Home » Ricoh Manuals » Multifunction Devices » Ricoh Aficio MP 3350B » Manual Viewer

Ricoh Aficio MP 3350B Operating Instructions - Page 939

Scanner Reference, Storing Files Using the Scanner Function

View all Ricoh Aficio MP 3350B manuals

Add to My Manuals
Save this manual to your list of manuals

Page 939 highlights

Operating Instructions Scanner Reference 1 Sending Scan Files by E-mail 2 Sending Scan Files to Folders 3 Storing Files Using the Scanner Function 4 Delivering Scan Files 5 Scanning Originals with the Network TWAIN Scanner 6 Various Scan Settings 7 Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine.

Section	Page
About This Machine	1
Manuals for This Machine	3
Manuals List	5
What You Can Do with This Machine	6
Using This Machine as a Copier	6
Using This Machine as a Printer	7
Utilizing Stored Documents	7
Paperless Fax Transmission and Reception	8
Fax Transmission and Reception Over the Internet	9
Using the Facsimile and the Scanner in a Network Environment	10
Administrating the Machine/Protecting Documents (Security Functions)	11
Monitoring the Machine Via Computer	11
Preventing an Unauthorized Copy	12
TABLE OF CONTENTS	13
Notice	16
Important	16
Note to Users	16
Note to users in the United States of America	16
Note to users in Canada	17
Remarque concernant les utilisateurs au Canada	17
Regulatory Information	17
Note to users in the state of California	17
How to Read This Manual	18
Symbols	18
Names of Major Options	18
Safety Information	19
Safety During Operation	19
Safety Precautions to be Followed	19
Environments where the machine can be used	19
Handling power cords and power plugs	19
Handling the main machine	20
Handling the machine's interior	21
Handling the machine's supplies	21
For people using a pacemaker	22
Positions of WARNING and CAUTION labels	23
ENERGY STAR Program	24
1. Getting Started	25
Guide to Components	25
Options	27
External options	27
Internal options	28
Control Panel	31
Display Panel	34
Simplified Display	34
When the Authentication Screen is Displayed	36
User Code Authentication (Using the Control Panel)	36
User Code Authentication (Using a Printer Driver)	37
Login (Using the Control Panel)	37
Logout (Using the Control Panel)	38
Login (Using a Printer Driver)	39
Login (Using Web Image Monitor)	39
Logout (Using Web Image Monitor)	39
Changing Modes	40
System Reset	41
Turning On/Off the Power	42
Turning On the Main Power	42
Turning On the Power	43
Turning Off the Power	43
Turning Off the Main Power	44
Saving Energy	45
2. Entering Text	47
Entering Text	47
Available Characters	47
Keys	47
How to Enter Text	48
Entering letters	48
Deleting characters	48
Adding user text	49
3. Operating Instructions	51
Installing Operating Instructions	51
PDF Manuals	52
How to Use the Operating Instructions	53
Opening from the Icon	53
Opening from the [Start] Menu	53
Opening from the CD-ROM	54
4. Appendix	55
Dos and Don'ts	55
Software and Utilities Included on the CD-ROM	57
Viewing the Contents of the CD-ROM	57
Printer Drivers for This Machine	57
TWAIN Driver	59
LAN-Fax Driver	59
DeskTopBinder Lite	60
SmartDeviceMonitor for Admin	61
DeskTopBinder-SmartDeviceMonitor for Client	62
Specifications for the Main Unit	64
Document Server	68
Duplex Unit	69
Bypass Tray	69
Specifications for Exposure Glass Cover (Optional)	70
Specifications for Auto Document Feeder (Optional)	71
Specifications for 500-Sheet Finisher (Optional)	72
Specifications for 1000-Sheet Finisher (Optional)	74
Finisher Upper Tray	74
Finisher Shift Tray	74
Specifications for Booklet Finisher (Optional)	76
Finisher Upper Tray	76
Finisher Shift Tray	76
Finisher Booklet Tray	77
Specifications for Punch Kit (Booklet Finisher) (Optional)	78
Specifications for Shift Sort Tray (Optional)	79
Specifications for Bridge Unit (Optional)	80
Specifications for Internal Tray 2 (1 bin tray) (Optional)	81
Specifications for Large Capacity Tray (LCT) (Optional)	82
Specifications for Paper Tray Unit (Optional)	83
Specifications for IEEE 1284 Interface Board (Optional)	84
Specifications for Wireless LAN Board (Optional)	85
Specifications for Bluetooth Interface Unit (Optional)	86
Specifications for Gigabit Ethernet (Optional)	87
Recommended Paper Sizes and Types	88
Unusable Paper	95
Paper Storage	96
INDEX	97
Troubleshooting	103
Manuals for This Machine	105
TABLE OF CONTENTS	107
How to Read This Manual	110
Symbols	110
Names of Major Options	110
1. When the Machine Does Not Operate As Wanted	111
Indicators	111
Panel Tone	112
Checking Machine Status and Settings	113
When an Indicator to the Right of a Function Key Is Lit	116
When You Have Problems Operating the Machine	118
When a Job Is Not Performed	122
2. Troubleshooting When Using the Copy/Document Server Function	125
Messages Displayed When Using the Copy/Document Server Function	125
When You Cannot Make Clear Copies	128
When You Cannot Make Copies As Wanted	131
When Memory Is Full	136
3. Troubleshooting When Using the Facsimile Function	139
Adjusting the Volume	139
Messages Displayed When Using the Facsimile Function	141
When You Cannot Send or Receive Fax Messages As Wanted	150
When Memory Is Full	155
If an Error Report Is Printed	156
Turning Off the Main Power / In the Event of Power Failure	157
When an Error Occurs Using Internet Fax	158
Error Mail Notification	158
Error Report (E-mail)	158
Server-Generated Error E-mail	158
4. Troubleshooting When Using the Printer Function	159
Messages Displayed When Installing the Printer Driver	159
Windows 2000	159
Windows XP Professional or Windows Server 2003/2003 R2	159
Windows XP Home Edition	160
Windows Vista	160
If USB Connection Fails	162
Messages Displayed When Using the Printer Function	163
Status Messages	163
Messages Displayed on the Control Panel When Using the Printer Function	163
Messages Printed on the Error Logs or Reports	165
Checking the Error Log	171
When You Cannot Print	173
When the Data In Indicator Does Not Light Up or Flash	175
When the machine is connected to the computer using the interface cable	175
Network connection	176
Other Printing Problems	177
5. Troubleshooting When Using the Scanner Function	185
When Scanning Is Not Done As Expected	185
When You Cannot Send Scanned Files	187
When Stored Files Cannot Be Accessed	187
When You Cannot Browse the Network to Send a Scan File	187
When the TWAIN Driver Cannot Be Started	187
When Stored Files Cannot Be Edited	188
When the Network Delivery Function Cannot Be Used	188
When S/MIME Cannot Be Used	188
Operations Are Not Possible When Messages Are Displayed	189
Messages Displayed When Using the Scanner Function	190
Messages Displayed on the Control Panel When Using the Scanner Function	190
Messages Displayed on the Client Computer	196
6. Adding Paper, Toner and Staples	201
Loading Paper	201
Loading Paper into the Paper Trays	201
Setting special paper in paper tray 2	202
Loading Paper into the Large Capacity Tray	203
Orientation-Fixed Paper or Two-Sided Paper	204
Changing the Paper Size	206
Changing the Paper Size in the Paper Trays	206
Changing to a Size That Is Not Automatically Detected	208
Adding Toner	211
Removing Toner	212
Inserting Toner	212
Sending Faxes or Scanned Documents When Toner Has Run Out	213
Used Toner	214
Adding Staples	215
500-sheet Finisher	215
1000-sheet Finisher	216
Booklet Finisher	216
Replacing the Stamp Cartridge	218
7. Clearing Misfeeds	221
Removing Jammed Paper	221
Locating Jammed Paper	221
Removing Jammed Paper	223
When A is displayed	223
When B is displayed	223
When C is displayed	224
When D is displayed	224
When P is displayed	225
When R is displayed in the case of 500-sheet finisher	225
When R1 - R5 is displayed in the case of 1000-sheet finisher	226
When R1 - R3 is displayed in the case of booklet finisher	227
When R4 - R6 is displayed in the case of booklet finisher	228
When R7 - R11 is displayed in the case of booklet finisher	228
When Y is displayed	229
When Z is displayed	229
Removing Jammed Staples	230
500-sheet Finisher	230
1000-sheet Finisher	231
Booklet Finisher	231
Removing Punch Waste	233
Booklet Finisher	233
8. Remarks	235
Where to Put Your Machine	235
Machine Environment	235
Moving	235
Optimum environmental conditions	236
Environments to avoid	236
Access to the machine	237
Power Connection	237
Maintaining Your Machine	239
Cleaning the Exposure Glass	239
Cleaning the Exposure Glass Cover	239
Cleaning the Auto Document Feeder	240
INDEX	241
Copy/Document Server Reference	247
Manuals for This Machine	249
What You Can Do with This Machine	251
Reducing/Enlarging Originals by Specifying the Paper Size	251
Saving Paper	251
Copying onto Special Paper	253
Creating a Booklet or Magazine	253
Copying Originals Such as Books	255
Registering the Initial Display's Default Functions	256
TABLE OF CONTENTS	257
How to Read This Manual	261
Symbols	261
Functions Requiring Optional Configurations	262
Display	263
Simplified Display	264
1. Placing Originals	265
Originals	265
Sizes and Weights of Recommended Originals	265
Non-compatible originals for the ADF	265
Sizes Detectable with Auto Paper Select	266
Sizes difficult to detect	268
Missing Image Area	269
Placing Originals	270
Original Orientation	270
Left Original Beeper	272
Placing Originals on the Exposure Glass	272
Placing Originals in the ADF	273
Batch Mode	274
SADF Mode	275
Mixed Sizes Mode	276
Specifying Original Sizes	277
Regular sizes	277
Custom sizes	278
2. Basic Copying	281
Basic Procedure	281
Interrupt Copy	282
Job Preset	283
Copying from Tray 2	285
Using Tray 2 as the Bypass Tray	285
Copying onto regular size paper	286
Copying onto custom size paper	286
Copying onto special paper	288
Copying onto Envelopes	288
Copying from the Bypass Tray	291
Copying onto Regular Size Paper	294
Copying onto Custom Size Paper	294
Registering a custom size	295
Recalling the registered custom size	296
Copying onto Special Paper	296
Reducing or Enlarging Originals	298
Preset Reduce/Enlarge	298
Zoom	299
Specifying the ratio with [] and []	300
Entering the ratio with the number keys	301
Auto Reduce/Enlarge	301
Duplex/Combined Copying	304
Duplex	304
Originals and copy orientation	306
One-Sided Combine	307
Two-Sided Combine	311
Finishing	315
Sort	315
Sample Copy	318
Changing the number of sets	318
Stack	319
Staple	321
Punch	325
Storing Data in the Document Server	329
Managing Jobs	331
Job List Screen	331
Checking Jobs in the Job List	332
Changing the Order of Jobs	333
Holding Jobs	333
Deleting Jobs	334
Checking the Job History	335
Registering Frequently Used Functions	336
Registering Functions in a Program	336
Changing a Stored Program	337
Recalling a Stored Program	338
Deleting a Stored Program	338
Registering the Initial Display's Default Functions	340
3. Advanced Copying	343
Adjusting Copy Image Density	343
Auto Image Density	343
Manual Image Density	343
Combined Auto and Manual Image Density	344
Copy Quality	344
Sharp / Soft	345
Contrast	346
Background Density	346
Selecting the Original Type	347
Selecting Copy Paper	348
Auto Paper Select	349
Rotate Copy	349
Manual Paper Select	350
Advanced Reduce/Enlarge Copying	351
Size Magnification	351
Directional Magnification (%)	352
Specifying the ratio with [] and []	352
Entering the ratio with the number keys	353
Directional Size Magnification (inch)	354
Create Margin	356
Stamps	357
Background Numbering	357
Preset Stamp	358
Changing the stamp position, size and density	360
User Stamp	361
Changing the user stamp position	362
Registering the user stamp	363
Deleting the user stamp	364
Date Stamp	365
Changing the format of date	367
Changing the date stamp position	368
Page Numbering	368
Changing the stamp position	370
Specifying the first printing page and start number (“P1,P2...”, “-1-,-2-...”, “P.1,P.2... ”, “1,2... ”)	371
Specifying the first printing page and start number (“1/5,2/5...”)	372
Specifying the first printing page and start number (“1-1,1-2...”)	373
Advanced Copier Functions	374
Margin Adjustment	374
Erase Center / Border	375
Erase Border (same width)	377
Erase Border (different width)	377
Erase Center	378
Erase Center / Border (same width)	379
Erase Center / Border (different width)	380
Image Repeat	381
Double Copies	383
Centering	384
Positive/Negative	386
Mirror Image	386
Series Copies	387
Booklet/Magazine	389
Covers	394
Designate	396
Chapters	397
Slip Sheets	399
4. Document Server	401
Relationship between Document Server and Other Functions	401
Document Server Display	402
Simplified Display	403
Preview Display	404
Using the Document Server	406
Storing Data	406
Specifying a User Name	408
Specifying a File Name	408
Specifying a Password	409
Changing the User Name of a Stored Document	410
Changing the File Name of a Stored Document	411
Changing the Password of a Stored Document	412
Checking the Details of a Stored Document	412
Searching for Stored Documents	413
Searching by file name	414
Searching by user name	414
Printing Stored Documents	415
Interrupting a print job	417
Changing the number of sets	417
Sample Print	418
Printing the first page	419
Printing a specified page	419
Printing a specified range	420
Deleting a Stored Document	421
Displaying Stored Documents with Web Image Monitor	422
Downloading Stored Documents with Web Image Monitor	422
5. Appendix	425
Function Compatibility	425
Supplementary Information	427
User Tools Menu (Copier / Document Server Features)	438
INDEX	443
Facsimile Reference	451
Manuals for This Machine	453
NOTICE	455
Important Safety Instructions	458
Caution	458
TABLE OF CONTENTS	459
How to Read This Manual	466
Symbols	466
Names of Major Functions	466
Reading the Display	467
Reading the Display Panel and Using Keys	467
Simplified Display	470
1. Transmission	471
Transmission Modes	471
Selecting Type of Transmission	472
Memory Transmission	474
Sending originals using the exposure glass (Memory Transmission)	476
Parallel Memory Transmission	477
Automatic Redial	477
Dual Access	478
Broadcasting sequence	478
Immediate Transmission	479
Sending originals using the exposure glass (Immediate Transmission)	480
Displaying Confirmation of Transmission	481
IP-Fax Functions	483
Terminology	485
Notes on Using IP-Fax	486
Functions Not Available for IP-Fax Transmission	486
Internet Fax Functions	487
Notes on Using Internet Fax	488
Functions Not Available by Internet Fax Transmission	489
Functions Not Available by Internet Fax Reception	490
T.37 Full Mode	490
E-mail Encryption	491
Sending to E-mail/Folder Destinations	493
Functions Not Available for E-mail Transmission	493
Functions Not Available for Folder Transmission	494
E-mail Encryption	494
Placing Originals	496
Setting the Original Orientation	498
Scanning Two-Sided Originals	499
Acceptable Original Sizes	502
Paper Size and Scanned Area	502
When placing an original on the exposure glass	502
When placing an original into the ADF	504
Types of Original whose Sizes are Difficult to Detect	505
Transmission with Image Rotation	506
Stamp	506
Checking the Content of a Scanned Original (Preview Before Transmission)	508
Scan Settings	511
Scan Type	511
JBIG Transmission	513
Resolution	513
Scan Size	515
Auto Detect	515
Regular	517
Area	518
Mixed Original Sizes	519
Density (Contrast)	521
Mixing Scan Settings for a Multiple Page Original	523
Changing the Line Port	525
Simultaneous Broadcast Using Multiple Line Ports	527
Specifying a Destination	529
Sending over a Fax Line	529
Entering a pause	530
Entering a tone	531
Re-entering a fax number to confirm destination	532
Sending by IP-Fax	533
Regarding IP-Fax destinations	536
Sending by Internet Fax	537
Bypassing the SMTP server	540
Sending an E-mail	543
Bypassing the SMTP server	546
Sending to Folder Destinations	548
Using the Address Book to Specify Destinations	551
Switching the type of title in the Address Book	552
Specifying Group Destinations	552
Selecting Destinations from Recent Destinations	553
Programming Destinations in the Address Book	555
Registering a Fax Destination	555
Changing a Fax Destination	557
Deleting a Fax Destination	559
Registering Entered Destinations to the Address Book	561
Searching for a Destination in the Address Book	562
Search by Destination Name	562
Search by Fax Number/IP-Fax Destination	565
Search by Internet Fax Destination	567
Search by E-mail Destination	569
Search by Folder Destination	571
Search Using Advanced Search	574
Search by Registration Number	576
On Hook Dial	579
Manual Dial	581
Sender Settings	583
Advanced Features	586
Setting SUB Codes for Transmission	586
Setting a password	589
Setting SEP Codes for Reception	589
Entering a password	592
SEP Code RX Reserve Report	592
SEP Code RX Result Report	593
Canceling a Transmission	594
Before the Original Is Scanned	594
While the Original Is Being Scanned	594
While the Original Is Being Transmitted	595

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
141
142
143
144
145
146
147
148
149
150
151
152
153
154
155
156
157
158
159
160
161
162
163
164
165
166
167
168
169
170
171
172
173
174
175
176
177
178
179
180
181
182
183
184
185
186
187
188
189
190
191
192
193
194
195
196
197
198
199
200
201
202
203
204
205
206
207
208
209
210
211
212
213
214
215
216
217
218
219
220
221
222
223
224
225
226
227
228
229
230
231
232
233
234
235
236
237
238
239
240
241
242
243
244
245
246
247
248
249
250
251
252
253
254
255
256
257
258
259
260
261
262
263
264
265
266
267
268
269
270
271
272
273
274
275
276
277
278
279
280
281
282
283
284
285
286
287
288
289
290
291
292
293
294
295
296
297
298
299
300
301
302
303
304
305
306
307
308
309
310
311
312
313
314
315
316
317
318
319
320
321
322
323
324
325
326
327
328
329
330
331
332
333
334
335
336
337
338
339
340
341
342
343
344
345
346
347
348
349
350
351
352
353
354
355
356
357
358
359
360
361
362
363
364
365
366
367
368
369
370
371
372
373
374
375
376
377
378
379
380
381
382
383
384
385
386
387
388
389
390
391
392
393
394
395
396
397
398
399
400
401
402
403
404
405
406
407
408
409
410
411
412
413
414
415
416
417
418
419
420
421
422
423
424
425
426
427
428
429
430
431
432
433
434
435
436
437
438
439
440
441
442
443
444
445
446
447
448
449
450
451
452
453
454
455
456
457
458
459
460
461
462
463
464
465
466
467
468
469
470
471
472
473
474
475
476
477
478
479
480
481
482
483
484
485
486
487
488
489
490
491
492
493
494
495
496
497
498
499
500
501
502
503
504
505
506
507
508
509
510
511
512
513
514
515
516
517
518
519
520
521
522
523
524
525
526
527
528
529
530
531
532
533
534
535
536
537
538
539
540
541
542
543
544
545
546
547
548
549
550
551
552
553
554
555
556
557
558
559
560
561
562
563
564
565
566
567
568
569
570
571
572
573
574
575
576
577
578
579
580
581
582
583
584
585
586
587
588
589
590
591
592
593
594
595
596
597
598
599
600
601
602
603
604
605
606
607
608
609
610
611
612
613
614
615
616
617
618
619
620
621
622
623
624
625
626
627
628
629
630
631
632
633
634
635
636
637
638
639
640
641
642
643
644
645
646
647
648
649
650
651
652
653
654
655
656
657
658
659
660
661
662
663
664
665
666
667
668
669
670
671
672
673
674
675
676
677
678
679
680
681
682
683
684
685
686
687
688
689
690
691
692
693
694
695
696
697
698
699
700
701
702
703
704
705
706
707
708
709
710
711
712
713
714
715
716
717
718
719
720
721
722
723
724
725
726
727
728
729
730
731
732
733
734
735
736
737
738
739
740
741
742
743
744
745
746
747
748
749
750
751
752
753
754
755
756
757
758
759
760
761
762
763
764
765
766
767
768
769
770
771
772
773
774
775
776
777
778
779
780
781
782
783
784
785
786
787
788
789
790
791
792
793
794
795
796
797
798
799
800
801
802
803
804
805
806
807
808
809
810
811
812
813
814
815
816
817
818
819
820
821
822
823
824
825
826
827
828
829
830
831
832
833
834
835
836
837
838
839
840
841
842
843
844
845
846
847
848
849
850
851
852
853
854
855
856
857
858
859
860
861
862
863
864
865
866
867
868
869
870
871
872
873
874
875
876
877
878
879
880
881
882
883
884
885
886
887
888
889
890
891
892
893
894
895
896
897
898
899
900
901
902
903
904
905
906
907
908
909
910
911
912
913
914
915
916
917
918
919
920
921
922
923
924
925
926
927
928
929
930
931
932
933
934
935
936
937
938
939
940
941
942
943
944
945
946
947
948
949
950
951
952
953
954
955
956
957
958
959
960
961
962
963
964
965
966
967
968
969
970
971
972
973
974
975
976
977
978
979
980
981
982
983
984
985
986
987
988
989
990
991
992
993
994
995
996
997
998
999
1,000
1,001
1,002
1,003
1,004
1,005
1,006
1,007
1,008
1,009
1,010
1,011
1,012
1,013
1,014
1,015
1,016
1,017
1,018
1,019
1,020
1,021
1,022
1,023
1,024
1,025
1,026
1,027
1,028
1,029
1,030
1,031
1,032
1,033
1,034
1,035
1,036
1,037
1,038
1,039
1,040
1,041
1,042
1,043
1,044
1,045
1,046
1,047
1,048
1,049
1,050
1,051
1,052
1,053
1,054
1,055
1,056
1,057
1,058
1,059
1,060
1,061
1,062
1,063
1,064
1,065
1,066
1,067
1,068
1,069
1,070
1,071
1,072
1,073
1,074
1,075
1,076
1,077
1,078
1,079
1,080
1,081
1,082
1,083
1,084
1,085
1,086
1,087
1,088
1,089
1,090
1,091
1,092
1,093
1,094
1,095
1,096
1,097
1,098
1,099
1,100
1,101
1,102
1,103
1,104
1,105
1,106
1,107
1,108
1,109
1,110
1,111
1,112
1,113
1,114
1,115
1,116
1,117
1,118
1,119
1,120
1,121
1,122

Match case Limit results 1 per page

Sending Scan Files by E-mail

Sending Scan Files to Folders

Storing Files Using the Scanner Function

Delivering Scan Files

Scanning Originals with the Network TWAIN Scanner

Various Scan Settings

Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information

in "About This Machine" before using the machine.

Scanner Reference

Operating Instructions