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Brother International MFC 640CW Software Users Manual - English - Page 41

Using the Scan key (For USB cable users), Scan to E-mail, Menu/Set, Black Start, Color Start

UPC - 012502614036

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Scanning Using the Scan key (For USB cable users) 2 Note If you use the Scan key on a network, see Using the Scan key on page 72. You can use the (Scan) key on the control panel to scan documents directly into your word processing, graphics or E-mail applications, or to a folder on your PC. Before you can use the (Scan) key on the control panel, you have to install the Brother MFL-Pro software suite and connect the machine to your PC. If you installed the MFL-Pro Suite from the included CD- ROM then the correct drivers and the ControlCenter2 software are installed. Scanning using the (Scan) key uses the configuration in Device Button tab of the ControlCenter2 software. (See SCAN on page 50.) For details about how to configure the scan settings of the ControlCenter2 buttons and to launch the application of your choice using the (Scan) key, see Using ControlCenter2 on page 46. Scan to E-mail 2 You can scan either a black and white or color document into your E-mail application as a file attachment. You can change the (Scan) key configuration. (See E-mail on page 53.) a Load your document. b Press the (Scan) key. c Press a or b to choose Scan to E-mail. Press Menu/Set, Set or OK. d Press Black Start or Color Start. The machine starts scanning the document, creates a file attachment, and launches your E-mail application, displaying the new message waiting to be addressed. 35

Section	Page
SOFTWARE USER’S GUIDE	1
Table of Contents	2
Section I Windows®	7
1 Printing	8
Using the Brother printer driver	8
Features	8
Choosing the right type of paper	9
Simultaneous printing, scanning and faxing	9
Clearing data from the memory	9
Checking the print quality	9
Status Monitor	10
Monitoring the machine’s status	10
Turning off the status monitor	11
Printer driver settings	11
Accessing the printer driver settings	11
Basic tab	12
Media Type	12
Quality	13
Enhanced Print Settings	14
Bi-Directional Printing	14
Enhanced Normal Printing	14
Color Enhancement (True2Life®)	15
Paper Size	16
To do borderless printing	16
Page Layout	17
Border Line	17
Orientation	18
Copies	18
Collate	18
Reverse Order	18
Advanced tab	19
Color	20
Color/Grayscale	20
Image Type	20
Custom Image Type	21
Scaling	22
Watermark	23
In background	23
In Outline Text (Windows® 2000 Professional/XP only)	23
Print Watermark	23
Watermark Setting	24
Device Options	25
Print Date & Time	25
Quick Print Setup	26
Status Monitor	27
Support tab	28
2 Scanning	29
Scanning a document using the TWAIN driver	29
TWAIN compliant	29
Accessing the Scanner	30
Scanning a document into the PC	31
Scanning a whole page	31
Pre-Scanning an image - to crop a portion you want to scan	31
Settings in the Scanner Setup dialog box	32
Image Type	32
Resolution	33
Scan Type	33
Brightness	34
Contrast	34
Document Size	34
Scanning a document using the WIA driver (For Windows® XP only)	36
WIA compliant	36
Accessing the scanner	36
Scanning a document into the PC	37
Scanning a document using the ADF (Available for ADF model)	37
Pre-Scanning and cropping a portion using the scanner glass	39
Brother Scanner Utility	40
Using the Scan key (For USB cable users)	41
Scan to E-mail	41
Scan to Image	42
Scan to OCR	42
Scan to File	43
Scan to Card	43
Changing the default quality	45
Changing the default black & white file format	46
Changing the default color file format	47
Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR	48
Viewing items	49
Organizing your items in folders	50
Quick links to other applications	50
ScanSoft® OmniPage® OCR lets you convert image text into text you can edit	50
You can import items from other applications	51
You can export items into other formats	51
Exporting an image file	51
Uninstalling PaperPort® 9.0SE and ScanSoft® OmniPage® OCR	51
For Windows® 98/98SE and Windows® Me	51
For Windows® 2000 Professional	51
For Windows® XP	51
3 ControlCenter2	52
Using ControlCenter2	52
Turning the AutoLoad feature off	53
SCAN	53
CUSTOM SCAN	54
PHOTOCAPTURE (USB only)	54
COPY	54
PC-FAX (Not available for DCP models)	54
DEVICE SETTING	55
SCAN	56
Image (example: Microsoft® Paint)	56
OCR (Word Processing program)	58
E-mail	59
File attachments	59
File Type	59
File	60
CUSTOM SCAN	61
Customizing a user-defined button	62
Scan to Image	62
Scan to OCR	63
Scan to E-mail	64
Scan to File	65
PHOTOCAPTURE (USB only)	66
Open PCC Folder (PCC: PhotoCapture Center™)	66
Copy From PCC	66
Setting the Copy Folder	66
Copy To Application	67
Setting the Copy Folder	67
COPY	68
PC-FAX (For MFC models only)	69
Send	69
Receive/View Received (MFC-640CW and MFC-820CW only)	70
Address Book	71
Setup	71
DEVICE SETTING	72
Remote Setup (Not available for DCP-120C)	72
Quick-Dial (Not available for DCP-120C)	73
Ink Level	74
4 Network Scanning (For models with built-in network support)	75
Before using Network Scanning	75
Network license	75
Configuring Network Scanning	76
Using the Scan key	78
Scan to E-mail (PC)	78
Scan to Image	79
Scan to OCR	79
Scan to File	80
5 Remote Setup (Not available for DCP models)	81
Remote Setup	81
6 Brother PC-FAX Software (For MFC models only)	83
PC-FAX sending	83
Setting up user information	84
Sending setup	85
Address Book	86
Speed Dial setup	87
Brother Address Book	88
Setting up a member in the Address Book	88
Setting up a group for broadcasting	89
Editing member information	89
Deleting a member or group	89
Exporting the Address Book	90
Exporting the whole current Address Book	90
Importing to the Address Book	91
Importing an ASCII text file	91
Setting up a cover page	92
Entering cover page information	92
Sending a file as a PC-FAX using the Facsimile style user interface	93
Sending a file as a PC-FAX using the Simple style user interface	94
PC-FAX receiving (MFC-640CW and MFC-820CW only)	96
Enabling the PC-FAX software on your machine	97
Running the PC-FAX receiving software on your PC	98
Setting up your PC	98
Configuring the Network PC-FAX Receiving Settings	99
Viewing new PC-FAX messages	100
7 PhotoCapture Center™	101
For USB cable users	101
For network cable users (For models with built-in network support)	103
Section II Apple® Macintosh®	104
8 Printing and Faxing	105
Setting up your USB-equipped Apple® Macintosh®	105
Simultaneous printing, scanning and faxing	105
Clearing data from the memory	106
Checking the print quality	106
Status Monitor	106
Media Type	107
Quality	108
Using the Brother ink driver (For Mac OS® X)	109
Choosing page setup options	109
To do borderless printing	109
Choosing printing options	110
Using the Brother ink driver (For Mac OS® 9.1-9.2)	111
Choosing a printer	111
Page Setup	111
To do borderless printing	111
Printing a document	112
Sending a fax (For MFC models only)	113
For Mac OS® X	113
Drag a vCard from the Mac OS® X Address Book application	115
For Mac OS® 9.1-9.2	116
9 Scanning	118
Scanning from a Macintosh®	118
Accessing the scanner	118
Scanning an image into your Macintosh®	119
Scanning a whole page	119
Pre-Scanning an image	119
Settings in the Scanner window	120
Resolution	120
Color Type	121
Scanning Area	121
Adjusting the Image	122
Using the Scan key (For USB cable users)	123
Scan to E-mail	123
Scan to Image	124
Scan to OCR	124
Scan to File	125
Scan to Card	125
Changing the default quality	127
Changing the default black & white file format	128
Changing the default color file format	129
Using Presto!® PageManager®	130
Features	130
System requirements for Presto!® PageManager®	130
Technical support	131
10 ControlCenter2	133
Using ControlCenter2 (For Mac OS® X 10.2.4 or greater)	133
Turning the AutoLoad feature off	134
SCAN	134
CUSTOM SCAN	135
COPY / PC-FAX	135
DEVICE SETTINGS	135
SCAN	136
Image (example: Apple® PreView)	136
OCR (Word Processing program)	138
E-mail	139
File attachments	139
File	140
CUSTOM SCAN	141
User-defined button	141
Scan to Image	142
Scan to OCR	143
Scan to E-mail	144
Scan to File	145
COPY / PC-FAX	146
DEVICE SETTINGS	147
Remote Setup (Not available for DCP models)	147
Quick-Dial (Not available for DCP models)	148
Ink Level	149
11 Network Scanning (For models with built-in network support)	150
Before using Network Scanning	150
Configuring network scanning	150
Using the Scan key	152
Scan to E-mail	152
Scan to Image	153
Scan to OCR	153
Scan to File	154
12 Remote Setup & PhotoCapture Center™	155
Remote Setup (For Mac OS® X 10.2.4 or greater) (Not available for DCP models)	155
PhotoCapture Center™	156
For USB cable users	156
For network cable users (For models with built-in network support)	158
Index	159