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Konica Minolta bizhub 20 bizhub 20 Software User Guide - Page 17

Status Monitor, Monitoring the machine’s status - error message

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Printing Status Monitor 1 1 The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices, allowing you to get immediate notification of error messages such as paper empty or paper jam. You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing Status Monitor located in Start/All Programs/KONICA MINOLTA/bizhub 20 on your PC. Note For more information about using the Status Monitor software, right-click the Status Monitor icon and choose Help. Monitoring the machine's status 1 The Status Monitor icon will change color depending on the machine status. „ A green icon indicates the normal stand-by condition. „ A yellow icon indicates a warning. „ A red icon indicates a printing error has occurred. There are two locations where you can display the Status Monitor on your PC - in the tasktray or on the desktop. Note • You can check the device status at anytime by double-clicking the icon in the tasktray or selecting the Status Monitor located in the Start/All Programs/KONICA MINOLTA/bizhub 20 on your computer. • For more information about using the Status Monitor software, right click the Status Monitor icon and choose Help. 9

Section	Page
Trademarks	2
Table of Contents	3
Section I Windows®	9
1 Printing	10
Using the KONICA MINOLTA printer driver	10
Printing a document	11
Duplex printing	12
Guidelines for printing on both sides of the paper	12
Automatic duplex printing	12
Manual duplex printing	12
Simultaneous scanning, printing and faxing	12
Printer operation keys	13
Job Cancel	13
Secure Key	13
Printer Emulation Support	14
Printing the Internal Font List	15
Printing the Print Configuration List	15
Test Print	15
Duplex	16
Restoring default printer settings	16
Status Monitor	17
Monitoring the machine’s status	17
Printer driver settings	18
Features in the Windows® printer driver	19
Basic tab	19
Paper Size	20
Orientation	20
Copies	20
Media Type	20
Resolution	21
Print Settings	21
Multiple Page	21
Duplex / Booklet	22
Paper Source	24
Advanced tab	25
Use Watermark	27
Watermark Settings	27
Header-Footer Print	29
Toner Save Mode	29
Secure Print	29
Administrator	30
User Authentication	30
Other Print Options	31
Accessories tab	32
Support	34
Features in the BR-Script3 (PostScript® 3™ language emulation) printer driver	36
Printing Preferences	36
Advanced options	38
Ports tab	40
2 Scanning	41
Scanning a document using the TWAIN driver	41
Scanning a document into the PC	41
Pre-Scanning to crop a portion you want to scan	43
Settings in the Scanner Setup dialog box	44
Scanning a document using the WIA driver (Windows® XP/Windows Vista®/Windows® 7)	48
WIA compliant	48
Scanning a document into the PC	48
Pre-Scanning to crop a portion you want to scan using the scanner glass	50
Scanning a document using the WIA driver (Windows Photo Gallery and Windows Fax and Scan)	53
Scanning a document into the PC	53
Pre-Scanning to crop a portion you want to scan using the scanner glass	54
Using the Scan key (For USB or Parallel cable users)	56
Scan to USB	57
Scan to E-mail	60
Scan to Image	60
Scan to OCR	61
Scan to File	62
Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™	63
Viewing items	64
Organizing your items in folders	65
Quick links to other applications	65
ScanSoft™ PaperPort™ 11SE with OCR lets you convert image text into text you can edit	65
Importing items from other applications	66
Exporting items into other formats	66
3 ControlCenter3	67
Using ControlCenter3	67
Switching the user interface	69
Turning the Auto Load feature off	69
SCAN	70
File type	71
Image (example: Microsoft® Paint)	71
OCR (Word Processing program)	73
E-mail	74
File	75
CUSTOM SCAN	76
File type	77
Customizing a user-defined button	78
COPY	83
PC-FAX	85
Send	86
Receive/View Received	86
Address Book	87
Setup	87
DEVICE SETTING	88
Remote Setup	89
Quick-Dial	90
Status Monitor	90
4 Network Scanning	91
Before using Network Scanning	91
Configuring Network Scanning	91
Using the Scan key	94
Scan to E-mail (PC)	94
Scan to E-mail (E-mail Server)	95
Scan to Image	97
Scan to OCR	98
Scan to File	99
Scan to FTP	100
Scan to Network	103
How to set a new default for the file size (For Scan to E-mail (E-mail server), Scan to FTP and Scan to Network)	106
How to set a new default for the Duplex Scan mode (For Scan to E-mail (E-mail server) only)	106
5 Remote Setup	107
Remote Setup	107
6 PC-FAX Software	109
PC-FAX sending	109
Setting up user information	109
Sending setup	110
Setting up a cover page	111
Entering cover page information	112
Sending a file as a PC-FAX using the Facsimile style user interface	112
Sending a file as a PC-FAX using the Simple style user interface	113
Address Book	115
Address Book	116
Setting up a member in the Address Book	116
Speed Dial setup	117
Setting up a group for broadcasting	118
Editing member information	118
Deleting a member or group	118
Exporting the Address Book	119
Importing to the Address Book	120
PC-FAX receiving	122
Enabling PC-FAX Receiving software on your machine	123
Running the PC-FAX Receiving software on your PC	123
Setting up your PC	124
Configuring the Network PC-FAX Receiving Settings	125
Viewing new PC-FAX messages	126
7 Firewall settings (For Network users)	127
Before using the KONICA MINOLTA software	127
Windows® XP SP2	127
Windows Vista®/Windows® 7	129
Section II Apple Macintosh	132
8 Printing and Faxing	133
Printer operation keys	133
Job Cancel	133
Secure Key	133
Printer Emulation Support	134
Printing the Internal Font List	135
Printing the Print Configuration List	135
Test Print	135
Duplex	136
Restoring default printer settings	136
Status Monitor	137
Updating the machine’s status	137
Hiding or showing the window	137
Quitting the window	137
Web Based Management (Network Connection Only)	138
Features in the printer driver (Macintosh)	139
Choosing page setup options	139
Choosing printing options	140
Cover Page (Mac OS X 10.4.x or greater)	141
Paper Feed	141
Layout	142
Secure Print	143
Print Settings	144
Removing the Printer driver for Macintosh	148
Using the BR-Script3 Driver (Post Script® 3™ language emulation printer driver)	149
Features in the BR-Script3 (PostScript® 3™ language emulation) printer driver	155
Page Setup	155
Choosing page setup options	155
Cover Page (Mac OS X 10.4.x or greater)	157
Layout	157
Secure Print (Mac OS X 10.5.x and 10.6.x only)	160
Printer Features	160
Sending a fax	165
Macintosh	165
Drag a vCard from the Mac OS X Address Book application (Mac OS X 10.3.9 to 10.4.x)	168
Using Mac OS X 10.5.x and 10.6.x Addresses panel	169
9 Scanning	171
Scanning from a Macintosh	171
Scanning an image into your Macintosh	171
Scanning a duplex document	172
Pre-Scanning an image	173
Settings in the Scanner window	174
Using the Scan key (For USB cable users)	177
Scan to USB	178
Scan to E-mail	181
Scan to Image	181
Scan to OCR	182
Scan to File	183
Using Presto! PageManager	184
Features	184
System requirements for Presto! PageManager	184
NewSoft Technical Support	184
10 ControlCenter2	187
Using ControlCenter2	187
Turning the AutoLoad feature off	188
SCAN	189
File types	190
Image (example: Apple Preview)	190
OCR (word processing application)	192
E-mail	193
File	194
CUSTOM SCAN	195
File types	196
User-defined button	196
Scan to Image	197
Scan to OCR	199
Scan to E-mail	200
Scan to File	201
COPY / PC-FAX	203
DEVICE SETTINGS	205
Remote Setup	205
Quick-Dial	206
Status Monitor	206
11 Network Scanning	207
Before using Network Scanning	207
Configuring network scanning	207
Using the Scan key	209
Scan to E-mail (PC)	210
Scan to E-mail	211
Scan to Image	212
Scan to OCR	213
Scan to File	214
Scan to FTP	215
Scan to Network	219
How to set a new default for the file size (For Scan to E-mail (E-mail server), Scan to FTP and Scan to Network)	222
How to set a new default for the Duplex Scan mode (For Scan to E-mail (E-mail server) only)	223
12 Remote Setup	224
Remote Setup	224