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Konica Minolta bizhub C654 bizhub C654/C754 PC-Fax Operations User Guide - Page 47

List] of [FAX Transmission Popup] screen.

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5.1 Send a fax with a cover sheet. 5 4 Set a style and subject of the cover sheet in the [Basic] tab. Settings [Style] [Subject] [Date] [Pages] [Comment] Description Select a style of cover sheet. When you write a subject on the cover sheet, select this check box and enter the subject (using up to 64 characters). When you write the date on the cover sheet, select this check box and specify the date format. • [Select Form]: Select a format of date. • [Input Arbitrarily]: Enter a format of date (using up to 20 characters). When you write the total number of fax pages on the cover sheet, select this check box and select a number of fax pages including the cover sheet. When you send a comment to the destination, enter it using up to 640 characters. (A New Line code is considered to be two characters long.) 5 Open the [Recipient] tab, and select the [Standard] or [Details] format of destination. Settings [Standard] [Details] [Load with Joint Name] [Change Each Recipient] [Load Set Information] Description Use the standard characters to write the standard character string, which does not specify the recipient, on the cover sheet. When you write the recipient information on the cover sheet, set a style. To add a title to the recipient, add it when you set the recipient name in the [FAX Transmission Popup] screen. Enter the joint name of recipients which has been added to the [Recipient List] of [FAX Transmission Popup] screen. This option changes the information written on the cover sheet for each recipient. Enter the contents of [Recipient List] displayed in the [FAX Transmission Popup] screen. You can create different cover sheets for up to 100 recipients. Enter the information you have set in the [Company Name], [Department], [Name], and [FAX Number] fields (using up to 80 characters for each entry). You can select this option if a recipient has been added to the [Recipient List] of [FAX Transmission Popup] screen. • When you click [Read], information of the first line of [Recipient List] of the [FAX Transmission Popup] screen is reflected. bizhub C754/C654 5-3

Section	Page
Table of contents	2
1 PC-Fax TX	5
1.1 Outline of PC-FAX TX function	5
1.2 System Environment Requirements	6
1.3 Printer cable connection to this machine	7
2 Preparation for PC-Fax TX (via network connection)	9
2.1 Overview	9
2.2 Before installing the fax driver (for the administrator)	9
Preparation flow	9
Check the LAN cable connection.	10
Check the network settings.	10
Set up the PC-Fax TX environment.	10
Enabling device information to be obtained from the fax driver	10
2.3 Quick installation of the fax driver	12
Installation flow	12
Prepare the fax driver CD-ROM disk.	12
Check the operating system (OS) version that supports the fax driver.	12
Installation procedure	13
2.4 Initialize the fax driver.	16
Set the optional operating environment of this machine.	16
Change the default print settings.	17
3 Preparation for PC-Fax TX (via USB connection)	19
3.1 Overview	19
3.2 Quick installation of the fax driver	20
Installation flow	20
Prepare the fax driver CD-ROM disk.	20
Check the operating system (OS) version that supports the fax driver.	20
Changing the installation settings (Windows 7 or Windows Server 2008 R2)	20
Installation procedure	21
3.3 Initialize the fax driver.	25
Set the optional operating environment of this machine.	25
Change the default print settings.	26
4 PC-Fax TX	28
4.1 Transmission flow	28
4.2 The [FAX Transmission Popup] screen	30
4.2.1 Opening the [FAX Transmission Popup] screen	30
4.2.2 The [FAX Transmission Popup] screen options	31
4.2.3 Select a recipient from the Phone Book.	32
4.2.4 Select a recipient from the Address Book of this machine.	33
4.2.5 Search for a recipient from LDAP Server.	34
4.2.6 Set the fax transmission functions.	35
4.2.7 Add a cover sheet.	36
4.3 Call the frequently used settings.	37
4.4 Managing the recipient information by the PC (using the Phone Book)	39
Register recipients in the Phone Book.	39
Search for destination.	41
Edit the recipient information.	43
Change the recipient group.	43
Changing a group name	44
Control the recipients using folders.	44
5 Sending options	46
5.1 Send a fax with a cover sheet.	46
5.2 Sending a fax at preset time (Timer TX)	49
Timer Transmission	49
How to Send	49
5.3 Sending a confidential fax (Confidential communication)	50
Confidential communication	50
How to Send	50
5.4 Sending a fax via relay station (Relay Distribution)	51
Relay Distribution	51
How to Send	51
5.5 Send a fax with authentication information.	52
Fax transmission for authentication setup	52
Operations required to use this function	52
How to Send	53
6 Fax Driver Settings	56
6.1 The [Properties] screen of the fax driver	56
How to display the [Properties] screen	56
Tabs provided by Windows	58
6.2 Available Operations with the [Configure] Tab	59
6.3 Available Operations with the [Settings] Tab	61
6.4 Register an LDAP server in the fax driver.	63
6.5 The [Printing Preferences] screen of the fax driver	65
How to open the [Printing Preferences] screen	65
Items common to each tab	67
6.6 [FAX] tab options	68
6.7 Available Operations with the [Basic] Tab	69
6.8 Available Operations with the [Layout] Tab	70
6.9 Available Operations with the [Stamp/Composition] Tab	71
6.10 Available Operations with the [Quality] Tab	72
6.11 Available Operations with the [About] tab	73
7 Delete the fax driver.	75
Uninstall the fax driver software using the delete program.	75

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bizhub C754/C654

5-3

5.1

Send a fax with a cover sheet.

Set a style and subject of the cover sheet in the [Basic] tab.

Open the [Recipient] tab, and select the [Standard] or [Details] format of destination.

Settings

Description

[Style]

Select a style of cover sheet.

[Subject]

When you write a subject on the cover sheet, select this check box and en-

ter the subject (using up to 64 characters).

[Date]

When you write the date on the cover sheet, select this check box and

specify the date format.

•

[Select Form]: Select a format of date.

•

[Input Arbitrarily]: Enter a format of date (using up to 20 characters).

[Pages]

When you write the total number of fax pages on the cover sheet, select

this check box and select a number of fax pages including the cover sheet.

[Comment]

When you send a comment to the destination, enter it using up to 640 char-

acters. (A New Line code is considered to be two characters long.)

Settings

Description

[Standard]

Use the standard characters to write the standard character string, which

does not specify the recipient, on the cover sheet.

[Details]

When you write the recipient information on the cover sheet, set a style.

To add a title to the recipient, add it when you set the recipient name in the

[FAX Transmission Popup] screen.

[Load with Joint

Name]

Enter the joint name of recipients which has been added to the [Recipient

List] of [FAX Transmission Popup] screen.

[Change Each Recip-

ient]

This option changes the information written on the cover sheet for each re-

cipient. Enter the contents of [Recipient List] displayed in the [FAX Trans-

mission Popup] screen.

You can create different cover sheets for up to 100 recipients.

[Load Set Informa-

tion]

Enter the information you have set in the [Company Name], [Department],

[Name], and [FAX Number] fields (using up to 80 characters for each entry).

You can select this option if a recipient has been added to the [Recipient

List] of [FAX Transmission Popup] screen.

•

When you click [Read], information of the first line of [Recipient List] of

the [FAX Transmission Popup] screen is reflected.