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Brother International MFC-290C Users Manual - English - Page 66

Setting up groups for broadcasting, Dialing access codes and credit card numbers, Black Start

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Chapter 8 Setting up groups for broadcasting 8 If you regularly want to send the same fax message to many fax numbers you can set up a Group. Groups are stored on a Speed Dial number. Each group uses up a Speed Dial location. You can then send the fax message to all the numbers stored in a group just by entering a Speed Dial number, and then pressing Black Start. Before you can add numbers to a Group, you need to store them as Speed Dial numbers. You can have up to six small Groups, or you can assign up to 39 numbers to one large Group. a Press (Speed Dial) and a or b to choose Setup Groups. Press OK. b Use the dial pad to enter the two-digit Speed Dial number where you want to store Group. Press OK. c Use the dial pad to enter a Group number (1 to 6). Press OK. Setup Group:G0_ d To add Speed Dial numbers follow the instructions below: For example, for Speed Dial numbers 05 and 09. Press (Speed Dial), 05, (Speed Dial), 09. The LCD shows: #05#09. G01:#05#09 e Press OK when you have finished adding numbers. f Use the dial pad to enter a name for the Group. Press OK. Note You can easily print a list of all your Speed Dial numbers. Numbers that are part of a group will be marked in the GROUP column. (See How to print a report on page 54.) Dialing access codes and credit card numbers 8 You can combine more than one Quick Dial number when you dial. This feature may be useful if you need to dial an access code for a cheaper rate long distance carrier. For example, you might have stored '555' on Speed Dial #03 and '7000' on Speed Dial #02. You can use them both to dial '555-7000' if you press the following keys: (Speed Dial), OK, #03, (Speed Dial), #02, and Start. Numbers can be added manually by entering them on the dial pad: (Speed Dial), OK, #03, 7, 0, 0, 1 (on the dial pad), and Start. This would dial '555-7001'. You can also add a pause by pressing the Redial/Pause key. 52

Section	Page
USER’S GUIDE MFC-290C	1
Brother numbers	3
Register your product	3
FAQs (frequently asked questions)	3
For Customer Service	3
Ordering accessories and supplies	4
Notice - Disclaimer of Warranties (USA and Canada)	5
Compilation and Publication Notice	5
Brother® One-Year Limited Warranty and Replacement Service (USA Only)	6
BROTHER MULTIFUNCTION CENTER / FAX MACHINE LIMITED WARRANTY (Canada only)	8
Table of Contents	9
Section I: General	15
1 General Information	16
Using the documentation	16
Symbols and conventions used in the documentation	16
Accessing the Software User’s Guide	16
Viewing Documentation	16
Viewing Documentation (For Windows®)	16
How to find Scanning instructions	17
Viewing Documentation (For Macintosh®)	18
How to find Scanning instructions	18
Accessing Brother Support (For Windows®)	19
Control panel overview	20
2 Loading paper and documents	22
Loading paper and other print media	22
Loading envelopes and post cards	24
About envelopes	24
Removing small printouts from the machine	25
Printable area	26
Acceptable paper and other print media	27
Recommended print media	27
Handling and using print media	28
Paper capacity of the output paper tray	28
Choosing the right media	29
Paper type and size for each operation	29
Paper weight, thickness and capacity	30
Loading documents	31
Using the ADF	31
Recommended environment	31
Document Sizes Supported	31
How to load documents	31
Using the scanner glass	31
Document Sizes Supported	31
How to load documents	32
Scannable area	32
3 General setup	33
On/Off key	33
Turning the machine off	33
Turning the machine on	33
Power Off setting	33
Mode Timer	34
Paper settings	34
Paper Type	34
Paper Size	34
Volume Settings	35
Ring Volume	35
Setting the Ring Volume from the menu	35
Beeper Volume	35
Speaker Volume	35
Automatic Daylight Savings Time	36
LCD display	36
LCD Contrast	36
Sleep Mode	36
4 Security features	37
TX Lock	37
Setting and changing the TX Lock password	37
Setting up the password	37
Changing the password	37
Turning TX Lock on/off	38
Turning TX Lock on	38
Turning TX Lock off	38
Section II: Fax	39
5 Sending a Fax	40
Entering Fax mode	40
Faxing from the ADF	40
Faxing from the scanner glass	40
Faxing A4 size documents from the scanner glass	41
Color fax transmission	41
Canceling a fax in progress	41
Broadcasting (Black & White only)	41
Canceling a Broadcast in progress	42
Additional sending operations	42
Sending faxes using multiple settings	42
Contrast	43
Changing fax resolution	43
To change the fax resolution for the next fax	43
To change the default fax resolution	43
Dual access (Black & White only)	44
Real time transmission	44
Sending in real time for all faxes	44
Sending in real time for the next fax only	44
Overseas Mode	45
Checking and canceling waiting jobs	45
Sending a fax manually	45
Sending a fax at the end of a conversation	46
Out of Memory message	46
6 Receiving a Fax	47
Choose the correct Receive Mode	47
Choosing the Receive Mode	47
Using receive modes	49
Fax only	49
Fax/Tel	49
Manual	49
External TAD	49
Receive mode settings	50
Ring Delay	50
F/T Ring Time (Fax/Tel mode only)	50
Easy Receive	51
If Easy Receive is On:	51
If Easy Receive is Off:	51
Additional receiving operations	51
Printing a reduced incoming fax	51
Receiving a fax at the end of a conversation	51
Receiving faxes into memory when the paper tray is empty (Black & White only)	52
7 Telephone Services and External devices	53
Voice Operations	53
Tone or pulse (Canada only)	53
Fax/Tel mode when the power key is on	53
Fax/Tel mode when the power key is off	53
Telephone services	54
Voice Mail	54
Distinctive Ring	55
What does your telephone company's ‘Distinctive Ring’ do?	55
What does Brother's ‘Distinctive Ring’ do?	55
Do you have Voice Mail?	55
Before you choose the ring pattern to register	56
Registering the Distinctive Ring pattern	56
Turning off Distinctive Ring	56
Caller ID	57
Viewing the Caller ID List	57
Printing Caller ID List	57
Connecting an external TAD (telephone answering device)	58
Connections	59
Recording an outgoing message (OGM) on an external TAD	59
Special line considerations	60
Roll over telephone lines	60
Two-line telephone system	60
Converting telephone wall outlets	60
Installing machine, external two-line TAD and two-line telephone	60
Multi-line connections (PBX)	61
External and extension telephones	62
Connecting an external or extension telephone	62
Using external and extension telephones	62
Using extension telephones:	62
Using an external telephone (connected to the EXT. jack of the machine):	62
If you answer a call and no one is on the line:	62
Using a non-Brother cordless external telephone	63
Using remote codes	63
Fax Receive Code	63
Telephone Answer Code	63
Changing the remote codes	63
8 Dialing and storing numbers	64
How to Dial	64
Manual dialing	64
Speed Dialing	64
Search	64
Fax Redial	64
Storing numbers	65
Storing a pause	65
Storing Speed Dial numbers	65
Changing Speed Dial numbers	65
Setting up groups for broadcasting	66
Dialing access codes and credit card numbers	66
9 Printing Reports	67
Fax reports	67
Transmission Verification Report	67
Fax Journal (activity report)	67
Reports	68
How to print a report	68
Section III: Copy	69
10 Making copies	70
How to copy	70
Entering Copy mode	70
Making a single copy	70
Making multiple copies	70
Stop copying	70
Copy options	71
Changing copy quality	72
Enlarging or reducing the image copied	72
Making N in 1 copies or a poster (Page Layout)	73
Important	73
Sorting copies using the ADF (Black & White only)	75
Adjusting Brightness and Contrast	75
Brightness	75
Contrast	76
Paper options	76
Paper Type	76
Paper Size	76
Section IV: Walk-up Photo Printing	77
11 PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive	78
PhotoCapture Center® Operations	78
Printing from a memory card or USB Flash memory drive without a PC	78
Scanning to a memory card or USB Flash memory drive without a PC	78
Using PhotoCapture Center® from your computer	78
Using a memory card or USB Flash memory drive	78
Memory cards or a USB Flash memory drive folder structure	79
Getting started	80
How to print from a memory card or USB Flash memory drive	81
Print Index (Thumbnails)	81
Printing Photos	82
DPOF printing	83
PhotoCapture Center® print settings	84
Print quality	84
Paper Options	84
Paper Type	84
Paper Size	84
Print Size	85
Adjusting Brightness and Contrast and Color	85
Brightness	85
Contrast	85
Cropping	85
Borderless printing	86
Print Date	86
Scan to a memory card or USB Flash memory drive	86
Changing the image quality	87
Changing the black & white file format	87
Changing the color file format	87
Understanding the Error Messages	88
12 Printing photos from a camera	89
Printing photos directly from a PictBridge camera	89
PictBridge requirements	89
Setting your digital camera	89
Printing Images	90
DPOF printing	90
Printing photos directly from a digital camera (without PictBridge)	91
Printing Images	91
Understanding the Error Messages	92
Section V: Software	93
13 Software features	94
Section VI: Appendixes	95
A Safety and Legal	96
Choosing a location	96
To use the machine safely	97
Important safety instructions	102
Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.)	103
Federal Communications Commission (FCC) Declaration of Conformity (USA only)	104
Industry Canada Compliance Statement (Canada only)	105
International ENERGY STAR® Compliance Statement	105
Legal limitations for copying	106
Trademarks	107
B Troubleshooting and Routine Maintenance	108
Troubleshooting	108
If you are having difficulty with your machine	108
Dial Tone	114
Telephone line interference	114
Error and maintenance messages	115
Transferring your faxes or Fax Journal report	120
Transferring faxes to another fax machine	120
Transferring Fax Journal report to another fax machine	120
Document jam	120
Document is jammed in the top of the ADF unit	120
Document is jammed inside the ADF unit	121
Printer jam or paper jam	121
Routine maintenance	124
Replacing the ink cartridges	124
Cleaning the outside of the machine	126
Cleaning the scanner	127
Cleaning the machine printer platen	128
Cleaning the paper pick-up roller	128
Cleaning the print head	129
Checking the print quality	129
Checking the print alignment	130
Checking the ink volume	131
Machine Information	131
Checking the serial number	131
Packing and shipping the machine	132
C Menu and Features	134
On-screen programming	134
Menu table	134
Memory storage	134
Menu keys	134
Menu Table	136
Entering Text	143
D Specifications	144
General	144
Print media	146
Fax	147
Copy	149
PhotoCapture Center®	150
PictBridge	151
Scanner	152
Printer	153
Interfaces	154
Computer requirements	155
Consumable items	156
E Glossary	157
Index	161

Match case Limit results 1 per page

Chapter 8

Setting up groups for

broadcasting

If you regularly want to send the same fax

message to many fax numbers you can set

up a Group. Groups are stored on a

Speed Dial number. Each group uses up a

Speed Dial location. You can then send the

fax message to all the numbers stored in a

group just by entering a Speed Dial number,

and then pressing

Black Start

Before you can add numbers to a Group, you

need to store them as Speed Dial numbers.

You can have up to six small Groups, or you

can assign up to 39 numbers to one large

Group.

Press

(

Speed Dial

) and

choose

Setup Groups

Press

Use the dial pad to enter the two-digit

Speed Dial number where you want to

store Group.

Press

Use the dial pad to enter a Group

number (1 to 6).

Press

Setup Group:G0_

To add Speed Dial numbers follow the

instructions below:

For example, for Speed Dial numbers

05 and 09. Press

(

Speed Dial

(

Speed Dial

The LCD shows:

#05#09

G01:#05#09

Press

when you have finished

adding numbers.

Use the dial pad to enter a name for the

Group.

Press

Note

You can easily print a list of all your

Speed Dial numbers. Numbers that are

part of a group will be marked in the

GROUP column. (See

How to print a

report

on page 54.)

Dialing access codes and

credit card numbers

You can combine more than one Quick Dial

number when you dial. This feature may be

useful if you need to dial an access code for

a cheaper rate long distance carrier.

For example, you might have stored ‘555’ on

Speed Dial #03 and ‘7000’ on Speed Dial

#02. You can use them both to dial ‘555-7000’

if you press the following keys:

(

Speed Dial

#03

(

Speed Dial

#02

, and

Start

Numbers can be added manually by entering

them on the dial pad:

(

Speed Dial

#03

(on the

dial pad), and

Start

This would dial ‘555–7001’. You can also add

a pause by pressing the

Redial/Pause

key.