Sharp FO IS125N FO-IS125N Operation Manual - Page 122

Receiving Faxes to E-mail/Folder, Storing or clearing groups of originating fax numbers

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Receiving Faxes to E-mail/Folder Receiving Faxes to E-mail/Folder If you have connected the machine to a network, you can have incoming faxes from specified fax numbers (or all fax numbers) automatically converted to email and forwarded to designated e-mail recipients, or converted to image files and forwarded to a network folder or FTP server. ♦ This provides a convenient means of forwarding received faxes to someone who is out of the office. ♦ This function can be used to send copies of all received faxes to an administrator or network folder for centralized document storage. Storing (or clearing) groups of originating fax numbers and forwarding e-mail addresses To use the Fax to E-mail/Folder function, you must first store one or more groups of originating fax numbers and forwarding destinations (e-mail address, network folder, or FTP server). ♦ One originating fax number and one forwarding destination can be stored in each group. When a fax is received, the machine will check each stored group, and if the originating number of the received fax matches the originating fax number in one of the groups, the machine will forward the fax to the forwarding destination in that group. ♦ You can also omit entry of an originating fax number in a group and have faxes from all originating fax numbers forwarded to the forwarding destination. ♦ Up to 30 groups can be stored. ♦ If the same originating fax number (or "ALL TRANSFER") is stored in two or more different groups, a network folder or FTP server can only be specified as the forwarding destination in one group; the forwarding destination of the other group(s) must be an e-mail address. 1 FUNCTION Press , then until [FAX TO E-MAIL/FOLDER] appears. 2 Press , then until [FORWARDING ADDRESS] appears. 120

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Receiving Faxes to E-mail/Folder
120
Receiving Faxes to E-mail/Folder
If you have connected the machine to a network, you can have incoming faxes
from specified fax numbers (or all fax numbers) automatically converted to e-
mail and forwarded to designated e-mail recipients, or converted to image
files and forwarded to a network folder or FTP server.
♦
This provides a convenient means of forwarding received faxes to someone
who is out of the office.
♦
This function can be used to send copies of all received faxes to an
administrator or network folder for centralized document storage.
Storing (or clearing) groups of originating fax numbers and
forwarding e-mail addresses
To use the Fax to E-mail/Folder function, you must first store one or more
groups of originating fax numbers and forwarding destinations (e-mail
address, network folder, or FTP server).
♦
One originating fax number and one forwarding destination can be stored in
each group. When a fax is received, the machine will check each stored
group, and if the originating number of the received fax matches the
originating fax number in one of the groups, the machine will forward the fax
to the forwarding destination in that group.
♦
You can also omit entry of an originating fax number in a group and have
faxes from all originating fax numbers forwarded to the forwarding
destination.
♦
Up to 30 groups can be stored.
♦
If the same originating fax number (or “ALL TRANSFER”) is stored in two or
more different groups, a network folder or FTP server can only be specified
as the forwarding destination in one group; the forwarding destination of the
other group(s) must be an e-mail address.
1
Press
, then
until [FAX TO E-MAIL/FOLDER] appears.
2
Press
, then
until [FORWARDING ADDRESS] appears.
FUNCTION