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Oki MPS2731mc MC362w/MC562w/MPS2731mc Advanced User Guide (English) - Page 61

Anaging, Phone

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MANAGING THE PHONE BOOK The following section describes how to add/remove/modify speed and group dial entries to/ from the Phone Book. ADDING A SPEED DIAL ENTRY TO THE PHONE BOOK The machine can hold up to 100 speed dial numbers in the phone book. To add a new speed dial number to the phone book: 1. Press the SETTING button on the control panel. 2. Using the Down arrow key, scroll to Phone Book and press OK. 3. Press OK to select Speed Dial List. 4. Using the arrow keys, scroll to the required entry position and press OK. 5. Press OK to select Register. 6. Press the Right arrow key to select Name. 7. Using the keypad or arrows keys and the on-screen keypad, type in the name. NOTE The maximum length of name is 24 characters. 8. Highlight Enter and press OK. 9. Using the Down arrow key, scroll to Fax Number and press the Right arrow key. 10. Using the keypad, type in the destination fax number. NOTE The maximum length of number is 40 digits. If the destination fax number has an "extension number", press the Pause button between numbers. The machine will enter a pause when dialling. If your MFP is connected to a PBX (private branch exchange), you will need to add a Prefix in order to access to the outside line. Refer to "Connecting to a PBX" on page 58. If you need to change the dialling method for the region, press the Tone button to change the call parameters for this particular number. If you make a mistake while entering the number, press the Clear button to delete the last digit. 11. Highlight Enter and press OK. 12. If required, use the arrow keys and scroll to Group No. then press the Right arrow key. 13. Using the arrow keys, select the group number to assign the fax number to and press OK. The check box is selected. You can select multiple entries. NOTE Numbers registered to groups from the Speed Dial function are synchronized with the numbers that are registered to groups using the Group No. function. 14. Press the Right arrow key to complete. 15. Press OK to confirm. 16. Press OK once more to add your entry to the phone book. Configuring the fax settings (MC342dn, MC342dw, MC362dn, MC362w, MC562dn, MC562w, MC562dw, ES5462 MFP, ES5462dw MFP and MPS2731mc) > 61

Section	Page
Preface	2
Contents	3
Notes, cautions and warnings	6
About this guide	7
Documentation suite	7
Purpose of this guide	7
On-line usage	8
Printing pages	8
Configuring the network settings	9
Checking the common setup information	10
Connecting using wireless LAN (MC342dw, MC362w, MC562w, MC562dw, ES5462dw MFP, MPS2731mc only)	10
Configuring automatically using push-button method	10
Configuring automatically using PIN method	12
Configuring wireless network selection	14
Configuring manually	17
Reconnect to the wireless LAN	23
Switching from wireless to wired	24
Setting up scan to e-mail and internet fax	25
Checking the e-mail settings of the computer	25
Setting the e-mail address for your machine	27
Configuring your machine for scan to e-mail and internet fax	28
Setting up scan to network PC	29
Checking the name of the computer	29
Determining the names of the items required for scan to network PC	31
Configuring the computer for scan to network PC	31
Managing profiles	36
Creating a profile for scan to network PC	36
Deleting a network profile	37
Managing the address book	38
Setting sender and reply to e-mail addresses (from/reply to)	38
Creating e-mail templates	39
Adding an e-mail address entry to the address book	40
Deleting an e-mail address entry from the address book	40
Modifying an e-mail address entry from the address book	41
Sorting e-mail addresses in the address book	41
Searching an e-mail address entry in the address book	41
Adding a group entry to the address book	42
Deleting a group address entry from the address book	42
Modifying a group address entry from the address book	43
Sorting group address entries in the address book	43
Searching a group address entry in the address book	43
Configuring the scanning to Local and Remote PCs	44
Using Drivers and Software	44
Using TWAIN Driver	44
Using WIA Driver	47
Using ICA Driver	49
Using ActKey Software	50
Useful Functions for Scanning to Local and Remote PCs	54
Setting PC Scan Mode	54
Enabling the Network TWAIN Settings	54
Enabling the WSD Scan	54
Selecting the Dual-Side Scan of WSD Scan function	55
Deleting a Scanner Driver	55
Updating a Scanner Driver	56
Configuring the fax settings (MC342dn, MC342dw, MC362dn, MC362w, MC562dn, MC562w, MC562dw, ES5462 MFP, ES5462dw MFP and MPS2731mc)	57
Basic setup	57
Advanced set up	58
Connecting to a PBX	58
Automatic redial	59
Reception mode	59
Adding a telephone handset	60
Managing the phone book	61
Adding a speed dial entry to the phone book	61
Adding a group entry to the phone book	62
Deleting a speed dial entry from the phone book	62
Deleting a group dial entry from the phone book	62
Modifying a speed dial entry	63
Modifying a group dial entry	63
Sorting speed dial entries	63
Sorting group dial entries	63
Searching a speed dial entry	64
Searching a group dial entry	64
Registering an entry from reception or transmission history	64
User authentication and access control	65
PIN authentication	66
Registering a PIN	66
Enabling PIN authentication	66
Operation when PIN authentication is enabled	67
User name and password authentication	68
Registering a user name and password	68
Enabling user name and password authentication	68
Operation when user name and password authentication is enabled	68
Operation from the computer	69
Advanced network settings	71
Network setting items	71
TCP/IP	71
NetWare	73
EtherTalk	74
NBT/NetBEUI	75
E-mail send	75
E-mail receive	77
E-mail alert	78
SNMP	82
Printer trap	83
IPP	85
Windows rally	86
IEEE802.1X	86
Secure protocol server (Kerberos)	87
LDAP	87
Mail server	88
Security	89
IP filtering	90
MAC address filtering	91
SSL/TLS	91
IPSec	93
Maintenance	94
Time setup (SNTP settings)	94
Web printing	95
Configuring the wireless LAN from the Web Page (MC342dw, MC362w, MC562w, MC562dw, ES5462dw MFP, MPS2731mc only)	96
IEEE802.1X settings	96
Wireless LAN settings	97
Changing network settings from the web page	100
Encrypting Communication by SSL/TLS	100
IPP printing	102
Encrypting communication by IPSec	104
Controlling access using IP address (IP filtering)	107
Controlling access using MAC address (MAC address filtering)	107
Error notification by e-mail (e-mail alert)	108
Using SNMPv3	109
Using IPv6	110
Enabling IPv6	111
Checking IPv6 address	111
Using IEEE802.1X	111
Configuring your machine for IEEE802.1X	111
Connecting your machine to authentication switch	112
Configuring LDAP server	113
Configuring secure protocols	113
Printing without printer driver (direct printing)	114
Printing PDFs	114
Configuring server to print files attached to e-mails	114
Changing settings on EtherTalk (Mac only)	115
Changing EtherTalk machine name	115
Changing EtherTalk zone	115
Other operations	116
Initializing network settings	116
Using DHCP	116
Configuring DHCP server	116
Configuring your machine	117
AirPrint & Wireless setting	155

Match case Limit results 1 per page

Configuring the fax settings (MC342dn, MC342dw, MC362dn, MC362w, MC562dn, MC562w, MC562dw, ES5462

MFP, ES5462dw MFP and MPS2731mc) > 61

ANAGING

THE

PHONE

BOOK

The following section describes how to add/remove/modify speed and group dial entries to/

from the Phone Book.

DDING

SPEED

DIAL

ENTRY

THE

PHONE

BOOK

The machine can hold up to 100 speed dial numbers in the phone book. To add a new speed

dial number to the phone book:

Press the

SETTING

button on the control panel.

Using the

Down

arrow key, scroll to

Phone Book

and press

Press

to select

Speed Dial List

Using the arrow keys, scroll to the required entry position and press

Press

to select

Press the

Right

arrow key to select

Name

Using the keypad or arrows keys and the on-screen keypad, type in the name.

Highlight

Enter

and press

Using the

Down

arrow key, scroll to

Fax Number

and press the

Right

arrow key.

10.

Using the keypad, type in the destination fax number.

11.

Highlight

Enter

and press

12.

If required, use the arrow keys and scroll to

Group No.

then press the

Right

arrow

key.

13.

Using the arrow keys, select the group number to assign the fax number to and

press

The check box is selected. You can select multiple entries.

14.

Press the

Right

arrow key to complete.

15.

Press

to confirm.

16.

Press

once more to add your entry to the phone book.

NOTE

The maximum length of name is 24 characters.

NOTE

The maximum length of number is 40 digits.

If the destination fax number has an “extension number”, press the

Pause

button between numbers. The machine will enter a pause when dialling.

If your MFP is connected to a PBX (private branch exchange), you will need to

add a Prefix in order to access to the outside line. Refer to

“Connecting to a

PBX” on page 58

If you need to change the dialling method for the region, press the

Tone

button to change the call parameters for this particular number.

If you make a mistake while entering the number, press the

Clear

button to

delete the last digit.

NOTE

Numbers registered to groups from the Speed Dial function are synchronized

with the numbers that are registered to groups using the Group No. function.