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Sharp AR M550N AR-M550 AR-M620 AR-M700 Operation Manual - Page 139

Main screen of document filing, Document filing icons, TO USE THE DOCUMENT FILING FUNCTION

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TO USE THE DOCUMENT FILING FUNCTION Main screen of document filing To display the main screen of document filing, press the [DOCUMENT FILING] key when the touch panel shows the copy mode screen, image send mode, or the job status screen. The main screen shows messages, keys, and items that can be selected for document filing. This screen does not appear on machines that do not have the printer function (when the [DOCUMENT FILING] key is pressed, the files in the Quick File folder appear). FILE STORE SCAN TO HDD HDD STATUS SEARCH FILE RETRIEVE FILE FOLDER QUICK FILE FOLDER 1 Message display Displays messages. 2 [HDD STATUS] key Touch to check the use of the machine's hard disk. 3 [SEARCH] key Touch to search for a file by user name, file name, or folder name. 4 [SCAN TO HDD] key Touch to select scan save. Scan save is used to save the image file of a scanned document in the main folder or a custom folder without printing or transmitting the document. 5 [FILE FOLDER] key Touch to call up a file from the main folder or the custom folder. When the key is touched, the files in the main folder or the folders in the custom folder appear. 6 [QUICK FILE FOLDER] key Touch to call up a file from the Quick File folder. When the key is touched, the files in the Quick File folder appear. If the machine does not have the printer function, the following screen will appear: QUICK FILE FOLDER FILE NAME 20031020_091025 20031020_101330 20031020_152011 ALL FILES USER NAME User unknown User unknown User unknown SEARCH DATE 1 1 2003/10/20 2003/10/20 2003/10/20 Document filing icons Main icon Icon of confidential file or folder Icon of protected file Meaning Folder Copy job file Print job file (including direct print jobs) Fax transmission job file PC-FAX transmission job file Internet fax transmission job file PC-FAX transmission job file Scan save file E-mail transmission job file FTP transmission job file Desktop transmission job file 7 The following icons may appear added to a main icon or alone. Icon Meaning Confidential file or folder Protected file NOTE When the file of a job that was saved using scan save is printed in job settings, the icon of the job is highlighted. 7-5

Section	Page
Part 1: General Information	3
PRODUCT CONFIGURATIONS	5
OPERATION MANUALS	5
INSTALLATION REQUIREMENTS	6
CAUTIONS	7
Laser Information	8
CONTENTS	9
INTRODUCTION	12
Original and paper sizes	12
The meaning of \	12
MAIN FEATURES	13
PART NAMES AND FUNCTIONS	19
Exterior	19
Interior	20
Other optional equipment	21
Operation panel	22
Touch panel	23
Using the touch panel	23
Selecting a function	23
Job status screen (common to print, copy, fax, network scan and Internet fax)	24
TURNING THE POWER ON AND OFF	26
AUDITING MODE	27
Using the machine when the auditing mode is enabled	27
LOADING PAPER	30
Identifying the trays	30
Loading paper in paper tray 1 - tray 2	30
Loading paper in paper tray 3	31
Changing the paper size in paper tray 3	31
Loading tabbed paper	32
Loading transparency film	32
Changing the paper size in paper tray 4	32
Loading paper in paper tray 5 (optional large capacity tray)	33
Specifications (optional large capacity tray)	33
Loading paper in the bypass tray	34
Loading tabbed paper in the bypass tray	34
Important points when using the bypass tray	35
Specifications of paper trays (Types and sizes of paper that can be used in the trays)	36
More information on plain paper	37
More information on special media that can be used	37
Paper that can be used for automatic two-sided printing	37
Setting the paper type and paper size	38
User type	39
Setting the paper size when a special size is loaded	40
Trays 3 and the bypass tray	40
Inserter (option)	40
CUSTOM SETTINGS	41
General procedure for custom settings	41
About the settings	43
Total count	43
Default settings	43
List print	43
Paper tray settings	43
REPLACING THE TONER CARTRIDGES	44
STORAGE OF SUPPLIES	45
Proper storage	45
MISFEED REMOVAL	46
Misfeed removal guidance	46
Misfeed in the transport area, fusing area, and exit area	47
Misfeed in the duplex unit	48
Misfeed in the paper feed area	49
Misfeed in paper tray 1 - tray 2	49
Misfeed in paper tray 3	50
Misfeed in the tray 4	50
Misfeed in the bypass tray	51
Misfeed in the tray 5	52
REMOVING AN ORIGINAL MISFEED	53
Removing a misfed original from the automatic document feeder	53
TROUBLESHOOTING	54
FINISHER AND SADDLE STITCH FINISHER	58
Part names	58
Specifications	58
Supplies	59
Finishing methods	60
Sort mode	60
Group mode	60
Offset mode	60
Staple sort mode	60
Original orientation when using the staple sort or punch function	61
Saddle stitch function (only saddle stitch finisher)	61
Hole punching (only if a punch module is installed)	61
Finishing modes and finisher functions	62
Staple cartridge replacement and staple jam removal	63
Replacing the cartridge in the finisher	63
Replacing the cartridge in the saddle stitch finisher	64
Removing a staple jam in the finisher	65
Removing a staple jam in the saddle stitch finisher	66
Disposal of hole punch scrap (when the punch module is installed)	66
Removing a misfeed	67
General procedure for the finisher and saddle stitch finisher	67
When a saddle stitch finisher is installed	67
When a punch module is installed	68
Troubleshooting finisher/saddle stitch finisher problems	69
INSERTER	70
Part names	70
Specifications	70
Loading paper	71
Manual operation of the inserter	71
Alarm display	72
Using the inserter	72
Misfeed removal	73
Misfeed in the inserter	73
Troubleshooting inserter problems	74
Part 2: Copier Operation	75
AUTOMATIC DOCUMENT FEEDER	78
Acceptable originals	78
Size and weight of acceptable originals	78
Total number of originals that can be set in the document feeder tray	78
Notes on use of the automatic document feeder	78
PLACING ORIGINALS	79
Using the automatic document feeder	79
Using the document glass	79
Standard original placement orientations	80
Automatic copy image rotation - rotation copying	80
CHECKING THE SIZE OF A PLACED ORIGINAL	81
Manually setting the scanning size	81
STORING, DELETING, AND USING ORIGINAL SIZES	82
Storing or deleting an original size	82
USING A STORED ORIGINAL SIZE	82
NORMAL COPYING	83
Making copies with the automatic document feeding function	83
1-sided copies of 1-sided originals	83
Copy output (sort and group)	85
Selecting the output tray (when an optional finisher or saddle stitch finisher is installed)	85
Automatic two-sided copying using the automatic document feeding function	86
Copying from the document glass	87
1-sided copies of 1-sided originals	87
Automatic two-sided copying from the document glass	89
ADJUSTING THE EXPOSURE	90
Automatic exposure adjustment	90
Selecting the exposure mode and manually adjusting the exposure level	90
REDUCTION/ENLARGEMENT/ZOOM	91
Automatic selection (auto image)	91
Manual selection (preset copy ratios/zoom)	92
XY ZOOM	94
SPECIAL PAPERS	96
SPECIAL MODES	98
General procedure for using special functions	98
Margin shift	99
Erase	100
Dual page copy	101
Pamphlet copy	102
Job build	104
Tandem copy	105
Covers/inserts	107
About the explanations of covers and inserts	107
Preparations for using covers and inserts	107
Procedure for inserting front and back cover paper	108
Procedure for adding inserts	109
Checking, editing, and deleting cover/insert pages	111
Examples of covers and inserts	112
Symbols used for covers and inserts	112
Covers (One-sided copying of one-sided originals)	113
Covers (Two-sided copying of one-sided originals)	114
Covers (One-sided copying of Two-sided originals)	115
Covers (Two-sided copying of two-sided originals)	116
Inserts (One-sided copying of one-sided originals)	117
Inserts (One-sided copying of two-sided originals)	117
Transparency film with insert sheets	118
Multi shot	119
Book copy	121
Tab copy	122
Card shot	124
Mirror image	126
B/W reverse	126
STORING, USING AND DELETING JOB PROGRAMS	127
Storing a job program	127
If a number key is selected in step 3 that has already been programmed.	127
Calling up a job program	128
Deleting a stored job program	128
INTERRUPTING A COPY RUN	129
USER MAINTENANCE	132
Cleaning the document glass and the automatic document feeder	132
TROUBLESHOOTING	133
OVERVIEW	136
Document filing function	136
Data flow	136
Quick File folder	137
Main folder*1	137
Custom folder*1	137
Attributes of saved files	137
TO USE THE DOCUMENT FILING FUNCTION	138
A look at the operation panel	138
Saving files	138
Main screen of document filing	139
Document filing icons	139
SAVING A DOCUMENT IMAGE FILE	140
Quick File	140
Filing	141
Print jobs	143
Using a print job file (printing, deleting, transmitting, etc.)	143
Scan Save	144
Using special functions for scan save.	146
CALLING UP AND USING A FILE	147
Searching for and calling up a saved file	147
Procedure for searching for a file	147
Calling up and using a saved file	149
General procedure for using a saved file	149
[Print]	150
[Send]	151
[Property change]	152
[Move]	153
[Delete]	153
[Detail]	153
Calling up and manipulating a file from the job status screen	154
CUSTOM SETTINGS	155
Creating, editing, and deleting user names and folders	155
General procedure for creating, editing, and deleting user names and folders	155
Programming a user name	156
Editing and deleting a user name	157
Creating a custom folder	158
Editing/deleting a custom folder	159
ENTERING CHARACTERS	160
Entering alphabetical characters	160
Entering numbers and symbols	161
TROUBLESHOOTING	162
SPECIFICATIONS	164

Match case Limit results 1 per page

TO USE THE DOCUMENT FILING FUNCTION

7-5

Main screen of document filing

To display the main screen of document filing, press

the [DOCUMENT FILING] key when the touch panel

shows the copy mode screen, image send mode, or the

job status screen.

The main screen shows messages, keys, and items

that can be selected for document filing.

This screen does not appear on machines that do not

have the printer function (when

the [DOCUMENT

FILING] key is pressed,

the

files in the Quick File folder

appear

Message display

Displays messages.

[HDD STATUS] key

Touch to check the use of the machine's hard disk.

[SEARCH] key

Touch to search for a file by user name, file name,

or folder name.

[SCAN TO HDD] key

Touch to select scan save. Scan save is used to

save the image file of a scanned document in the

main folder or a custom folder without printing or

transmitting the document.

[FILE FOLDER] key

Touch to call up a file from the main folder or the

custom folder.

When the key is touched, the files in

the main folder or the folders in the custom folder

appear.

[QUICK FILE FOLDER] key

Touch to call up a file from the Quick File folder.

When the key is touched, the files in the Quick File

folder appear.

If the machine does not have the printer function,

the following screen will appear:

Document filing icons

The following icons may appear added to a main icon

or alone.

HDD STATUS

SCAN TO HDD

FILE FOLDER

QUICK FILE

FOLDER

FILE RETRIEVE

FILE STORE

QUICK FILE FOLDER

USER NAME

FILE NAME

ALL FILES

DATE

2003/10/20

User unknown

20031020_091025

20031020_101330

20031020_152011

User unknown

Main

icon

Icon of

confidential

file or folder

Icon of

protected

file

Meaning

Folder

Copy job file

job

file

(including direct

print jobs)

Fax transmission

job file

PC-FAX

transmission job

file

Internet

fax

transmission job

file

PC-FAX

transmission job

file

Scan save file

E-mail

transmission job

file

FTP

transmission job

file

Desktop

transmission job

file

Icon

Meaning

Confidential file or folder

Protected file

NOTE

When the file of a job that was saved using scan

save is printed in job settings, the icon of the job is

highlighted.