Konica Minolta C250i bizhub C360i/C300i/C250i Security Operations User Manual - Page 14

bizhub C360i/C300i/C250i/C036DNi/C030DNi/C025DNi

1-10

1.4

Precautions for operation control

1

1.4.2

Roles and requirements of the administrator

The administrator should take full responsibility for controlling the machine, thereby ensuring that no improp-

er operations are performed.

-

A person who is capable of taking full responsibility for controlling the machine should be appointed as

the administrator to make sure that no improper operations are performed.

-

When using an external authentication server, an SMTP server (mail server), a DNS server, an audit log

server, a WebDAV server, or an SMB server, each server should be appropriately managed by the ad-

ministrator and should be periodically checked to confirm that settings have not been changed without

permission.

1.4.3

Password usage requirements

The administrator must control the Memory RX user box password appropriately so that it may not be leaked.

The password should not be one that can be easily guessed. The user, on the other hand, should control the

user password appropriately so that it may not be leaked. Again, the password should not be one that can

be easily guessed.

NOTICE

Manage carefully not to forget the administrator password. In the event of a forgotten it, it is necessary to in-

itialize all the data including the hardware.

<To Achieve Effective Security>

-

The administrator of the machine shall never disclose the administrator password to anyone other than

the administrator of the machine.

-

Make sure that the administrator of the machine changes the administrator password regularly.

-

The administrator must change the Memory RX user box password at regular intervals.

-

The administrator of the machine should make sure that any number that can easily be guessed from

birthdays, employee identification numbers, and the like is not set for the administrator password.

-

The administrator should make sure that any number that can easily be guessed from birthdays, em-

ployee identification numbers, and the like is not set for the Memory RX user box password.

-

If a User Password has been changed, the administrator should have the corresponding user change

the password as soon as possible.

-

If the administrator password has been changed by the Service Engineer, the administrator of the ma-

chine should change the administrator password as soon as possible.

-

The administrator should have users ensure that the passwords set for the user authentication and the

box that can be used by the user are known only by the user concerned.

-

The administrator should have users change the passwords set for the user authentication at regular

intervals.

-

The administrator of the machine should have the user administrator log on to the user mode and

change his or her password in [Utility] - [Utility] - [Information] - [Change User Password] if he or she

changes the password.

-

The administrator should make sure that any user does not set any number that can easily be guessed

from birthdays, employee identification numbers, and the like for the passwords set for the user authen-

tication.

1.4.4

External authentication server control requirements

The administrator and the server administrator are required to apply patches to, or perform account control

for, this machine and the external authentication server connected to the office LAN in which the machine is

installed to ensure operation control that achieves appropriate access control.

This machine can be used only after the user who uses this machine has been registered in the external au-

thentication server. The server administrator should also check registered users at regular intervals to thereby

ensure that any unnecessary users are left registered.

Section	Page
Contents	2
1 Security	6
1.1 Introduction	6
1.1.1 Persons using the machine	6
1.1.2 Relation between user and job deletion	7
1.2 Compliance with the ISO15408 Standard	8
1.2.1 Hardware and software	8
1.2.2 Installation of firmware	8
1.2.3 Operating precautions	9
1.2.4 INSTALLATION CHECKLIST	10
1.3 Enhanced security mode	13
1.3.1 Major security functions in operation under ISO15408 certification	13
1.4 Precautions for operation control	13
1.4.1 Roles of the owner of the machine	13
1.4.2 Roles and requirements of the administrator	14
1.4.3 Password usage requirements	14
1.4.4 External authentication server control requirements	14
1.4.5 Security function operation setting operating requirements	15
1.4.6 Operation and control of the machine	15
1.4.7 Machine maintenance control	17
1.4.8 Precautions for using the printer driver	17
1.5 Miscellaneous	18
1.5.1 Password rules	18
1.5.2 Precautions for use of various types of applications	18
1.5.3 Encrypting communications	19
1.5.4 Print functions	19
IPP printing	19
1.5.5 FAX functions	19
1.5.6 USB keyboard	19
1.5.7 Different types of boxes	19
1.5.8 Terminating a session and logging out	20
1.5.9 Authentication error during external server authentication	20
1.5.10 Finding the version information	20
2 Administrator Operations	22
2.1 Accessing the administrator mode	22
2.1.1 Accessing the administrator mode	22
2.1.2 Accessing the user mode	27
2.1.3 Checking the number of wrong entries in authentication	29
Conditions to clear the number of times of check	29
2.2 Enhancing the security function	30
2.2.1 Items cleared by format	32
2.2.2 Setting the Enhanced Security Mode	33
2.3 Setting the password rules	34
2.3.1 Setting the password rules	34
2.4 Setting IPsec	35
2.4.1 IPsec setting	35
2.5 Firmware verification function at the time of starting the machine	37
2.5.1 Setting the firmware verification function	37
2.5.2 Self-test function	37
2.6 Preventing unauthorized access	38
2.6.1 Setting Prohibited Functions	38
2.7 Canceling the operation prohibited state	39
2.7.1 Performing release setting	39
2.8 Setting the authentication method	40
2.8.1 Setting the authentication method	40
2.8.2 Setting the external server	41
2.9 ID & Print setting function	42
2.9.1 Setting ID & Print	42
2.10 System auto reset function	43
2.10.1 Setting the system auto reset function	43
2.11 User setting function	44
2.11.1 Making user setting	44
2.12 User box function	46
2.12.1 Setting user box usage restriction	46
2.12.2 Setting the user box	47
2.12.3 Changing the user attributes and box password	48
2.12.4 Setting Memory RX	49
2.12.5 Batch deleting the documents in the Memory RX User Box	49
2.13 Changing the administrator password	50
2.13.1 Changing the administrator password	50
2.14 Obtaining job log	51
2.14.1 Obtaining and deleting a job log	51
2.14.2 Job log data	53
2.15 Setting time/date in machine	80
2.15.1 Setting time/date	80
2.15.2 Setting daylight saving time	80
2.16 TCP/IP setting function	81
2.16.1 Setting the IP Address	81
2.16.2 Registering the DNS server	81
2.17 E-mail setting function	82
2.17.1 Setting the SMTP server (E-mail server)	82
2.18 SMB setting function	83
2.18.1 Setting a client	83
2.19 WebDAV setting function	84
2.19.1 Setting a client	84
2.20 Automatic logoff setting function	85
2.20.1 Setting automatic logoff	85
2.21 Setting for the IPsec communication certificate	86
2.21.1 Introducing the device certificate for IPsec communication	86
2.21.2 Deleting the IPsec communication device certificate	86
2.21.3 Introducing the CA (certification authority) certificate for IPsec communication	87
2.22 FIPS mode setting function	88
2.22.1 Setting the FIPS mode	88
2.23 Firmware update function	89
2.23.1 Updating the firmware	89
2.24 Job deletion setting function	90
2.24.1 Setting the job deletion	90
3 User Operations	92
3.1 User authentication function	92
3.1.1 Performing user authentication	92
3.1.2 Accessing the ID & Print document	95
3.1.3 Number of wrong entries in authentication	95
Conditions to clear the number of times of check	95
3.2 Change password function	96
3.2.1 Performing change password	96
3.3 User box function	97
3.3.1 Setting the user box	97
3.3.2 Changing the user attributes and box password	98
3.3.3 Accessing the user box and user box file	99
3.3.4 Number of wrong entries in entering the box password	100
Conditions to clear the number of times of check	100
Appendix	102
1. Installation of the machine and steps to be performed before operation	103
1.1 Unpacking and setting up the machine	103
1.1.1 Installation and setup of the machine	103
2. FAX function	104
2.1 Installing/setting procedure of the FAX kit	104
2.1.1 Install procedure	104
2.1.2 Routing of the modular cable	104
2.1.3 Affixing the labels	105
2.1.4 Configuration procedures	105

Konica Minolta C250i bizhub C360i/C300i/C250i Security Operations User Manual - Page 14

Roles and requirements of the administrator, Password usage requirements, External authentication

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