Oki B430d-beige Print Job Accounting Users Manual
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- Oki B430d-beige | Print Job Accounting Users Manual - Page 1
- Oki B430d-beige | Print Job Accounting Users Manual - Page 2
The following notations may be used in this manual. • Microsoft Windows 8.1 64-bit Edition operating system Windows 8.1(64bit version)* • Microsoft Windows Server 2012 R2 64-bit Edition operating system Windows Server 2012 R2 • Microsoft - Oki B430d-beige | Print Job Accounting Users Manual - Page 3
any kind, expressed or implied, as to the accuracy or completeness of the information contained herein. Manual Copyright Oki Data Corporation owns the entire copyright to this manual. Unauthorized reproduction, transcription, and translation of this document are prohibited. You must obtain written - Oki B430d-beige | Print Job Accounting Users Manual - Page 4
Oki Data, and agree to the conditions outlined herein. 1. This software can only be used with the corresponding Oki Data printer agreement, Oki Data can instruct the customer Oki Data provides no warranty whatsoever against problems Oki Data is not obliged to provide any kind of maintenance service - Oki B430d-beige | Print Job Accounting Users Manual - Page 5
and Name 31 Managing multiple printers as a group 34 Changing the printer group 35 Deleting the printer group 35 Backing up printer settings 35 Restoring printer settings 36 3.Setting up the 48 Adding the Job Account ID 48 Adding manually ...48 Creating a CSV file to add in a batch 50 - 5 - - Oki B430d-beige | Print Job Accounting Users Manual - Page 6
a CSV file to add in a batch 70 Importing users registered in Windows 71 Importing from a different printer 73 5.Managing use restrictions 76 Setting use restrictions to the login name 76 Adding manually ...76 Adding from the log ...77 Creating a CSV file to add in a batch 78 Importing users - Oki B430d-beige | Print Job Accounting Users Manual - Page 7
printer 123 Deleting an Active Directory user 124 Assigning a Job Account ID to an Active Directory user 125 Automatically assigning a Job Account ID 125 Manually authentication to IC cards 140 Setting the automatic update service 141 Immediately updating user settings 143 Selecting the users - Oki B430d-beige | Print Job Accounting Users Manual - Page 8
[Microsoft Windows Server 2008 169 Installing the internet information service 169 Configure settings for browsing a Microsoft Access database 169 fee charge definitions 180 Creating a definition ...180 Setting printer fee definitions 185 Changing fee charge definitions 186 Deleting fee charge - Oki B430d-beige | Print Job Accounting Users Manual - Page 9
that can be acquired 188 Changing the log acquisition interval and time 194 Changing the deadline 195 Immediately acquiring the log 196 Notifying the printer of the time 196 Changing the log save location 197 Displaying the Log ...197 Displaying the Log ...197 Displaying all log items (detail - Oki B430d-beige | Print Job Accounting Users Manual - Page 10
Checking the server ID 233 Installing/uninstalling a built-in hard disk or SD memory card to the printer 234 Prohibiting initialization of the built-in hard disk, SD memory card, or flash memory 234 Operations (MacOS 239 Uninstalling client software (Mac OS X 239 13.Troubleshooting 242 - 10 - - Oki B430d-beige | Print Job Accounting Users Manual - Page 11
1. Before Setup What is Print Job Accounting 12 Print Job Accounting Configuration 14 Print Job Accounting Installation Process 15 Preparing User Information 16 - Oki B430d-beige | Print Job Accounting Users Manual - Page 12
for the number of prints can be set according to user, printer, user group and printer group. • Printing costs can be charged according to user and user spread sheets and database management software. Support for both Windows and Macintosh operating environments • Both Windows and - Oki B430d-beige | Print Job Accounting Users Manual - Page 13
flash memory, and the Print Job Accounting server software obtains 1 the log. The information obtained by the server software is deleted from the printer. The log obtained in is saved to the SQL database. (Only Enterprise edition) User or group information registered in the Active Directory is - Oki B430d-beige | Print Job Accounting Users Manual - Page 14
computer. This is called Client Software. Print Job Accounting Client Plugin (Mac OS) This is automatically installed when the Mac OS PS printer driver is installed. A panel for setting the UserName and JobAccountingID is added to the print dialog. This is called a plugin. Print Job Accounting - Oki B430d-beige | Print Job Accounting Users Manual - Page 15
information. Installing the server software. If required, configure software that is related to the server software. (Only Enterprise edition) Configure the printer in the server software. Register the Job Account ID and name. 1. Before Setup 1 Setting up Client Software For Windows Install the - Oki B430d-beige | Print Job Accounting Users Manual - Page 16
Accounting, set the user for the server software and Client Software/plugin. 1 Before setup, it is necessary to decide which users will use the printer. Note! • Users can be added/deleted at a later date. For details, see "Job Account ID management" (page 48). • When using in combination with - Oki B430d-beige | Print Job Accounting Users Manual - Page 17
0, and UserName remains as a blank space in the log. Note! Depending on applications such as the Windows version of PageMaker, data that does not use printer drivers may be created. In this case, the user is an unregistered user, Job Account ID is 0, and User Name is remains as a blank space in - Oki B430d-beige | Print Job Accounting Users Manual - Page 18
1. Before Setup Example of assigning the Job Account ID The following usage methods are possible depending on how the settings and limitations are 1 configured and the logging method. Example of Use Server software settings Client Software/Plugin Settings When you want to permit printing for - Oki B430d-beige | Print Job Accounting Users Manual - Page 19
to Windows. This ID is the meaning information which can identify a card. Memo For detail on usable Card ID, refer to Card Secure Kit user manual. - 19 - - Oki B430d-beige | Print Job Accounting Users Manual - Page 20
1. Before Setup Memo 1 - 20 - - Oki B430d-beige | Print Job Accounting Users Manual - Page 21
2. Setting up the server software Operating Environment 22 Installing the server software 22 Activating the license for the server software 24 Server software window configuration 25 Setting up the server software 26 - Oki B430d-beige | Print Job Accounting Users Manual - Page 22
server software. 2 Note! The window and setting contents differ depending on the printer model. Operating Environment W indows 8.1 / Windows 8.1 (64bit version) the time at which the log is set to be obtained from the printer. • Approximately 3MB of hard disk space is required to save 10,000 - Oki B430d-beige | Print Job Accounting Users Manual - Page 23
❺ Verify the desired installation destination location, and click [Next]. 2. Setting up the server software ❽ Check the settings and begin copying files by clicking [Next]. 2 ❻ Select appropriate Program Folder, and click [Next]. ❾ Click [Finish]. ❼ Select [North America] or [Europe], depending - Oki B430d-beige | Print Job Accounting Users Manual - Page 24
2. Setting up the server software Activating the license for the server software The server software is required for Note! 2 activation of the license. ❶ Select [Start] > [All Programs] > [Okidata] > [Print Job Accounting Enterprise] > [Print Job Accounting Enterprise]. ❷ When the [User - Oki B430d-beige | Print Job Accounting Users Manual - Page 25
in the closed state directly after starting the server software, and needs to be opened in order to select items. ⑧ Details window Double-click the [Printer] that is at the origin of the tree in the selection window, and the address, group it belongs to, log obtained/unobtained status, and date - Oki B430d-beige | Print Job Accounting Users Manual - Page 26
be configured without computer administrator authority. software Configuring Active Directory 2 ❶ Check that the printer power is ON. settings (Only Enterprise ❷ Select [Start] > [All Programs] > [Oki edition) Data] > [Print Job Accounting] > [Print Settings for Active Directory such as Job - Oki B430d-beige | Print Job Accounting Users Manual - Page 27
Setting]. ② Select the search method. ②-1 Select [Search printers and select from the list], check the port to which the printer is connected, and click [Next]. Memo To search for printers in different segments of the TCP/IP network, enter the broadcast address. If - Oki B430d-beige | Print Job Accounting Users Manual - Page 28
], and click [Reference]. ②-3 Specify the CSV file created in ①, and click [Open]. ②-4 Click [Next]. ③ Select the printer from the list, and click [Next]. ② Click [Next]. Memo Only printers that are supported by Print Job Accounting are displayed. Press and hold the Shift key or Ctrl key while - Oki B430d-beige | Print Job Accounting Users Manual - Page 29
see "Creating fee charge definitions" (page 180). Printer Name Set the name of the printer to be displayed in the server software. Printer Group Select the group that the printer belongs to. Memo The initial settings definition shows a rough guide to the running costs calculated from the standard - Oki B430d-beige | Print Job Accounting Users Manual - Page 30
the administrator password of the printer" window is displayed, enter the printer administrator password, and click [OK]. Note! • Depending on the printer, this is not displayed. • For details on the factory set printer administrator password, see the User's Manual of the printer. Next, the "Job - Oki B430d-beige | Print Job Accounting Users Manual - Page 31
IDs and User Names, and register them in a batch. • Users registered in Windows on the network are read. This section explains how to register manually. For details on other methods, see "Adding the Job Account ID" (page 48). ❶ Click [Add] in the [Job Account ID registration]. 2. Setting up the - Oki B430d-beige | Print Job Accounting Users Manual - Page 32
from a USB memory using panel operations. Disable Scan to E-mail to a printer group. Prohibits Scan to Email using panel operations. ❻ Set the use restrictions panel operations is prohibited. Fax sending that uses the fax driver is also cancelled. Disable Scan to Internet Fax Disable Printing - Oki B430d-beige | Print Job Accounting Users Manual - Page 33
enter the administrator password of the printer" window is displayed, enter the printer administrator password, and click [OK]. Note! • Depending on the printer, this may not be displayed. • For details on the factory set printer administrator password, see the User's Manual of the printer. - 33 - - Oki B430d-beige | Print Job Accounting Users Manual - Page 34
user control values can be set to all of the printers that belong to the group. ❶ Start the server software. ❷ Select the [Printer] menu > [Manage multiple printers as a group]. ❸ Enter the printer group name, and click [Next]. ❹ Select the printer to assign to the group from the list, and click - Oki B430d-beige | Print Job Accounting Users Manual - Page 35
the printer group The Job Account ID registration window is displayed. To register users, follow ❶ Start the server software. the instructions in problem occurs with your computer, you can continue using the same settings on a different computer. Settings that can be backed up are the printer - Oki B430d-beige | Print Job Accounting Users Manual - Page 36
settings are restored in the server software. ❶ Start the server software. ❷ Select the [Printer] menu > [Add a Printer]. ❹ Click [Finish]. ❸ Select [Import printers from a file], and specify the file path of the setting backup file. The extension of the settings backup file is "dat". You - Oki B430d-beige | Print Job Accounting Users Manual - Page 37
❺ When the administrator password window is displayed, enter the administrator password and click [OK]. ❻ When the printer registration results notification window is displayed, click [Close]. 2. Setting up the server software 2 - 37 - - Oki B430d-beige | Print Job Accounting Users Manual - Page 38
2. Setting up the server software Memo 2 - 38 - - Oki B430d-beige | Print Job Accounting Users Manual - Page 39
3. Setting up the client software Setting up in Windows 40 Setting up in Mac OS 43 Setting up in Mac OS X 43 - Oki B430d-beige | Print Job Accounting Users Manual - Page 40
3. Setting up the client software 3. Setting up the client software This section explains how to set up the print job accounting client software with plugins. Setting up in Windows ❹ Click [Next]. 3 Operating Environment ● Windows 8.1 / Windows 8.1 (64bit version) ● Windows Server 2012 R2 ● - Oki B430d-beige | Print Job Accounting Users Manual - Page 41
Memo Job Accounting Mode settings can only be configured in a print driver that 3 supports Print Job Accounting. Tab The tab for setting the User Name and Job Account ID to ! Even if printing is performed on the shared printer client side, the input window is not displayed. Use Hide for shared - Oki B430d-beige | Print Job Accounting Users Manual - Page 42
the printer as a shared printer, install and use the client software onto the computer to be used as a print server. Not supported Users [Control Panel], and click [Printer]. (For Windows Server 2003, select [Start] > [Printers and FAX].) ❻ On the printer driver icon, right-click the mouse - Oki B430d-beige | Print Job Accounting Users Manual - Page 43
Account ID is 0 in the log. Configuring the plugins ❶ Set up the printer drivers in Mac OS. ❷ Select the [File] menu > [Desktop Print]. ❸ location by dragging-and- dropping the Client Software icon onto the disk image. Installing the Client Software is now complete. Memo The Client software is - Oki B430d-beige | Print Job Accounting Users Manual - Page 44
3. Setting up the client software ❸ Click [Save]. 3 ❹ Enter the password, and click [OK]. ❺ Quit the client software. Registering multiple users together Multiple JobAccountingID and UserName can be registered using a CSV file. This is useful when multiple login user names are used in Mac OS X. ❶ - Oki B430d-beige | Print Job Accounting Users Manual - Page 45
3. Setting up the client software Changing the JobAccountingID and UserName Deleting the JobAccountingID and UserName The Client software can be used to change JobAccountingID and UserName that have ❶ Double-click Print Job Accounting. already been registered. ❷ Select the user that you want - Oki B430d-beige | Print Job Accounting Users Manual - Page 46
3. Setting up the client software Memo 3 - 46 - - Oki B430d-beige | Print Job Accounting Users Manual - Page 47
4. Job Account ID Management Adding the Job Account ID 48 Registering the same Job Account ID to multiple printers 56 Deleting a Job Account ID or User Group 62 Changing Job Account ID and User Group settings 63 Checking the usage status of individual Job - Oki B430d-beige | Print Job Accounting Users Manual - Page 48
IDs can be added as required. 4 Add them using one of the following and then select the [Printer] menu > [Properties]. methods. Memo Multiple printers can be selected. • Adding manually. • Creating a user list file and adding in a batch. • Users registered in Windows on the network are - Oki B430d-beige | Print Job Accounting Users Manual - Page 49
[Name], and [E-mail address] (can be omitted), and click [Add]. Note! If the names or user IDs duplicate users that are already registered in the printer, they cannot be added. Memo The e-mail address needs to be set in [Notifies total result by e-mail] and [Notifies by e-mail when Limit Value - Oki B430d-beige | Print Job Accounting Users Manual - Page 50
Name Job Account ID Note! If the User Names or Job Account IDs in the CSV file duplicate users that are already registered in the printer, the printer information remains, and only 4 the names and Job Account IDs that are not duplicated are added. ❶ Create a CSV file using software such as - Oki B430d-beige | Print Job Accounting Users Manual - Page 51
❼ Click [Add]. ❾ Click [File]. 4. Job Account ID Management 4 ❽ Select [Add a User], select the group that the user belongs to from [User Group], and click [Next]. Specify the CSV file created in ❶, and click [Open]. C heck that the Job Account ID and Name have been added to the user list. - Oki B430d-beige | Print Job Accounting Users Manual - Page 52
Access permission for the specified 4 computer is required. • If the names of users that are already registered to the printer and those registered to the computer are duplicated, the printer information is not imported, and only names that are not duplicated are added. ❶ Check that the - Oki B430d-beige | Print Job Accounting Users Manual - Page 53
the limit value is reset and printing is made possible again. Do not process Limit Value as a group Limit values can be set individually for printer users that belong to a printer group, and users that belong to a user group. - 53 - - Oki B430d-beige | Print Job Accounting Users Manual - Page 54
USB memory using panel operations. Disable Fax Sending Fax sending using panel operations is prohibited. 4 Fax sending that uses the fax driver is also cancelled. Disable Scan to Internet Fax Disable Printing Cancels printing. Disable Color Printing Prohibits scan to internet fax using panel - Oki B430d-beige | Print Job Accounting Users Manual - Page 55
not set. When the limit value set in ❸ is not set, printing is cancelled unless the limit value is increased, or the usage status is manually reset. By month Set the valid period in month units. Set the number of months and base date (10th, 20th, end of month, deadline). By - Oki B430d-beige | Print Job Accounting Users Manual - Page 56
same Job Account ID to multiple password, and click [OK]. printers Note! • Depending on the printer, this may not be displayed. • For details on the factory set printer administrator password, see the User's Manual of the printer. ❻ Click [End] in the [Job Account ID 4 registration] window - Oki B430d-beige | Print Job Accounting Users Manual - Page 57
group that already has user information registered from [Import Source], and click [Add]. The Job Account IDs and Names registered in the selected printer or printer group are added to the [User] list. ❽ If user information that is not required has been added, select the Name, and click [Delete - Oki B430d-beige | Print Job Accounting Users Manual - Page 58
is reset and printing is made possible again. Do not process Limit Value as a group Limit values can be set individually for user groups of printers that belong to the printer group. - 58 - - Oki B430d-beige | Print Job Accounting Users Manual - Page 59
panel operations is prohibited. Fax sending that uses the fax driver is also 4 cancelled. Disable Scan to Internet Fax , monochrome printing is performed without cancelling color data. Create a user group in the printer group, and if [Do not process Limit Value as a group] is not checked - Oki B430d-beige | Print Job Accounting Users Manual - Page 60
is not set. When the limit value set in ❸ is exceeded, printing is cancelled unless the limit value is increased, or the usage status is manually reset. By month Set the valid period in month units. Set the number of months and base date (10th, 20th, end of month, deadline). By - Oki B430d-beige | Print Job Accounting Users Manual - Page 61
list is displayed in the list view of the details window. ❸ Select the printer whose user group you want to change, and then select the [Printer] menu > [Properties]. 4 Memo Multiple printers can be selected. ❹ In the [User] tab, click [Register]. ❺ Select the user whose group you want - Oki B430d-beige | Print Job Accounting Users Manual - Page 62
changed, and click [OK]. ❼ Click [Yes] in the confirmation window. ❽ Click [End] in the [Job Account ID registration] window. ❾ In the [Properties of printer from which logs are acquired] window, click [OK]. Memo When a user group is deleted, the users that belonged to the deleted user group are - Oki B430d-beige | Print Job Accounting Users Manual - Page 63
list is displayed in the list view of the details window. ❹ Select the printer, and then select the [Printer] menu > [Properties]. Memo Multiple printers can be selected. ❺ In the [User] tab, click [Register]. ❻ Select the Name or Group Name whose settings you want to change from the [List of - Oki B430d-beige | Print Job Accounting Users Manual - Page 64
a group Disable Scan to E-mail Printer limit values can be set individually for users/user groups that belong to printer groups, and users that belong to using panel operations is prohibited. Fax sending that uses the fax driver is also cancelled. Disable Scan to Internet Fax Prohibits scan to - Oki B430d-beige | Print Job Accounting Users Manual - Page 65
is exceeded, printing is cancelled unless the limit value is increased, or the usage status is manually reset. By month Note! To check or reset the usage status including the log remaining in the printer, first refer to "Immediately acquiring the log" (page 196), and 4 Set the valid period in - Oki B430d-beige | Print Job Accounting Users Manual - Page 66
in the [Job Account ID] tab (or [User Group] tab for groups) is "Disable Printing (Exceeded the limit value)", it cannot be reset unless the printer power is ON. Printed Sheets The number of sheets printed until now and the remaining number of prints are displayed. Fees The fees incurred until - Oki B430d-beige | Print Job Accounting Users Manual - Page 67
to the "Setting the outgoing mail function" (page 224). ❼ Click [OK]. ❽ Click [End] in the [Job Account ID registration] window. ❾ In the [Properties of printer from which logs are acquired] window, click [OK]. Memo •The mail is sent of the day after the 4 deadline (default setting is end of - Oki B430d-beige | Print Job Accounting Users Manual - Page 68
driver when printing is performed, the use restrictions associated with the Job Account ID are enabled. Note! • "Admin" cannot be specified as the user name. • The same Job Account ID can be associated with different user names. Adding manually ❶ Check that the printer power is ON. ❷ Start - Oki B430d-beige | Print Job Accounting Users Manual - Page 69
administrator password, and click [OK]. Note! For details on the factory set printer administrator password, see the User's Manual of the printer. 4 ❼ Click [Registration]. Note! • Register all associations between the registration list user names and Job Account IDs. • The associations deleted - Oki B430d-beige | Print Job Accounting Users Manual - Page 70
the User Name and Job Account ID have been added to the registration list. Note! When a Job Account ID that is not registered to the printer is specified, the registration list is not displayed. A Job Account Id needs to be added in advance. ② Save in CSV file format. - 70 - Oki B430d-beige | Print Job Accounting Users Manual - Page 71
When the "Please enter the administrator password of the printer" window is displayed, enter the printer administrator password, and click [OK]. Note! For details on the factory set printer administrator password, see the User's Manual of the printer. Importing users registered in Windows User name - Oki B430d-beige | Print Job Accounting Users Manual - Page 72
all associations between the registration list User Names and Job Account IDs. • The associations deleted from the 4 registration list are also deleted from the printer. ❽ Select the user name from the [User Name] list, select the Job Account ID to be associated from the [Job Account ID] list - Oki B430d-beige | Print Job Accounting Users Manual - Page 73
Click [OK]. Note! If the associations between User Names and Job Account IDs already registered in the copy destination printer are duplicated by those in the copy source printer, the copy destination information 4 remains, and the associations of User Names and Job Account IDs that are not - Oki B430d-beige | Print Job Accounting Users Manual - Page 74
4. Job Account ID Management When the "Please enter the administrator password of the printer" window is displayed, enter the printer administrator password, and click [OK]. 4 When a message showing that the process was successful is displayed, click [OK]. Click [End]. - 74 - - Oki B430d-beige | Print Job Accounting Users Manual - Page 75
to the document name 86 Setting use restrictions to the host name 89 Adding settings to printers 93 Displaying use restrictions that are already registered in printers 93 Deleting use restrictions 94 Changing use restrictions 95 Deleting all use restrictions 97 Temporarily disabling - Oki B430d-beige | Print Job Accounting Users Manual - Page 76
• Adding from the log • Creating a login name list file and adding in a batch • Users registered in Windows on the network are read Adding manually ❶ Check that the printer power is ON. ❻ Enter the login name that you want to add settings to in the login name input field. ❷ Start the server - Oki B430d-beige | Print Job Accounting Users Manual - Page 77
color printing. If there is color data partway through a print job, all printing from that point onwards is cancelled. ❶ Check that the printer power is ON. ❷ Start the server software. Disable Printing ❸ Click the [Policy] menu > [Edit Policy]. Cancels printing. ❽ Click [Add] in the Policy - Oki B430d-beige | Print Job Accounting Users Manual - Page 78
each line. ② Save in text format with the extension "CSV". ❾ Click [Add] at the bottom of the window. Proceed to "Adding settings to printers" (page 93). Note! If the "Adding settings to printers" (page 93) steps are not executed, the set use restrictions are not registered to the - Oki B430d-beige | Print Job Accounting Users Manual - Page 79
Login Name] list. Click [Add] at the bottom of the window. ❽ Select the use restrictions that you want to use. Proceed to "Adding settings to printers" (page 93). Note! If the "Adding settings to printers" (page 93) steps are not executed, the set use restrictions are not registered to the - Oki B430d-beige | Print Job Accounting Users Manual - Page 80
is add settings from the list to. not imported, and only names that are not duplicated are added. ❶ Check that the printer power is ON. ❷ Start the server software. ❸ Click the [Policy] menu > [Edit Policy]. ❹ Click the [Login Name] tab. ❺ Select [Server/Network] as the registration - Oki B430d-beige | Print Job Accounting Users Manual - Page 81
printing from that point onwards is cancelled. Use restrictions can be set for login names that are not registered on the printer. ❶ Check that the printer power is ON. ❷ Start the server software. ❸ Click the [Policy] menu > [Edit Policy]. ❹ Click the [Login Name] tab. Disable Printing Cancels - Oki B430d-beige | Print Job Accounting Users Manual - Page 82
to the application name. Add the settings using one of the following methods. • Adding manually • Adding from the log 5 ❼ Click [Add] at the bottom of the window. Adding manually ❶ Check that the printer power is ON. ❷ Start the server software. ❸ Click the [Policy] menu > [Edit Policy]. ❹ Click - Oki B430d-beige | Print Job Accounting Users Manual - Page 83
Policy field. The added application name and use restrictions are displayed in the [Policy for Applications] list. Proceed to "Adding settings to printers" (page 93). 5 Note! If the "Adding settings to printers" (page 93) steps are not executed, the set use restrictions are not registered to the - Oki B430d-beige | Print Job Accounting Users Manual - Page 84
following, you need to complete the procedures of "Export job information in a file if this utility acquires logs" (page 237). ❶ Check that the printer power is ON. ❷ Start the server software. Disable Color Printing Cancels color printing. If there is color data partway through a print job, all - Oki B430d-beige | Print Job Accounting Users Manual - Page 85
Adding unregistered item settings Use restrictions can be set for application names that are not registered on the printer. ❶ Check that the printer power is ON. ❷ Start the server software. ❸ Click the [Policy] menu > [Edit Policy]. ❹ Click the [Application] tab. ❺ Select the use restrictions that - Oki B430d-beige | Print Job Accounting Users Manual - Page 86
restrictions can be set to the document name. Add the settings using one of the following methods. • Adding manually • Adding from the log Adding manually ❶ Check that the printer power is ON. 5 ❷ Start the server software. ❸ Click the [Policy] menu > [Edit Policy]. ❹ Click the [Document] tab - Oki B430d-beige | Print Job Accounting Users Manual - Page 87
, you need to complete the procedures of "Export job information in a file if this utility acquires logs" (page 237). ❶ Check that the printer power is ON. ❷ Start the server software. ❸ Click the [Policy] menu > [Edit Policy]. ❹ Click the [Document] tab. ❺ Select the document name that - Oki B430d-beige | Print Job Accounting Users Manual - Page 88
bottom of the window. Adding unregistered item settings Use restrictions can be set for document names that are not registered on the printer. ❶ Check that the printer power is ON. ❷ Start the server software. ❸ Click the [Policy] menu > [Edit Policy]. ❹ Click the [Document] tab. ❺ Select the use - Oki B430d-beige | Print Job Accounting Users Manual - Page 89
, use restrictions can be set to the host name. Add the settings using one of the following methods. • Adding manually • Adding from the log Adding manually ❶ Check that the printer power is ON. 5 ❷ Start the server software. ❼ Click [Add] at the bottom of the window. ❸ Click the [Policy] menu - Oki B430d-beige | Print Job Accounting Users Manual - Page 90
] in the Policy field. The added host name and use restrictions are displayed in the [Policy for Host Names] list. Proceed to "Adding settings to printers" (page 93). Note! If the "Adding settings to printers" (page 93) steps are not executed, the set use restrictions are not registered to the - Oki B430d-beige | Print Job Accounting Users Manual - Page 91
Click [Add] in the Policy field. The added host name and use restrictions are displayed in the [Policy for Host Names] list. ❶ Check that the printer power is ON. ❷ Start the server software. ❸ Click the [Policy] menu > [Edit Policy]. ❹ Click the [Host] tab. ❺ Select the host name that you want to - Oki B430d-beige | Print Job Accounting Users Manual - Page 92
Managing use restrictions Adding unregistered item settings Use restrictions can be set for host names that are not registered on the printer. ❶ Check that the printer power is ON. ❷ Start the server software. ❸ Click the [Policy] menu > [Edit Policy]. ❹ Click the [Host] tab. ❺ Select the use - Oki B430d-beige | Print Job Accounting Users Manual - Page 93
list, and click [Delete]. Displaying use restrictions that are already registered in printers ❶ The use restrictions that are already registered in printers can be displayed. ❷ Check that the printer power is ON. ❸ Start the server software. ❹ Click the [Policy] menu > [Edit Policy]. ❺ Select - Oki B430d-beige | Print Job Accounting Users Manual - Page 94
use restrictions deleted are displayed in the [Selected Printer] list. To delete use restrictions from all of the printers, click [Add All]. To exclude printers from having use restrictions deleted, select the printer in the displayed [Selected Printer] list, and click [Delete]. ❻ Select the use - Oki B430d-beige | Print Job Accounting Users Manual - Page 95
use restrictions Use restrictions that are registered in printers can be changed. ❶ Check that the printer power is ON. ❷ Start the server software. ❸ Click the [Policy] menu > [Edit Policy]. ❹ Select the printer, and click [Acquire Policy]. 5 ❺ The registered use restrictions are displayed in - Oki B430d-beige | Print Job Accounting Users Manual - Page 96
that can have use restrictions changed are displayed in the [Selected Printer] list. To change use restrictions for all of the printers, click [Add All]. To exclude printers from having use restrictions changed, select the printer in the displayed [Selected Printer] list, and click [Delete]. - 96 - - Oki B430d-beige | Print Job Accounting Users Manual - Page 97
All of the use restrictions set for the Login Name, Application Name, Document Name and Host Name can be deleted. ❶ Check that the printer power is ON. ❷ Start the server software. ❸ Click the [Policy] menu > [Delete All Policy]. ❻ When the administrator password window is displayed, enter the - Oki B430d-beige | Print Job Accounting Users Manual - Page 98
can be temporarily disabled. The use restrictions set for the Job Account ID for printing jobs from a PC are also disabled. ❶ Check that the printer power is ON. ❷ Start the server software. ❸ Click the [Policy] menu > [Disable Policy]. 5 ❺ Click [Apply]. ❻ When the administrator password window is - Oki B430d-beige | Print Job Accounting Users Manual - Page 99
Enabling use restrictions Use restrictions that were temporarily disabled can be enabled again. ❶ Check that the printer power is ON. ❷ Start the server software. ❸ Click the [Policy] menu > [Enable Policy]. ❺ Click [Apply]. 5. Managing use restrictions ❻ When the administrator password window is - Oki B430d-beige | Print Job Accounting Users Manual - Page 100
5. Managing use restrictions Memo 5 - 100 - - Oki B430d-beige | Print Job Accounting Users Manual - Page 101
6. Syncing with Active Directory User Information Setting the printer to be linked with Active Directory .......... 102 Configuring the Active the IC card compatibility table .......... 131 Setting the automatic update service .......... 141 Selecting the users to apply settings to........... 143 - Oki B430d-beige | Print Job Accounting Users Manual - Page 102
list is displayed in the details window. ❹ Click the [Option] tab > [Detail setting]. ❸ Select the printer, and then select the [Printer] menu > [Properties]. Memo Multiple printers can be selected. ❺ Check the [Synchronize user list with Active Directory] check box. ❻ Select [Policy based - Oki B430d-beige | Print Job Accounting Users Manual - Page 103
the Job Account ID needs to be set in advance in the client software driver of the print source PC. User is identified by PC Login name/card cannot be registered to the printer is displayed. Click [OK]. In order to register an IC card compatibility table to the printer, the settings for creating an - Oki B430d-beige | Print Job Accounting Users Manual - Page 104
6. Syncing with Active Directory User Information Configuring the Active Directory settings Configure the connection destination and other such settings for the Active Directory that is linked to the server software. Connecting to the currently logged-on Active Directory ❶ Click [Policy] menu > [ - Oki B430d-beige | Print Job Accounting Users Manual - Page 105
6. Syncing with Active Directory User Information ❻ To change the port number to which Active Directory connects, enter the [Port Number]. The range of the port number is from 1-65535. ❽ To search for users that have locked accounts, check the [Search for locked users] check box. ❾ Click [OK]. ❼ - Oki B430d-beige | Print Job Accounting Users Manual - Page 106
6. Syncing with Active Directory User Information Connecting to an Active Directory in a specified domain ❶ Click [Policy] menu > [User Registration on Active Directory]. ❹ Click [Options] in the [Active Directory Search]. ❷ Click [Setup] in the [Login name/Group name which synchronizes with - Oki B430d-beige | Print Job Accounting Users Manual - Page 107
6. Syncing with Active Directory User Information Password Enter the password for logging on to the Active Directory. ❼ To change the port number to which Active Directory connects, enter the [Port Number]. The range of the port number is from 1-65535. ❾ To search for users that have locked - Oki B430d-beige | Print Job Accounting Users Manual - Page 108
6. Syncing with Active Directory User Information To add attributes to the displayed user list ❶ Click [Policy] menu > [User Registration on Active Directory]. ❹ Click [Options] in the [Active Directory Search]. ❷ Click [Setup] in the [Login name/Group name which synchronizes with Active Directory - Oki B430d-beige | Print Job Accounting Users Manual - Page 109
6. Syncing with Active Directory User Information To hide attributes in the user list ❶ Click [Policy] menu > [User Registration on Active Directory]. ❹ Click [Options] in the [Active Directory Search]. ❷ Click [Setup] in the [Login name/Group name which synchronizes with Active Directory] window - Oki B430d-beige | Print Job Accounting Users Manual - Page 110
6. Syncing with Active Directory User Information To change the order of attributes displayed in the user list ❶ Click [Policy] menu > [User Registration on Active Directory]. ❹ Click [Options] in the [Active Directory Search]. ❷ Click [Setup] in the [Login name/Group name which synchronizes with - Oki B430d-beige | Print Job Accounting Users Manual - Page 111
be added when an Active Directory user is added. This setting requires the IC card compatibility table to be registered to the printer. ❶ Click [Policy] menu > [User Registration on Active Directory]. ❸ Click [Add] in the [Active Directory User/ Group Settings]. 6 ❷ Click [Setup] in the [Login - Oki B430d-beige | Print Job Accounting Users Manual - Page 112
6. Syncing with Active Directory User Information ❻ Check the [Gets IC card information from Active Directory] check box, and enter the name of the attribute in which IC card information stored by the Active Directory in [Attribute]. Adding an Active Directory user Search for the user or group - Oki B430d-beige | Print Job Accounting Users Manual - Page 113
6. Syncing with Active Directory User Information ❹ Click [Add] in the [Active Directory User/ Group Settings]. ❺ Enter the search conditions into the [Active Directory Search] window, and click [Start Search]. To stop the search, click [Stop]. Description Enter the character string that you want - Oki B430d-beige | Print Job Accounting Users Manual - Page 114
6. Syncing with Active Directory User Information Referencing members that belong to groups Use restrictions or limit values can also be set for specific users or groups that belong to the group. ❶ Select a group from those displayed in the [Active Directory Search] window, and click [Member - Oki B430d-beige | Print Job Accounting Users Manual - Page 115
panel operations is prohibited. Fax sending that uses the fax driver is also cancelled. Disable Scan to Internet Fax Prohibits scan to Limit Value as a group Limit values can be set individually for printer users that belong to a printer group, and users that belong to a user group. When [Do - Oki B430d-beige | Print Job Accounting Users Manual - Page 116
not set. When the limit value set in ❽ is not set, printing is cancelled unless the limit value is increased, or the usage conditions are manually reset. By month Set the valid period in month units. Set the number of months and base date (10th, 20th, end of month, deadline). By - Oki B430d-beige | Print Job Accounting Users Manual - Page 117
can be copied to other groups or users. ❶ Select the copy destination group or user in the Active Directory Search window. Applying settings to the printer Memo The following steps apply to all users registered in the steps from page 102 to page 116. These can be changed for each user - Oki B430d-beige | Print Job Accounting Users Manual - Page 118
the administrator password window is displayed, enter the administrator password and click [OK]. ❼ When the settings for registering the IC card compatibility table to the printer are enabled, a window inquiring whether or not to register the IC card compatibility table to the - Oki B430d-beige | Print Job Accounting Users Manual - Page 119
6. Syncing with Active Directory User Information Changing Active Directory user settings The use restrictions or limit values set to the Active Directory users or groups can be changed. Changing use restrictions or limit values ❶ Start the server software. ❷ Click [Policy] menu > [User - Oki B430d-beige | Print Job Accounting Users Manual - Page 120
memory using panel operations. Limit values can be set individually for printer users that belong to a printer group, and users that belong to a user group. When panel operations is prohibited. Fax sending that uses the fax driver is also cancelled. Disable Scan to Internet Fax Prohibits scan - Oki B430d-beige | Print Job Accounting Users Manual - Page 121
not set. When the limit value set in ❽ is not set, printing is cancelled unless the limit value is increased, or the usage conditions are manually reset. By month Set the valid period in month units. Set the number of months and base date (10th, 20th, end of month, deadline). By - Oki B430d-beige | Print Job Accounting Users Manual - Page 122
6. Syncing with Active Directory User Information Changing the priority level of groups When users that are set with use restrictions or limit values belong to multiple groups, the priority level at which group use restrictions or limit values are applied to users can be changed. The use - Oki B430d-beige | Print Job Accounting Users Manual - Page 123
the group whose priority you want to change in the [Set Priorities] window, and click [Up] or [Down]. Applying settings to the printer ❶ Click [Apply] in the [Login name/Group name which synchronizes with Active Directory] window. ❼ Click [OK]. 6 ❷ When the confirmation window appears confirming - Oki B430d-beige | Print Job Accounting Users Manual - Page 124
6. Syncing with Active Directory User Information Deleting an Active Directory user The use restrictions or limit values set to the Active Directory users or groups can be deleted. ❶ Start the server software. ❷ Click [Policy] menu > [User Registration on Active Directory]. ❹ Select the user in - Oki B430d-beige | Print Job Accounting Users Manual - Page 125
to the Active Directory. These are the automatic method or the manual method. Automatically assigning a ❽ When the confirmation window appears Job the IC ❶ Start the server software. card compatibility table to the printer are enabled, a window inquiring whether or not to register the IC - Oki B430d-beige | Print Job Accounting Users Manual - Page 126
user is added to the Active Directory. A unique Job Account ID can be assigned manually to the user. ❶ Check the [Only display non-assigned login name] check box. column. Note! These settings are not reflected in the printer until [Apply] in the [User Registration on Active Directory] window that appears after step ❾ - Oki B430d-beige | Print Job Accounting Users Manual - Page 127
6. Syncing with Active Directory User Information Assigning a Job Account ID from a file When [Auto Assign Job Account ID] in the [Login name/Group name which synchronizes with Active Directory] window is disabled, the [Assign Job Account ID] window is displayed when a user is added - Oki B430d-beige | Print Job Accounting Users Manual - Page 128
CSV file created in ❶, and click [Open]. ❺ Check that the Job Account ID is displayed in [User]. Note! These settings are not reflected in the printer until [Apply] in the [User Registration on Active Directory] window that appears after step ❻ is clicked. - 128 - - Oki B430d-beige | Print Job Accounting Users Manual - Page 129
Changing the assigned Job Account ID ❶ Start the server software. ❷ Click [Policy] menu > [User Registration on Active Directory]. 6. Syncing with Active Directory User Information ❺ Select the user whose Job Account ID is to be changed in [User]. ❸ Click [Assign] in the [Login name/Group name - Oki B430d-beige | Print Job Accounting Users Manual - Page 130
41). ❶ Start the server software. ❷ Click [Policy] menu > [User Registration on Active Directory]. 6 Note! These settings are not reflected in the printer until [Apply] in the [User Registration on Active Directory] window that appears after step ❼ is clicked. ❸ Click [Export Users]. ❹ Check the - Oki B430d-beige | Print Job Accounting Users Manual - Page 131
, all of the following conditions need to be fulfilled. • An SD card for receiving the IC card compatibility table is installed in the printer 6 • The printer power is ON ❼ A file named opjobac4.dat is generated in the folder selected in ❺, and the generated file can be specified in the - Oki B430d-beige | Print Job Accounting Users Manual - Page 132
6. Syncing with Active Directory User Information ❹ Select the printer, and then select the [Printer] menu > [Properties]. Memo Multiple printers can be selected. ❼ Check the [Download enrolled card table to a printer] check box. ❽ Click [OK]. 6 ❺ Click the [Option] tab > [Detail setting]. ❾ Click - Oki B430d-beige | Print Job Accounting Users Manual - Page 133
are not set, a message notifying that the IC card compatibility table cannot be registered to the printer is displayed. Click [OK]. In order to register an IC card compatibility table to the printer, the settings for creating an IC card compatibility table need to be configured. For details on the - Oki B430d-beige | Print Job Accounting Users Manual - Page 134
IC card compatibility table reader attached to the computer in which the to the printer is displayed, click [Yes] to server software is installed is used to in which the server software is installed. ❷ To enter the IC card ID manually, proceed to step ❸. To enter the IC card ID from the IC card - Oki B430d-beige | Print Job Accounting Users Manual - Page 135
by the server software is displayed in the window. ❻ Check the [Create card table] check box, and click [Browse]. To add an IC card ID manually, double- 6 click the IC card ID field so the ID can be entered. In this state, enter the IC card ID using the keyboard. ❼ Select - Oki B430d-beige | Print Job Accounting Users Manual - Page 136
registration settings, see "Setting the printer to which the IC card compatibility on a different computer, see the User's Manual from the IC card authentication kit. When adding service is started. When the [Remote Registry] service is started, the [Control Panel] > [Administrative Tools]> [Services - Oki B430d-beige | Print Job Accounting Users Manual - Page 137
card compatibility table to the printer The created IC card compatibility table can be manually registered to the printer. ❶ Start the server software registered in the printer. For details on automatically updating registered Active Directory users, see "Setting the automatic update service" (page - Oki B430d-beige | Print Job Accounting Users Manual - Page 138
with Active Directory User Information Displaying error messages at server software startup If the IC card compatibility table cannot be registered to the printer, an error message can be displayed at server software startup to notify you of the error. ❶ Start the server software. ❷ Click [Policy - Oki B430d-beige | Print Job Accounting Users Manual - Page 139
Directory User Information Sending an error notification mail to the administrator If the IC card compatibility table cannot be registered to the printer, a mail that contains the error details can be sent once a day to the administrator. ❶ Start the server software. ❷ Click [Policy] menu > [User - Oki B430d-beige | Print Job Accounting Users Manual - Page 140
list is displayed in the details window. ❺ Click the [Option] tab > [Detail setting]. 6 ❹ Select the printer, and then select the [Printer] menu > [Properties]. Memo Multiple printers can be selected. ❻ Check the [Synchronize user list with Active Directory] check box. ❼ To enable the IC card - Oki B430d-beige | Print Job Accounting Users Manual - Page 141
6. Syncing with Active Directory User Information Setting the automatic update service The Active Directory user information can be periodically monitored, and can be registered is reached, subsequent users are not registered to the printer. ❶ Start the server software. ❷ Click [Policy] menu > - Oki B430d-beige | Print Job Accounting Users Manual - Page 142
6. Syncing with Active Directory User Information ❹ Click [Set Up Refresh Service] in the [Active Directory User/Group Settings]. ❼ Check the users/groups to monitor for updates on the Active Directory. When a group is checked, the users - Oki B430d-beige | Print Job Accounting Users Manual - Page 143
those performed at the automatic update timing set in the [Set Up Refresh Service] window. ❶ Start the server software. ❷ Click [Policy] menu > window and the users/groups to registered to the printer can be selected. ❶ Select the printer from the printer list in the [Login name/Group name which - Oki B430d-beige | Print Job Accounting Users Manual - Page 144
6. Syncing with Active Directory User Information ❸ Check the users/groups to register in the printer in the [Select user which is registered] window. 6 ❹ Click [OK]. Note! Users that belong to groups are not displayed in the [Select user which is registered] window. - 144 - - Oki B430d-beige | Print Job Accounting Users Manual - Page 145
150 Deleting fees from the database 151 Exporting the log to the database 153 Deleting logs from the database 154 Exporting the printer users to the database 155 Registering database connection users 156 Changing the permissions for database connection users 158 Changing the password for - Oki B430d-beige | Print Job Accounting Users Manual - Page 146
settings also need to be configured in addition to the settings listed above. • Settings for recording information to the database of the printer that you want to export managed information to must be enabled (page 148) Configuring the database 7 software settings Connecting to MySQL Database - Oki B430d-beige | Print Job Accounting Users Manual - Page 147
7. Saving managed data to the database Settings for connecting to the database Note! If [Record logs in database] is disabled, it is not possible to connect to the database. ❶ Start the server software. ❷ Click the [Option] menu > [Setup]. ❸ Display the [Database] tab. ❹ Check the [Record logs in - Oki B430d-beige | Print Job Accounting Users Manual - Page 148
using Windows authentication from the obtain log service. For example, the computer administrator. Password printer for recording managed data to the database ❶ Check that the printer power is ON. ❷ Start the server software. ❸ Double-click [Printer] in the selection window. The registered printer - Oki B430d-beige | Print Job Accounting Users Manual - Page 149
database] is grayed out. ❻ Click [OK]. ❽ A window inquiring whether or not to export the database to the Job Account ID registered in the printer is displayed. Click [YES] to immediately export the 7 database. Click [NO] to not export the database. ❾ When the window notifying that the setting - Oki B430d-beige | Print Job Accounting Users Manual - Page 150
7. Saving managed data to the database Exporting the fees to the database The managed fee definitions are exported to the database. ❶ Start the server software. ❷ Click the [Option] menu > [Setup]. ❹ Check the [Record logs in database] check box. ❸ Display the [Database] tab. 7 ❺ Configure the - Oki B430d-beige | Print Job Accounting Users Manual - Page 151
❼ Select the fee charges from [Fee], and click [Add]. 7. Saving managed data to the database Deleting fees from the database Delete the fee definitions from the database. ❶ Start the server software. ❷ Click the [Option] menu > [Setup]. ❸ Display the [Database] tab. 7 Note! • Fees that already - Oki B430d-beige | Print Job Accounting Users Manual - Page 152
7. Saving managed data to the database ❹ Check the [Record logs in database] check box. ❼ Select the fee charges from [Database's fees], and click [Delete]. 7 ❺ Configure the settings for the database to connect to. For details on the settings of the connected database, see "Settings for - Oki B430d-beige | Print Job Accounting Users Manual - Page 153
the log to export, and select the [Log] menu > [Export logs into the database]. ❸ Using the same operation as step 2, open the tree for [Printer] or [Date]. Note! • Single quotation marks that exist in the character string are replaced with space characters, and the information is saved in the - Oki B430d-beige | Print Job Accounting Users Manual - Page 154
logged months and years]. 7 ❸ Display the database logs using either the [By printer] or [By month and year] method. ❺ Click [Delete]. By printer Just the logged month and year of the printer selected in [List of printers being logged] are drawn from the database and displayed. By month and year - Oki B430d-beige | Print Job Accounting Users Manual - Page 155
Exporting the printer users to the database The managed Job Account IDs are exported to the database. ❶ Start the server software. ❷ Click the [Option] For details on the settings of the connected database, see "Settings for connecting to the database" (page 147). ❻ Click [Printer User]. - 155 - - Oki B430d-beige | Print Job Accounting Users Manual - Page 156
Account ID to the database is displayed. Click [YES]. Note! • Job Account IDs that already exist in the database are overwritten. • Job Account IDs of printers whose database recording settings are disabled are not exported. For details on enabling the database recording settings, see "Setting the - Oki B430d-beige | Print Job Accounting Users Manual - Page 157
❹ Check the [Record logs in database] check box. 7. Saving managed data to the database ❼ Click [Add]. ❽ Specify the [User Name], [Authentication], [Password], [Repeat Password] and permissions, and click [Add]. ❺ Configure the settings for the database to connect to. For details on the settings - Oki B430d-beige | Print Job Accounting Users Manual - Page 158
7. Saving managed data to the database ❾ Click [OK]. Changing the permissions for database connection users Change the permissions for registered database connection users. ❶ Start the server software. ❷ Click the [Option] menu > [Setup]. When the registration results notification 7 window is - Oki B430d-beige | Print Job Accounting Users Manual - Page 159
❹ Check the [Record logs in database] check box. 7. Saving managed data to the database ❼ Select the users whose permissions you want to change in [List of users], and click [Change Privileges]. ❽ Select the permissions, and click [OK]. 7 ❺ Configure the settings for the database to connect to. - Oki B430d-beige | Print Job Accounting Users Manual - Page 160
7. Saving managed data to the database Changing the password for database connection users Change the password for registered database connection users. ❶ Start the server software. ❷ Click the [Option] menu > [Setup]. ❹ Check the [Record logs in database] check box. ❸ Display the [Database] tab. - Oki B430d-beige | Print Job Accounting Users Manual - Page 161
7. Saving managed data to the database ❼ Select the users whose permissions you want to change in [List of users], and click [Change Password]. Deleting database connection users Delete registered database connection users. ❶ Start the server software. ❷ Click the [Option] menu > [Setup]. ❽ Enter - Oki B430d-beige | Print Job Accounting Users Manual - Page 162
7. Saving managed data to the database ❹ Check the [Record logs in database] check box. ❼ Select the users whose permissions you want to delete in [List of users], and click [Delete]. ❽ When a window confirming whether or not to delete the user is displayed, click [YES]. 7 ❺ Configure the settings - Oki B430d-beige | Print Job Accounting Users Manual - Page 163
7. Saving managed data to the database Updating the database to the newest version If a new format of database can be used due to an update to the server software, the database format can be updated to the newest version. Data that already exists in the database is retained. ❶ Start the server - Oki B430d-beige | Print Job Accounting Users Manual - Page 164
7. Saving managed data to the database Displaying error messages at server software startup A message can be displayed at startup if additions to the log database fail. Start the server software. Click the [Option] menu > [Setup]. Check the [Record logs in database] check box. Display the [ - Oki B430d-beige | Print Job Accounting Users Manual - Page 165
Sending an error notification mail to the administrator If additions to the log database fail, a mail that contains the error details can be sent once a day to the administrator. Start the server software. Click the [Option] menu > [Setup]. 7. Saving managed data to the database Check the [Record - Oki B430d-beige | Print Job Accounting Users Manual - Page 166
Microsoft Windows 7 as the server software, refer to "Creating a website [Microsoft Windows 7]" (page 166). In order to create a website, internet information service needs to be installed in the computer. Select [Control Panel] > [Program and Features], and select [Turn Windows features on or off - Oki B430d-beige | Print Job Accounting Users Manual - Page 167
SQL Server Express Edition database from a website, the database version needs to be Microsoft SQL Server 2005 Service Pack 2 or higher, or Microsoft SQL Server 2005 Express Edition Service Pack 2 or higher. Creating a website Start the server software. Click the [Option] menu > [Setup]. - 167 - Oki B430d-beige | Print Job Accounting Users Manual - Page 168
7. Saving managed data to the database Display the [Database] tab. Configure the settings for the database to connect to. For details on the settings of the connected database, see "Settings for connecting to the database" (page 147). Check the [Accessing database from website] check box, enter the - Oki B430d-beige | Print Job Accounting Users Manual - Page 169
check the [Security] and [Windows Authentication] check boxes. Select [Control Panel] > [Administrative Tools], and select [Internet Information Service (IIS) Manager]. When the window is displayed, select the [JALogDB] website, and click [Authentication]. Disable [Windows Authentication]. Click - Oki B430d-beige | Print Job Accounting Users Manual - Page 170
Server Express Edition database from a website, the database version needs to be Microsoft SQL Server 2005 Service Pack 2 or higher, or Microsoft 7 SQL Server 2005 Express Edition Service Pack 2 or higher. Creating a website Start the server software. Click the [Option] menu > [Setup]. Check - Oki B430d-beige | Print Job Accounting Users Manual - Page 171
web browser, or the User authentication method is used to access the website. Check all of the items in [Internet Information Services] > [Web 7 Management Tools] > [IIS 6 Management Compatibility], and check the [IIS 6 Management Console] check box. Accessing using the Windows authentication - Oki B430d-beige | Print Job Accounting Users Manual - Page 172
7. Saving managed data to the database Check [Windows Authentication] in [Internet Information Services] > [World Wide Web Service] > [Security]. Configure settings for browsing a Microsoft Access database In order to browse a Microsoft Access database from a website, "Authenticated Users" need - Oki B430d-beige | Print Job Accounting Users Manual - Page 173
Creating a website Start the server software. Click the [Option] menu > [Setup]. 7. Saving managed data to the database Check the [Record logs in database] check box. Display the [Database] tab. 7 Configure the settings for the database to connect to. For details on the settings of the connected - Oki B430d-beige | Print Job Accounting Users Manual - Page 174
to access the website. Accessing using the Windows authentication method Select [Control Panel] > [Administrative Tools], and open [Internet Information Service (IIS) Manager]. When the window is displayed, select the [JALogDB] website, and click [Authentication]. Disable [Anonymous Authentication - Oki B430d-beige | Print Job Accounting Users Manual - Page 175
explains how to create a website when Microsoft Windows Server 2003 is used as the software. In order to create a website, internet information service needs to be installed in the computer. Creating a website Start the server software. Click the [Option] menu > [Setup]. Display the [Database] tab - Oki B430d-beige | Print Job Accounting Users Manual - Page 176
the website, and click [OK]. Accessing using the User authentication method Select [Control Panel] > [Administrative Tools], and select [Internet Information Service (IIS) Manager]. When the window is displayed, select the [JALogDB] website, right-click, and click [Properties]. When the [Directory - Oki B430d-beige | Print Job Accounting Users Manual - Page 177
in the [Date] section of the selection window, the log from the obtain date selected in the details window is displayed. Aggregating displayed logs by printer Click [Printer] in the [Export by] section of the detail window, and the displayed logs are aggregated according to the - Oki B430d-beige | Print Job Accounting Users Manual - Page 178
7. Saving managed data to the database Memo 7 - 178 - - Oki B430d-beige | Print Job Accounting Users Manual - Page 179
8. Fees Creating fee charge definitions .......... 180 Changing fee charge definitions .......... 186 Deleting fee charge definitions .......... 186 - Oki B430d-beige | Print Job Accounting Users Manual - Page 180
the server software. Select [Printer] menu > [Define Fees]. Enter the name of the definition to be created in [Name]. Click the tabs of the items that you want to set, and configure the settings. Page tab 8 Click [Add]. Memo The initial settings definition shows a rough guide to the running costs - Oki B430d-beige | Print Job Accounting Users Manual - Page 181
enter [Color life] and [Mono life]. When [Setting life] is not checked, the [Do you want to acquire the information of the toner installed in the printer?] message is displayed. Check that the printer power is ON, and click [Yes]. When [No] is clicked or if information cannot be obtained from the - Oki B430d-beige | Print Job Accounting Users Manual - Page 182
use from [A printer used for fee printer to use from [A printer used for fee automatic calculation], enter the belt price in the automatic calculation], enter the color drum price [Belt Price] field and fuser price in the [Fuser in the [Color Price] field and monochrome drum Price] field, and - Oki B430d-beige | Print Job Accounting Users Manual - Page 183
Finisher tab 8. Fees Size tab Fees can be set for 1 page of each paper size. Fees can also be applied just to specific sizes. When the optional finisher is installed, set the fee for each time that the stapler is used. Check [Staple], and enter the fees. 8 Check [Size], and click [Change]. In - Oki B430d-beige | Print Job Accounting Users Manual - Page 184
8. Fees Tray tab Fees can be set for 1 page from each used tray. Fees can also be applied just to specific trays. Media Type tab Fees can be set for 1 type of each paper size. Fees can also be applied just to specific paper types. 8 Check [Tray], and click [Change]. In the [Detailed setting for - Oki B430d-beige | Print Job Accounting Users Manual - Page 185
Start the server software. Double-click [Printer] in the selection window. The registered printer list is displayed in the list view of the details window. 8. Fees Select the fee charges definition to be used from the [Option] tab > [Fees], and click [OK]. Select the printer, and then select the - Oki B430d-beige | Print Job Accounting Users Manual - Page 186
Note! • Initial setting definitions cannot be deleted. • When the definition set in the current printer is deleted, it is replaced with the initial settings definition. Start the server software. Select [Printer] menu > [Define Fees]. Select the definition name that you want to delete, and click - Oki B430d-beige | Print Job Accounting Users Manual - Page 187
9. Operating the Log What is the Log 188 Acquiring the Log .......... 188 Displaying the Log .......... 197 Deleting the Log .......... 200 Outputting the Log as a CSV file .......... 200 Exiting log acquisition .......... 202 - Oki B430d-beige | Print Job Accounting Users Manual - Page 188
according to a set schedule. By logging this information, it is possible to check how much individuals are printing, and how much a specific printer is being used. Note! • A log entry is made when one or more sheets are printed. Furthermore, log entries are made when printing is rejected, or - Oki B430d-beige | Print Job Accounting Users Manual - Page 189
cancelled by a reason other than the user operation. • Abnormal Completed: Job completed abnormally. • Log Buffer Full: 9 Job cancelled because the printer log buffer is full. • Access Control: Job cancelled by use restrictions. • Memory Over Flow: Job cancelled by memory overflow. • Color - Oki B430d-beige | Print Job Accounting Users Manual - Page 190
reduced and printed within the printing range of 1 page. Toner 9 Drum The level of toner (toner usage density for each A4 size page) used for each printer received the job. Process Start Time *2 *3 Time at which the printer started processing. Process End Time *2 *3 Time at which the printer - Oki B430d-beige | Print Job Accounting Users Manual - Page 191
, paper size error, or no paper, or the amount of time (seconds) the printer is set to offline on the control panel. Tray1 *2 Number of sheets supplied from Tray *2 Number of sheets supplied from the multi-purpose tray/manual feeding tray. Multi-purpose Feeder *2 Number of sheets supplied from - Oki B430d-beige | Print Job Accounting Users Manual - Page 192
process to USB memory. Scan Page Size Size of the scanned document. Communication Time Time required to send or receive a fax. Destination When the service is Fax or PC Fax, this is one of the following: Telephone number of the Fax source or destination, recipient ID, or equipment information - Oki B430d-beige | Print Job Accounting Users Manual - Page 193
E-mail send job to multiple recipients. Manual Turns "ON" when a fax is transmitted manually. Time Specified Turns "ON" when the Communication page Number of pages sent or received by fax. Service Code Fax transmission error code. White/Clear *1 This is printer, this remains blank. - 193 - - Oki B430d-beige | Print Job Accounting Users Manual - Page 194
maximum interval time that can be set is 24 hours. The default setting is set as an optimized value detected from the state of the printer. If the interval is set to a time that is longer than the default settings, some of the logs may not be acquired. Time Set the - Oki B430d-beige | Print Job Accounting Users Manual - Page 195
9. Operating the Log Changing the deadline The deadline date on which the log is collected can be set. The log contents up to the set deadline date are counted for the month. E.g) If the deadline is set for the 15th, the contents from the 16th of the previous month to the 15th of this month are - Oki B430d-beige | Print Job Accounting Users Manual - Page 196
when the log is acquired. Therefore, when the printer power is turned OFF/ON, the time information cannot be logged until the printer is notified of the time. In this case, the time can be notified manually to the printer. The time notified to the printer is the time in the computer in which the - Oki B430d-beige | Print Job Accounting Users Manual - Page 197
the Log Displaying the Log The log can be displayed according to printer or date. One log is divided by each category and displayed, so you can display or delete logs according to requirements. When printers are managed in groups, the log can be displayed as a group. - Oki B430d-beige | Print Job Accounting Users Manual - Page 198
while a log is being displayed can be displayed by selecting the [Log] menu > [Refresh Display]. • At the top of the details window, the date and printer name or group name of the currently displayed log is shown. • When the title section of each item is clicked, the order is sorted (changed - Oki B430d-beige | Print Job Accounting Users Manual - Page 199
Displaying all log items (detail display) Start the server software. Select the [Log] menu > [Display Details], and check the [Log] check box. 9. Operating the Log Changing log items to be displayed Start the server software. Select the [Log] menu > [Display/Export Item Settings] > [Log Display - Oki B430d-beige | Print Job Accounting Users Manual - Page 200
window. The log tree opens. Using the same operations as in step , open [Printer] and [Date] in the tree. Select the log that you want to delete selected window. The log tree opens. Using the same operations as in step , open [Printer] and [Date] in the tree. Select the log that you want to export, - Oki B430d-beige | Print Job Accounting Users Manual - Page 201
the Log Automatically outputting the Log as a CSV file The acquired log can be automatically output as a CSV file. Memo • A folder of the printer connection destination (IP address or port name) is created in the folder specified in [log auto exporting folder] explained in "Changing the log save - Oki B430d-beige | Print Job Accounting Users Manual - Page 202
sent as an e-mail attachment every month to the administrator. Exiting log acquisition Log acquisition can be exited and restarted. Check that the printer power is ON. Start the server software. Note! The outgoing mail server, sender's e-mail address and administrator's e-mail address need to be - Oki B430d-beige | Print Job Accounting Users Manual - Page 203
administrator password, and click [OK]. Note! Depending on the printer, this may not be displayed. Note! When the following window is displayed, a connection cannot be made to the printer. In this case, always click [No] and connect to the printer before trying again. 9. Operating the Log 9 - 203 - Oki B430d-beige | Print Job Accounting Users Manual - Page 204
9. Operating the Log Memo 9 - 204 - - Oki B430d-beige | Print Job Accounting Users Manual - Page 205
10 . Aggregating logs Aggregating logs .......... 206 Outputting the aggregation results as a CSV file .......... 211 - Oki B430d-beige | Print Job Accounting Users Manual - Page 206
aggregated by user name. Date of aggregation. This is displayed when logs are aggregated by date. Group The name of the group that the aggregating printer or user belongs to. Fees The total fees. Jobs The total number of jobs. Sheets The total number of sheets printed. Pages The total - Oki B430d-beige | Print Job Accounting Users Manual - Page 207
(M) Toner (Y) Toner (K) Drum (C) Drum (M) Drum (Y) Drum (K) Belt Fuser Staple *1 Plain *1 *2 Letter Head Transparency Auto *1 *2 Light Medium : Tray1 *1 *2 Tray2 *1 *2 Tray3 *1 *2 Tray4 *1 *2 10. Aggregating logs Details • Log Buffer Full: The total number of jobs cancelled because the printer log - Oki B430d-beige | Print Job Accounting Users Manual - Page 208
the multi-purpose tray/manual feeding tray. Multi-Purpose 10 Fax *1 : Total log number for each service. Communication Time *1 Total time required to send or Toner(W/L) Total number of pages of each level corresponding to White/Clear toner usage. Drum(W/L) Total usage of the White/Clear drum - Oki B430d-beige | Print Job Accounting Users Manual - Page 209
[Log] > [Date] > [XXXX/YY] (XXXX is the year, YY is the month) to aggregate the logs. Aggregating all logs for specific printers in a specific month In the selection window, select [Log] > [Printer] > [Printer Name] [XXXX/YY] (XXXX is the year, YY is the month), or select [Log] > [Date] > [XXXX/YY - Oki B430d-beige | Print Job Accounting Users Manual - Page 210
Total] check box. ① ③ ⑥ ④ If the aggregate is being displayed, the display is updated and all of the items are displayed. Memo • The dates and printer names of the currently aggregated logs are displayed at the top of the details 10 window. • When the title section of each item is clicked - Oki B430d-beige | Print Job Accounting Users Manual - Page 211
the plus mark on the left side of [Log] in the selected window. The log tree opens. Using the same operations as in step , open [Printer] and [Date] in the tree. Select the logs whose aggregates you want to export, and in the [Log] menu > [Export Total], select [By - Oki B430d-beige | Print Job Accounting Users Manual - Page 212
10. Aggregating logs Changing the log items to be exported Start the server software. Select the [Log] menu > [Display/Export Item Settings] > [Total Export Items]. Check the items you want to export, and uncheck the items you do not want to export. The items are exported in the displayed order. You - Oki B430d-beige | Print Job Accounting Users Manual - Page 213
11 . Client Software Changing Job Accounting Mode .......... 214 - Oki B430d-beige | Print Job Accounting Users Manual - Page 214
a shared printer, install and use the client software onto the computer to be used as a print server. Not supported Users identification is not performed, and all The tab for setting the User Name and Job Account ID to the print driver properties is displayed. jobs are recognized as unregistered - Oki B430d-beige | Print Job Accounting Users Manual - Page 215
[All Programs] > [Oki Data] > [Print Job Accounting Client] > [Change Job Accounting Mode]. When the [User Account Control] window is displayed, click [Yes] or [No]. Select the printer driver of the printer that will acquire the log from the [Driver] list. To set all printer drivers to the same mode - Oki B430d-beige | Print Job Accounting Users Manual - Page 216
[All Programs] > [Oki Data] > [Print Job Accounting Client] > [Change Job Accounting Mode]. When the [User Account Control] window is displayed, click [Yes] or [No]. Select the printer driver of the printer that will acquire the log from the [Driver] list. To set all printer drivers to the same mode - Oki B430d-beige | Print Job Accounting Users Manual - Page 217
11. Client Software Switching each user for a Job Account ID in hidden mode Create an ID file using software such as Notepad or Excel etc. The login user and Job Account ID are included for each user individually on a separate line. The login user name and Job Account ID are separated - Oki B430d-beige | Print Job Accounting Users Manual - Page 218
[All Programs] > [Oki Data] > [Print Job Accounting Client] > [Change Job Accounting Mode]. When the [User account management] window is displayed, click [Continue] or [Yes]. Select the printer driver of the printer that will acquire the log from the [Driver] list. To set all printer drivers to the - Oki B430d-beige | Print Job Accounting Users Manual - Page 219
Client] > [Change Job Accounting Mode]. When the [User Account Control] window is displayed, click [Continue] or [Yes]. Select the printer driver of the printer that will acquire the log from the [Driver] list. To set all printer drivers to the same mode, check the [Set the same mode for all - Oki B430d-beige | Print Job Accounting Users Manual - Page 220
[All Programs] > [Oki Data] > [Print Job Accounting Client] > [Change Job Accounting Mode]. When the [User account management] window is displayed, click [Continue] or [Yes]. Select the printer driver of the printer that will acquire the log from the [Driver] list. To set all printer drivers to the - Oki B430d-beige | Print Job Accounting Users Manual - Page 221
is displayed, click [Continue] or [Yes]. Select the printer driver of the printer that will acquire the log from the [Driver] list. To set all printer drivers to the same mode, check the [Set the same mode for all drivers] check box. Select [Not Supported], and click [Change]. Select [File] menu - Oki B430d-beige | Print Job Accounting Users Manual - Page 222
11. Client Software Memo 11 - 222 - - Oki B430d-beige | Print Job Accounting Users Manual - Page 223
12. Operation and Management Operation and Management .......... 224 Uninstalling software .......... 237 - Oki B430d-beige | Print Job Accounting Users Manual - Page 224
12. Operation and Management 12.Operation and Management This section explains how to move the printer or change the server, and how to delete Print Job Accounting. Operation and Management Setting the outgoing mail function Configure the settings for using the - Oki B430d-beige | Print Job Accounting Users Manual - Page 225
12. Operation and Management Message to be sent with logs This is the content of the mail sent using the function to e-mail the log to the administrator. Message to be sent when the Limit Value was exceeded This is the content of the mail sent to the user or user group when the limit value is - Oki B430d-beige | Print Job Accounting Users Manual - Page 226
12. Operation and Management Configure the mail address tab settings. Enter the name of the mail sender. Enter the mail address of the mail sender. , Set the name and e-mail address of the person you want to send the log to using the function to send log to the administrator. Enter the - Oki B430d-beige | Print Job Accounting Users Manual - Page 227
outgoing mail function" (page 224). 12. Operation and Management Start the server software. Click the plus mark on the left side of [Printer] in the selected window. The printer tree opens. Select the printer or printer group that you want to configure from the selection window, and then select the - Oki B430d-beige | Print Job Accounting Users Manual - Page 228
12. Operation and Management Notifying the log acquisition status by email The administrator can be notified of the log acquisition status by e-mail once a day. Limiting the size and number of attachments The size and number of attachments can be limited, and sent separately in different e-mails. - Oki B430d-beige | Print Job Accounting Users Manual - Page 229
500 sheets 12 Current month Next month Start the server software. Click the plus mark on the left side of [Printer] in the selected window. The printer tree opens. Select the printer/printer group to be set in the selection window, and double-click it. Click the [User] tab. Select the user to - Oki B430d-beige | Print Job Accounting Users Manual - Page 230
again. When the "Please enter the administrator password of the printer" window is displayed, enter the printer administrator password, and click [OK]. Note! Depending on the printer, this may not be displayed. 12 Check that the printer [Status] field in the details window is [Not acquired]. - 230 - Oki B430d-beige | Print Job Accounting Users Manual - Page 231
is ON. Start the server software. Click the plus mark on the left side of [Printer] in the selected window. The printer tree opens. Select the printer, and then select the [Printer] menu > [Properties]. In the [Printer] tab, click [Change Address]. 12 To change the connection destination, select the - Oki B430d-beige | Print Job Accounting Users Manual - Page 232
Enter the interval (unit: hours) at which the IP change is checked. Click [OK]. Memo Perform the following steps to change the range in which a printer whose IP address is changed is searched for. To delete a search range, select the search range that you want to delete from [Scope], and click - Oki B430d-beige | Print Job Accounting Users Manual - Page 233
, perform the following operations on the new server. Check that the printer power is ON. Start the server software on the new server. Select the [Printer] menu > [Add a Printer]. Follow the instructions on the screen to add the printer. When the server ID input window is displayed, enter the server - Oki B430d-beige | Print Job Accounting Users Manual - Page 234
hard disk or SD memory card can be installed/uninstalled to the printer Add the printer again to the server software. 12 Prohibiting initialization of the built is deleted. Also, as user information is also deleted from the printer, the server software cannot acquire the correct log. When Print Job - Oki B430d-beige | Print Job Accounting Users Manual - Page 235
power is ON. Start the server software. Double-click [Printer] in the selection window. The registered printer list is displayed in the details window. Select the printer, and then select the [Printer] menu > [Properties]. Memo Multiple printers can be selected. 12 Delete old logs The oldest - Oki B430d-beige | Print Job Accounting Users Manual - Page 236
] tab, and click [Acquire Information]. Changing the number of printers connected at the same time The number of printers connected at the same time can be changed. When the number of printers connected at the same time is set to a small value, the amount of processing done by the computer for - Oki B430d-beige | Print Job Accounting Users Manual - Page 237
job information in a file if this utility acquires logs Job information in a log can be recorded in a file when the log is acquired from the printer. This setting is required to add job information from the log (pages 77, 84, 87 and 91) if use restrictions are set for the job - Oki B430d-beige | Print Job Accounting Users Manual - Page 238
12. Operation and Management Check the [Export job information in a file if this utility acquires logs] check box. Click [OK]. 12 - 238 - - Oki B430d-beige | Print Job Accounting Users Manual - Page 239
] > [Oki Data] > [Print Job Accounting Client] > [Uninstall Print Job Accounting Client]. When the [User account management] window is displayed, click [Continue] or [Yes]. Follow the instructions on the screen to uninstall. Click [Finish]. Uninstalling plugins (MacOS) When the printer drivers are - Oki B430d-beige | Print Job Accounting Users Manual - Page 240
12. Operation and Management Memo 12 - 240 - - Oki B430d-beige | Print Job Accounting Users Manual - Page 241
13. Troubleshooting - Oki B430d-beige | Print Job Accounting Users Manual - Page 242
13. Troubleshooting 13. Troubleshooting This chapter explains some of the problems that could possibly occur when using Print Job Accounting, and provides hints to their solutions. Item Details Cannot find the printer even when searching using [Add a Printer]. • Check that the printer power is - Oki B430d-beige | Print Job Accounting Users Manual - Page 243
13. Troubleshooting Item Details When creating a CSV file to register Job Account IDs and same time as when the printer and server 13 power are usually ON. If there are no problems in the above settings, restart Windows. Not all of the logs are acquired. The printer's log buffer is full when - Oki B430d-beige | Print Job Accounting Users Manual - Page 244
13. Troubleshooting Item Details When attempting to delete a printer, "Cannot delete while log is being acquired" message is displayed. A printer cannot be deleted while the log is being acquired. Select the printer that you want to delete, select the [Printer] menu] > [Start/End Log] to end - Oki B430d-beige | Print Job Accounting Users Manual - Page 245
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