Konica Minolta bizhub 25e bizhub 25e Administrators Guide - Page 74

Specifying the archive settings, Archivable communication type, Location to store choose one

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Specifying the archive settings When the machine transmits documents via fax or e-mail, or receives documents via fax, you can transmit those documents to a specified destination via fax, e-mail, or store them in a specified shared folder. This is called "archiving". You can set a single archive 1 destination for each type of communication. „„ Archivable communication type • Transmitted faxes 2 • Transmitted e-mails • Received faxes • Received e-mails Management „„ Location to store (choose one) • Fax destination • E-mail destination • Shared folder NOTE • Transmitted e-mails cannot be archived to a fax destination. • The specified archiving is only performed when the transmission/reception is completed successfully. The specified archiving is not performed when the transmission/reception results in an error. • When the archive settings are enabled, real time transmission and manual transmission (transmission using the [Monitor] function, or external phone handset) cannot be used. • A check message is printed if the archiving fails. This does not mean that transmission/reception failed for the fax or e-mail sending. • You can also specify archive settings using Message Board. For details, see chapter 3, "Specifying the archive settings" in the Message Board Guide. Specifying the network settings 2-27

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1
2
Management
Specifying the network settings
2-27
Specifying the archive settings
When the machine transmits documents via fax or e-mail, or receives documents via
fax, you can transmit those documents to a specified destination via fax, e-mail, or store
them in a specified shared folder.
This is called “archiving”.
You can set a single archive
destination for each type of communication.
²
Archivable communication type
•
Transmitted faxes
•
Transmitted e-mails
•
Received faxes
•
Received e-mails
²
Location to store (choose one)
•
Fax destination
•
E-mail destination
•
Shared folder
NOTE
•
Transmitted e-mails cannot be archived to a fax destination.
•
The specified archiving is only performed when the transmission/reception
is completed successfully. The specified archiving is not performed when the
transmission/reception results in an error.
•
When the archive settings are enabled, real time transmission and manual
transmission (transmission using the [Monitor] function, or external phone handset)
cannot be used.
•
A check message is printed if the archiving fails. This does not mean that
transmission/reception failed for the fax or e-mail sending.
•
You can also specify archive settings using Message Board. For details, see chapter 3,
“Specifying the archive settings” in the Message Board Guide.