HP Color LaserJet 4730 HP LaserJet MFP and Color MFP Products - Configuring Se - Page 13

Since this is a complicated overall configuration, sometimes settings can fail in the process. If this happens, try again. If it fails again, try using the individual configuration pages. Sometimes also, Web Jetadmin might show a false failure; the setting will have actually been successful. Verify this using the individual configuration pages. Keep in mind that every network is different. Your network will require adjustments to this configuration. Be aware of your network environment and consider the right configurations for your situation. Also, keep in mind that each model of MFP has a different set of available settings. For instance, LaserJet (black and white only) MFPs do not provide settings to restrict color printing. However, Web Jetadmin lists the aggregate of all possible settings for all MFPs you are managing. You can select settings for all MFPs, and each individual MFP will accept configurations according to its capabilities and ignore settings that do not apply. All of the settings in this chapter are found in HP Web Jetadmin, and you should use Web Jetadmin to complete them. Try to complete all of the steps if possible in the correct order. Tip: Use a printout of the Settings List chapter to check off each item as you go along. Note on Passwords This checklist covers the configuration of several passwords for the MFPs. These password settings are valuable to overall security. It is important to keep in mind the following general rules for best password security: • Use the maximum number of possible characters. Many of the password settings will accept as few as 1 character, but 1 character is easy to guess. Current data shows that 7 characters or more are extremely difficult or almost impossible to guess using the latest password cracking tools. • Use complicated passwords. Use a variety of character types. Some of the passwords allow only numeric digits, but others can accept 96 or more different characters (upper case, lower case, numeric, special characters, and punctuation marks). • Use a different password for each password setting. Many of the latest password cracking tools can follow patterns to make guessing easier. • Use meaningless random passwords. Passwords that are real words or phrases are easier to guess. The latest password cracking tools follow dictionaries to narrow down the possibilities. • Record the passwords in a safe but hidden place. The passwords are designed to restrict access to management options on the MFPs. Losing a password can eliminate your access to settings. This is most important for the Bootloader Password. The Bootloader Password is a permanent setting that can never be changed or reset without the correct password. Configuring MFP Security Settings This section provides instructions for configuring the MFPs for best-practice security. All of these settings are presented for HP Web Jetadmin Version 8.1 or later. Note: Web Jetadmin displays all supported settings for all MFPs it is managing even though not all MFPs support all of the settings. Each MFP ignores settings that do not apply and HP LaserJet and Color LaserJet MFP Security Checklist 13