification
light, and/or displaying a message on the screen. To choose the
way you prefer to be notified, open the appointment or
meeting, tap
, and then tap
Reminder Options
. You can
silence an alarm without even opening your HP Jornada by
pressing the blinking alarm-notification LED on the cover.