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Konica Minolta bizhub C654 bizhub C654/C754 Print Operations User Guide - Page 256

[Delete Secure Print Documents], [Auto Delete Secure Document], [ID & Print Delete Time]

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7 Settings [Auto Delete Secure Document] [Encrypted PDF Delete Time] [ID & Print Delete Time] [Document Hold Setting] [External Memory Function Settings] [Allow/Restrict User Box] [ID & Print Delete after Print Setting] [Document Delete Time Setting] Description Specify the time to automatically delete files in the Secure Print User Box, from the date/time the files were saved. Specify the time to automatically delete files in the Password Encrypted PDF User Box, from the date/time the files were saved. Specify the time to automatically delete documents in the ID & Print User BOX, from the date/time the document was saved or the date/time they were last printed. Specify whether to keep the file in the Public User Box, Personal User Box, Group User Box, or Annotation User Box after it is printed or sent. Specify whether to allow users to print and read files from a USB memory device and to save files to a USB memory device. You can enable or disable each user to create, edit, and delete a user box. Select whether to ask the user if they want to delete the file from the ID & Print User Box after it is printed or to always delete the file without making confirmation. For all the Public User Boxes, Personal User Boxes, and Group User Boxes, the administrator specifies the time to automatically delete files from the date/time the files were last printed or sent. [Delete Secure Print Documents] To display: [Utility] - [Administrator Settings] - [System Settings] - [User Box Settings] - [Delete Secure Print Documents] All files saved in the Secure Print User Box are deleted. To delete the files, select [Yes] and tap [OK]. [Auto Delete Secure Document] To display: [Utility] - [Administrator Settings] - [System Settings] - [User Box Settings] - [Auto Delete Secure Document] Specify the time to automatically delete files in the Secure Print User Box, from the date/time the files were saved. - When specifying the time in units of days, select [1 day], [2 days], [3 days], [7 days], or [30 days]. - When specifying the time, tap [Time] and enter a value between five minutes and 12 hours (in incre- ments of one minute). - To keep the files in the box, select [Save]. [1 day] is selected by default. [ID & Print Delete Time] To display: [Utility] - [Administrator Settings] - [System Settings] - [User Box Settings] - [ID & Print Delete Time] Specify the time to automatically delete documents in the ID & Print User BOX, from the date/time the document was saved or the date/time they were last printed. - When specifying the time in units of days, select [1 day], [2 days], [3 days], [7 days], or [30 days]. - When specifying the time, tap [Time] and enter a value between five minutes and 12 hours (in incre- ments of one minute). - To keep the files in the box, select [Save]. [1 day] is selected by default. Related setting (for the administrator) - You can let the user select whether to delete the file from the ID & Print User Box after the file is printed. For details, refer to page 7-6. bizhub C754/C654 7-5

Section	Page
Table of contents	2
1 Printer Functions	11
1.1 Overview	11
1.2 System environment requirements	12
1.3 Cable connection locations on this machine	13
2 Printing in the Windows Environment	15
2.1 Preparation for Printing (Network Connection)	15
2.1.1 Overview	15
2.1.2 Before Installing the Printer Driver (For Administrators)	15
Preparation flow	15
Checking the LAN cable connection	16
Checking the network settings	16
Configuring the network printing environment	16
Allowing device information to be acquired from the printer driver	16
2.1.3 Easy installation process of the printer driver	17
Installation flow	17
Preparing the printer driver CD-ROM	17
Checking the printer driver type	17
Checking the operating systems supported by the printer driver	18
Installation procedure	18
2.1.4 Configuring the default settings of the printer driver	21
Configuring the optional environment of this machine	21
Changing the default print settings	22
2.2 Preparation for Printing (USB Connection)	23
2.2.1 Overview	23
2.2.2 Easy installation process of the printer driver	23
Installation flow	23
Preparing the printer driver CD-ROM	23
Checking the printer driver type	24
Checking the operating systems supported by the printer driver	24
Changing the installation settings (Windows 7 or Windows Server 2008 R2)	25
Installation procedure	26
2.2.3 Configuring the default settings of the printer driver	29
Configuring the optional environment of this machine	29
Changing the default print settings	29
2.3 Printing procedure	31
2.3.1 Printing operation flow	31
2.3.2 Easily recalling frequently used print settings	31
Registering frequently used print settings	31
Customizing the setting window	32
2.4 Useful printing functions	35
2.4.1 Changing the paper size or type	35
Enlarging or reducing to the paper size ([Paper Size])	35
Enlarging or reducing by the desired zoom ratio ([Zoom])	35
Printing on custom size paper ([Original Size])	36
Specifying the paper type ([Paper Type])	37
Specifying the paper tray ([Paper Tray])	37
Printing on postcards	38
Printing on paper in multiple trays ([Carbon Copy])	39
2.4.2 Printing multiple sets of copies	40
Specifying the number of copies ([Copies])	40
Printing by sets ([Collate]/[Offset])	41
2.4.3 Saving the number of printed sheets	41
Printing multiple pages on the same side of a single sheet ([Combination])	41
Printing on both sides of paper ([2-Sided])	42
Skipping blank pages ([Skip Blank Pages])	43
2.4.4 Binding printed sheets	44
Adding margin on pages ([Binding Margin])	44
Staple papers ([Staple])	45
Binding in the center of the paper ([Center Staple and Fold])	45
Punching the printed sheets ([Punch])	46
Folding papers ([Fold])	47
Printing in a booklet format ([Booklet])	48
Specifying the output tray ([Output Tray])	48
2.4.5 Adjusting the layout	49
Printing a poster-sized image ([Combination]) (PCL only)	49
Rotating the image 180 degrees ([Rotate 180])	49
Fine-tuning the print position ([Image Shift])	50
2.4.6 Adding text or an image to the original	51
Adding a watermark ([Watermark])	51
Registering/editing a watermark	51
Composing an overlay image ([Overlay])	53
Creating an overlay image in the computer	55
Creating an overlay image in a shared folder	56
Adding the print date/time or page number ([Date/Time]/[Page Number])	58
Add information to header/footer ([Header/Footer])	59
2.4.7 Deterring unauthorized copying	60
Printing a concealed security watermark ([Copy Protect])	60
Printing a stamp on the entire page ([Stamp Repeat])	61
Add copy restriction information ([Copy Guard])	61
Add a password ([Password Copy])	62
Configuring the print settings for Copy Security	63
2.4.8 Inserting paper into the original	65
Inserting front and back covers ([Front Cover]/[Back Cover])	65
Inserting front and back covers ([Front Cover from Post Inserter]/[Back Cover from Post Inserter])	66
Inserting paper between transparencies ([Transparency Interleave])	67
Inserting paper into the specified pages ([Per Page Setting])	68
2.4.9 Specifying the color and image quality	69
Selecting colors for printing ([Select Color])	69
Fine-tuning the image quality according to the original ([Quality Adjustment])	70
Selecting the optimum color representation for the original ([Color Settings])	71
Specifying the graphic pattern density ([Pattern]) (PCL/XPS only)	72
Specifying the compression ratio of graphic images ([Image Compression]) (PCL only)	72
Making the image glossy ([Glossy Mode])	72
Preventing the generation of white space around images ([Auto Trapping]/[Black Over Print]) (PS only)	73
Saving toner ([Toner Save])	74
Sharpening the border between text etc. ([Edge Enhancement])	74
Specifying font processing ([Font Settings]) (PCL/PS only)	74
Preventing failure in printing thin lines ([Thin Line Support]) (PCL only)	76
Convert colors according to the RGB values of the original. ([Convert to Gray Scale]) (PCL only)	76
2.4.10 Using ICC Profiles (PS Only)	76
Specifying the ICC profiles for printing	76
Adding ICC profiles to the printer driver	77
2.4.11 Printing Microsoft Excel/PowerPoint data	79
Printing multiple Excel sheets at one time (in 32-bit system environment only)	79
Composing and printing an image correctly in PowerPoint (for PCL/XPS in 32-bit system environment only)	79
2.4.12 Previewing the Print Image (XPS only)	79
2.5 Printing options	81
2.5.1 Making a Trial Printing ([Proof Print])	81
Proof Print	81
How to print from the computer	81
Operations on this machine	82
2.5.2 Printing Highly Confidential Documents ([Secure Print])	83
Secure Print	83
How to print from the computer	83
Operations on this machine	84
2.5.3 Saving originals in the Box on this machine ([Save in User Box])	84
Save in User Box	84
Operations required to use this function	85
How to print from the computer	85
Using data saved in a box	86
2.5.4 Attaching authentication information	86
Printing when authentication is set	86
Operations required to use this function	86
How to print from the computer	87
2.5.5 Printing at the Same Time as Authentication (ID & Print)	88
ID & Print	88
How to print from the computer	89
Operations on this machine	90
Operations on this machine (when an Authentication Unit is used)	90
2.5.6 Printing in the Single sign-on environment of Active Directory	91
Single sign-on	91
Operations required to use this function	91
Printing procedure	92
2.5.7 Printing on banner paper	93
Printing on banner paper	93
Printable paper	93
How to print on banner paper	93
2.5.8 Changing the encryption passphrase	96
Encryption Passphrase	96
Operations required to use this function (For administrators)	96
Setting the printer driver	97
Printing procedure	98
2.5.9 Printing using the PPD driver for applications	98
PPD driver for applications	98
Printing procedure	98
2.6 Setting items in the printer driver	99
2.6.1 [Properties] Window of the printer driver	99
How to display the [Properties] window	99
Tabs provided by Windows	101
2.6.2 Available operations in the [Configure] tab	101
2.6.3 Available operations in the [Settings] tab	103
2.6.4 [Printing Preferences] window of the printer driver	104
How to display the [Printing Preferences] window	104
Items common to each tab	107
2.6.5 Available operations in [My Tab]	108
2.6.6 Available operations in the [Basic] tab	108
2.6.7 Available operations in the [Layout] tab	110
2.6.8 Available operations in the [Finish] tab	112
2.6.9 Available operations in the [Cover Mode] tab	113
2.6.10 Available operations in the [Stamp/Composition] tab	114
2.6.11 Available operations in the [Quality] tab	115
2.6.12 Available operations in the [Other] tab	118
2.7 Deleting the printer driver	119
Deletion using the deletion program	119
Deletion using the installer	119
2.8 Appendix: Manual installation process of the printer driver	120
2.8.1 Checking the connection method	120
In Windows Vista/7/Server 2008/Server 2008 R2	120
In Windows XP/Server 2003	120
2.8.2 Installation using an LPR/Port 9100 connection	121
Operations required to use this function (For administrators)	121
In Windows Vista/7/Server 2008/Server 2008 R2	121
In Windows XP/Server 2003	126
2.8.3 Installation using a SMB connection	129
Operations required to use this function (For administrators)	129
In Windows Vista/7/Server 2008/Server 2008 R2	129
In Windows XP/Windows 2003	134
2.8.4 Installation Using an IPP/IPPS Connection	136
Operations required to use this function (For administrators)	136
In Windows Vista/7/Server 2008/Server 2008 R2	136
In Windows XP/Server 2003	138
2.8.5 Installation using a Web service connection	139
Web service	139
Operations required to use this function (For administrators)	139
Installation methods	139
2.8.6 Installation using a USB connection	142
In Windows Vista/7/Server 2008/Server 2008 R2	142
In Windows XP/Server 2003	142
Updating the printer driver	143
2.8.7 Manually deleting the printer driver	144
3 Printing in a Mac OS Environment	147
3.1 Preparation for Printing (Bonjour Connection)	147
3.1.1 Overview	147
3.1.2 Before Setting Up the Computer (For Administrators)	147
Preparation flow	147
Checking the LAN cable connection	148
Configuring the Bonjour settings	148
3.1.3 Setting up the computer	148
Setup flow	148
Preparing the printer driver CD-ROM	148
Checking the operating systems supported by the printer driver	149
Installing the printer driver	149
Configuring connection using Bonjour (Mac OS X 10.4/10.5/10.6)	150
Configuring connection using Rendezvous (Mac OS X 10.2/10.3)	150
3.1.4 Configuring the default settings of the printer driver	151
Configuring the optional environment of this machine	151
Changing the default print settings	152
3.2 Printing procedure	153
3.2.1 Printing operation flow	153
3.2.2 Registering frequently used print settings	154
3.3 Useful printing functions	155
3.3.1 Changing the paper size or type	155
Enlarging or reducing by the desired zoom ratio ([Scale:])	155
Printing on custom size paper ([Page Setup])	155
Specifying the paper type ([Paper Type:])	156
Specifying the paper tray ([Paper Tray:])	157
Printing on paper in multiple trays ([Carbon Copy])	157
3.3.2 Printing multiple sets of copies	159
Specifying the number of copies ([Copies:])	159
Printing by sets ([Collate]/[Offset])	159
3.3.3 Saving Paper by Printing on Both Sides ([2-Sided])	160
3.3.4 Binding printed sheets	161
Staple papers ([Staple:])	161
Punching the printed sheets ([Punch:])	161
Binding in the center of the paper ([Fold & Staple:])	162
Folding papers ([Fold & Staple:])	163
Printing in a booklet format ([Booklet])	164
Specifying the output tray ([Output Tray:])	164
3.3.5 Adjusting the layout	165
Printing a poster-sized image ([Poster Mode:])	165
Rotating the image 180 degrees ([Rotate 180])	165
Fine-tuning the print position ([Image Shift])	166
3.3.6 Adding text or an image to the original	167
Add the date and time ([Date/Time])	167
Adding a page number ([Page Number])	168
Add information to header/footer ([Header/Footer])	169
3.3.7 Deterring unauthorized copying	170
Adding a concealed security watermark ([Copy Protect])	170
Printing a stamp on the entire page ([Stamp Repeat])	172
Add copy restriction information ([Copy Guard])	172
Add a password ([Password Copy])	174
Configuring the print settings for Copy Security	175
3.3.8 Inserting paper into the original	177
Inserting front/back covers ([Front Cover:]/[Back Cover:])	177
Inserting front/back covers ([Front Cover from Post Inserter]/[Back Cover from Post Inserter])	178
Inserting paper between transparencies ([Transparency Interleave:])	179
Inserting paper into the specified pages ([Per Page Setting:])	181
3.3.9 Specifying the color and image quality	182
Selecting colors for printing ([Select Color:])	182
Selecting the optimum color representation for the original ([Color Settings:])	183
Making the image glossy ([Glossy Mode])	183
Preventing the generation of white space around images ([Auto Trapping]/[Black Over Print:])	184
Saving toner ([Toner Save])	185
Increasing the legibility of small or faint text ([Edge Enhancement])	185
3.3.10 Using ICC profiles	185
Specifying the ICC profiles for printing	185
Adding ICC profiles to the printer driver	186
3.4 Printing options	189
3.4.1 Making a Trial Printing ([Proof Print])	189
Proof Print	189
How to print from the computer	189
Operations on this machine	190
3.4.2 Printing Highly Confidential Documents ([Secure Print])	191
Secure Print	191
How to print from the computer	191
Operations on this machine	192
3.4.3 Saving print data in the Box on this machine ([Save in User Box])	192
Save in User Box	192
Operations required to use this function	192
How to print from the computer	193
Using data saved in a box	193
3.4.4 Attaching authentication information	193
Printing when authentication is set	193
How to print from the computer	194
3.4.5 Printing at the Same Time as Authentication ([ID&Print])	195
ID & Print	195
How to print from the computer	196
Operations on this machine	197
Operations on this machine (when an authentication unit is used)	197
3.4.6 Printing on banner paper	198
Printing on banner paper	198
Printable paper	198
How to print on banner paper	199
3.4.7 Changing the encryption passphrase	201
Encryption Passphrase	201
Operations required to use this function (For administrators)	201
Setting the printer driver	203
Printing procedure	204
3.5 Setting items in the printer driver	205
3.5.1 [Page Setup] window of the printer driver	205
How to display the [Page Setup] window	205
Available operations in [Page Attributes]	205
3.5.2 [Print] window of the printer driver	206
How to display the [Print] window	206
Items common to each window	206
3.5.3 Available operations in [Copies & Pages]	207
3.5.4 Available operations in [Output Method]	208
3.5.5 Available operations in [Layout / Finish]	211
3.5.6 Available operations in [Paper Tray / Output Tray]	213
3.5.7 Available operations in [Cover Mode / Transparency Interleave]	214
3.5.8 Available operations in [Per Page Setting]	215
3.5.9 Available operations in [Stamp / Composition]	216
3.5.10 Available operations in [Quality]	216
3.6 Deleting the printer driver	218
3.7 Appendix: Using this machine with other connection methods	219
3.7.1 Using with an AppleTalk connection	219
Operations required to use this function (For administrators)	219
In Mac OS X 10.4/10.5	219
In Mac OS X 10.2/10.3	220
3.7.2 Using with an LPR connection	221
Operations required to use this function (For administrators)	221
In Mac OS X 10.4/10.5/10.6	221
In Mac OS X 10.2/10.3	222
3.7.3 Using with an IPP connection	223
Operations required to use this function (For administrators)	223
In Mac OS X 10.4/10.5/10.6	223
In Mac OS X 10.3	224
In Mac OS X 10.2	225
3.8 Appendix: Printing in a Mac OS 9.2 environment	227
3.8.1 Before Setting Up the Computer (For Administrators)	227
Preparation flow	227
Checking the LAN cable connection	227
Configuring the AppleTalk settings	227
3.8.2 Setting up the computer	227
Setup flow	227
Preparing the printer driver CD-ROM	228
Checking the operating systems supported by the printer driver	228
Installing the printer driver	228
Setting the connection via AppleTalk	228
3.8.3 Configuring the default settings of the printer driver	229
Configuring the optional environment of this machine	229
Changing the default print settings	230
3.8.4 Printing procedure	230
3.8.5 Setting items in the printer driver	231
Available operations in [Page Attributes]	231
Registering a custom paper size	231
Available operations in [General]	232
Available operations in [Layout]	233
Available Operations with printer-specific functions (Finishing Options 1 to 6)	233
4 Printing in a NetWare Environment	237
4.1 Before using the printer	237
4.2 Operations required to use this function (For administrators)	238
4.3 Installing the printer driver	239
5 Printing without Using the Printer Driver	241
5.1 Directly Printing from the PC (Direct Print)	241
Direct Print	241
Direct Print procedure	241
5.2 Directly printing from a USB memory device	243
Printing from a USB memory device	243
Supported USB memory devices	243
Printing procedure	243
5.3 Directly printing from a Bluetooth device	244
Printing from a Bluetooth device	244
Supported Bluetooth devices	244
Printing procedure	244
6 Description of Setup Buttons (User Settings)	246
[Utility]	246
[User Settings]	246
[Printer Settings]	247
[Basic Settings]	247
[Paper Setting]	248
[PCL Settings]	249
[PS Setting]	249
[Security Settings]	250
[OOXML Print Settings]	250
[Layout - Combination]	250
[Print Reports]	251
[TIFF Image Paper Setting]	251
[Banner Printing]	251
7 Description of Setup Buttons (Administrator Settings)	253
[Administrator Settings]	253
[System Settings]	253
[Output Settings]	255
[Print/Fax Output Settings]	255
[Output Tray Settings]	255
[Shift Output Each Job]	255
[User Box Settings]	255
[Delete Secure Print Documents]	256
[Auto Delete Secure Document]	256
[ID & Print Delete Time]	256
[ID & Print Delete after Print Setting]	257
[Stamp Settings]	257
[Header/Footer Settings]	257
[User Authentication/Account Track]	257
[User Authentication Settings]	258
[Administrative Settings]	258
[User Name List]	259
[Default Function Permission]	259
[ID & Print Settings]	259
[ID & Print Operation Settings]	259
[Default Operation Selection]	260
[Print without Authentication]	260
[Printer Settings]	260
[System Connection]	261
[OpenAPI Settings]	261
[Security Settings]	262
[Security Details]	262
[Print Data Capture]	263
[Secure Print Only]	263
[Copy Guard]	263
[Password Copy]	264
[Driver Password Encryption Setting]	264
8 Index	266
8.1 Index by item	266

Match case Limit results 1 per page

bizhub C754/C654

7-5

[Delete Secure Print Documents]

To display: [Utility] - [Administrator Settings] - [System Settings] - [User Box Settings] - [Delete Secure Print

Documents]

All files saved in the Secure Print User Box are deleted.

To delete the files, select [Yes] and tap [OK].

[Auto Delete Secure Document]

To display: [Utility] - [Administrator Settings] - [System Settings] - [User Box Settings] - [Auto Delete Secure

Document]

Specify the time to automatically delete files in the Secure Print User Box, from the date/time the files were

saved.

When specifying the time in units of days, select [1 day], [2 days], [3 days], [7 days], or [30 days].

When specifying the time, tap [Time] and enter a value between five minutes and 12 hours (in incre-

ments of one minute).

To keep the files in the box, select [Save].

[1 day] is selected by default.

[ID & Print Delete Time]

To display: [Utility] - [Administrator Settings] - [System Settings] - [User Box Settings] - [ID & Print Delete

Time]

Specify the time to automatically delete documents in the ID & Print User BOX, from the date/time the doc-

ument was saved or the date/time they were last printed.

When specifying the time in units of days, select [1 day], [2 days], [3 days], [7 days], or [30 days].

When specifying the time, tap [Time] and enter a value between five minutes and 12 hours (in incre-

ments of one minute).

To keep the files in the box, select [Save].

[1 day] is selected by default.

Related setting (for the administrator)

You can let the user select whether to delete the file from the ID & Print User Box after the file is printed.

For details, refer to page 7-6.

[Auto Delete Secure Docu-

ment]

Specify the time to automatically delete files in the Secure Print User Box,

from the date/time the files were saved.

[Encrypted PDF Delete

Time]

Specify the time to automatically delete files in the Password Encrypted

PDF User Box, from the date/time the files were saved.

[ID & Print Delete Time]

Specify the time to automatically delete documents in the ID & Print User

BOX, from the date/time the document was saved or the date/time they

were last printed.

[Document Hold Setting]

Specify whether to keep the file in the Public User Box, Personal User Box,

Group User Box, or Annotation User Box after it is printed or sent.

[External Memory Function

Settings]

Specify whether to allow users to print and read files from a USB memory

device and to save files to a USB memory device.

[Allow/Restrict User Box]

You can enable or disable each user to create, edit, and delete a user box.

[ID & Print Delete after Print

Setting]

Select whether to ask the user if they want to delete the file from the ID &

Print User Box after it is printed or to always delete the file without making

confirmation.

[Document Delete Time

Setting]

For all the Public User Boxes, Personal User Boxes, and Group User Box-

es, the administrator specifies the time to automatically delete files from

the date/time the files were last printed or sent.

Settings

Description