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Lexmark MC2325 Users Guide PDF - Page 136

Security, Login Methods, Manage Permissions

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Understanding the printer menus 136 Security Login Methods Manage Permissions Menu item Function Access Access Address Book in Apps Modify Address Book Manage Shortcuts Create Profiles Manage Bookmarks Flash Drive Print Flash Drive Color Printing Flash Drive Scan Copy Function Copy Color Printing Color Dropout E‑mail Function Fax Function FTP Function Release Held Faxes Held Jobs Access User Profiles Cancel Jobs at the Device Change Language Internet Printing Protocol (IPP) Initiate Scans Remotely B/W Print Color Print Administrative Menus Security Menu Network/Ports Menu Paper Menu Reports Menu Function Configuration Menus Supplies Menu Option Card Menu SE Menu Device Menu Description Control access to the printer functions. Control access to the printer menu settings.

Section	Page
Contents	2
Safety information	7
Conventions	7
Product statements	7
Learning about the printer	10
Finding information about the printer	10
Selecting a location for the printer	12
Printer configurations	13
Attaching cables	14
Using the control panel	16
Lexmark CX421, MC2325, and MC2425 MFPs	16
Lexmark CX522, CX622, MC2535, MC2640, and XC2235 MFPs	17
Lexmark CX625 and XC4240 MFPs	18
Understanding the status of the power button and indicator light	18
Setting up and using the home screen applications	20
Using the home screen	20
Customizing the home screen	21
Using Display Customization	21
Setting up Scan Center	22
Setting up Card Copy	22
Using Shortcut Center	23
Creating a Cloud Connector profile	23
Setting up Device Quotas	23
Using QR Code Generator	24
Configuring Eco-Settings	24
Using Customer Support	24
Managing bookmarks	24
Creating bookmarks	24
Creating folders	25
Managing contacts	26
Adding contacts	26
Adding groups	26
Editing contacts or groups	26
Deleting contacts or groups	27
Setting up and using the accessibility features	28
Activating Voice Guidance	28
Navigating the screen using gestures	28
Enabling Magnification mode	29
Adjusting the Voice Guidance speech rate	29
Using the keyboard on the display	29
Enabling spoken passwords or personal identification numbers	29
Loading paper and specialty media	30
Setting the paper size and type	30
Configuring Universal paper settings	30
Loading trays	30
Loading the multipurpose feeder	32
Loading the manual feeder	34
Linking trays	34
Paper support	36
Supported paper sizes	36
Supported paper types	38
Supported paper weights	39
Printing	41
Printing from a computer	41
Printing from a mobile device	41
Printing from a mobile device using Lexmark Mobile Print	41
Printing from a mobile device using Google Cloud Print	41
Printing from a mobile device using Mopria Print Service	41
Printing from a mobile device using AirPrint	42
Printing from a flash drive	42
Supported flash drives and file types	43
Configuring confidential jobs	44
Printing confidential and other held jobs	44
Printing from a Cloud Connector profile	45
Printing a font sample list	45
Printing a directory list	46
Copying	47
Using the automatic document feeder and scanner glass	47
Making a copy	47
Copying photos	47
Copying on letterhead	48
Copying on both sides of the paper	48
Reducing or enlarging copies	48
Collating copies	48
Placing separator sheets between copies	49
Copying multiple pages onto a single sheet	49
Creating a copy shortcut	49
E-mailing	50
Using the automatic document feeder and scanner glass	50
Setting up the e-mail function	50
Configuring e-mail settings	50
Sending an e-mail	51
Creating an e-mail shortcut	51
Faxing	52
Setting up the printer to fax	52
Setting up the fax function	52
Setting up fax using a standard telephone line	53
Setting up fax in countries or regions with different telephone wall jacks and plugs	55
Connecting to a distinctive ring service	57
Setting the fax date and time	58
Configuring daylight saving time	58
Using the automatic document feeder and scanner glass	58
Sending a fax	59
Scheduling a fax	59
Creating a fax destination shortcut	60
Changing the fax resolution	60
Adjusting the fax darkness	60
Viewing a fax log	60
Blocking junk faxes	61
Holding faxes	61
Forwarding a fax	61
Scanning	62
Using the automatic document feeder and scanner glass	62
Scanning to an FTP server	62
Creating an FTP shortcut	62
Scanning to a flash drive	63
Sending scanned documents to a computer	64
Scanning to a Cloud Connector profile	64
Understanding the printer menus	65
Menu map	65
Device	66
Preferences	66
Remote Operator Panel	68
Notifications	68
Power Management	72
Information Sent to Lexmark	73
Accessibility	73
Restore Factory Defaults	74
Maintenance	74
Configuration Menu	74
Out of Service Erase	79
Visible Home Screen Icons	79
About this Printer	79
Print	80
Layout	80
Setup	81
Quality	82
Job Accounting	84
XPS	85
PDF	85
PostScript	86
PCL	86
HTML	88
Image	88
Paper	89
Tray Configuration	89
Media Configuration	90
Universal Setup	90
Custom Scan Sizes	90
Media Types	91
Copy	91
Copy Defaults	91
Fax	95
Fax Mode	95
Analog Fax Setup	95
General Fax Settings	95
Fax Send Settings	97
Fax Receive Settings	100
Fax Cover Page	103
Fax Log Settings	103
Speaker Settings	104
Fax Server Setup	104
General Fax Settings	104
Fax Server E-mail Settings	105
Fax Server Scan Settings	106
E-mail	107
E-mail Setup	107
E-mail Defaults	109
Web Link Setup	114
FTP	115
FTP Defaults	115
USB Drive	119
Flash Drive Scan	119
Flash Drive Print	123
Network/Ports	125
Network Overview	125
Wireless	125
Ethernet	128
TCP/IP	129
SNMP	130
IPSec	131
802.1x	132
LPD Configuration	132
HTTP/FTP Settings	133
ThinPrint	134
USB	134
Google Cloud Print	135
Wi-Fi Direct	135
Security	136
Login Methods	136
Manage Permissions	136
Local Accounts	137
Schedule USB Devices	138
Security Audit Log	138
Login Restrictions	141
Confidential Print Setup	141
Disk Encryption	142
Erase Temporary Data Files	142
Solutions LDAP Settings	143
Mobile Services Management	143
Miscellaneous	143
Reports	144
Menu Settings Page	144
Device	144
Print	144
Shortcuts	144
Fax	144
Network	145
Help	145
Troubleshooting	145
Troubleshooting	145
Printing the Menu Settings Page	146
Securing the printer	147
Locating the security slot	147
Erasing printer memory	147
Erasing printer hard disk memory	147
Encrypting the printer hard disk	148
Restoring factory default settings	148
Statement of Volatility	148
Maintaining the printer	150
Adjusting the speaker volume	150
Adjusting the default internal speaker volume	150
Adjusting the default headphone volume	150
Configuring the fax speaker settings	150
Networking	151
Connecting the printer to a Wi-Fi network	151
Connecting the printer to a wireless network using Wi-Fi Protected Setup (WPS)	151
Deactivating the Wi-Fi network	152
Changing the printer port settings after installing an internal solutions port	152
Cleaning printer parts	153
Cleaning the printer	153
Cleaning the scanner	154
Ordering parts and supplies	156
Checking the status of parts and supplies	156
Using genuine Lexmark parts and supplies	157
Ordering a toner cartridge	157
Ordering an imaging kit	160
Ordering a waste toner bottle	160
Ordering a maintenance kit	161
Configuring supply notifications	161
Replacing parts and supplies	161
Replacing a toner cartridge	161
Replacing the waste toner bottle	163
Replacing an imaging kit	167
Moving the printer	174
Moving the printer to another location	174
Shipping the printer	175
Saving energy and paper	175
Configuring the power save mode settings	175
Adjusting the brightness of the display	176
Conserving supplies	176
Recycling	176
Recycling Lexmark products	176
Recycling Lexmark packaging	176
Returning Lexmark cartridges for reuse or recycling	177
Clearing jams	178
Avoiding jams	178
Identifying jam locations	179
Paper jam in trays	180
Paper jam in door A	180
Paper jam in the standard bin	185
Paper jam in the multipurpose feeder	189
Paper jam in the manual feeder	190
Paper jam in door C	190
Troubleshooting	192
Network connection problems	192
Cannot open Embedded Web Server	192
Unable to read flash drive	193
Enabling the USB port	193
Checking the printer connectivity	194
Hardware options problems	194
Cannot detect internal option	194
Defective flash detected	195
Not enough free space in flash memory for resources	195
Unformatted flash detected	195
Issues with supplies	195
Replace cartridge, printer region mismatch	195
Non-Lexmark supply	196
Scanner maintenance required, use ADF Kit	197
Paper feed problems	197
Envelope seals when printing	197
Collated printing does not work	197
Tray linking does not work	198
Paper frequently jams	199
Jammed pages are not reprinted	200
Printing problems	200
Print quality is poor	200
Blank or white pages	200
Dark print	201
Ghost images	202
Gray or colored background	203
Incorrect margins	204
Light print	205
Missing colors	207
Mottled print and dots	208
Paper curl	209
Print crooked or skewed	210
Solid color or black images	211
Text or images cut off	211
Toner easily rubs off	212
Uneven print density	213
Horizontal dark lines	214
Vertical dark lines	215
Horizontal white lines	217
Vertical white lines	218
Repeating defects	219
Confidential and other held documents do not print	220
Slow printing	222
Print jobs do not print	224
The printer is not responding	225
Job prints from the wrong tray or on the wrong paper	226
Color quality problems	226
Adjusting toner darkness	226
Modifying the colors in printed output	227
FAQ about color printing	227
The print appears tinted	229
Faxing problems	229
Cannot send or receive faxes	229
Can receive but not send faxes	231
Can send but not receive faxes	231
Poor fax print quality	232
Scanning problems	232
Cannot scan from a computer	232
Partial copies of document or photo	233
Poor copy quality	233
Scan job was not successful	234
Scanner does not close	234
Scanning takes too long or freezes the computer	235
Scanner does not respond	235
Adjusting scanner registration	235
Adjusting ADF registration	236
Contacting customer support	236
Upgrading and migrating	237
Hardware	237
Available internal options	237
Accessing the controller board	237
Installing a memory card	240
Installing an optional card	241
Installing a printer hard disk	243
Installing optional trays	246
Software	247
Installing the printer software	247
Adding available options in the print driver	247
Firmware	248
Exporting or importing a configuration file	248
Updating firmware	248
Notices	249
Product information	249
Edition notice	249
GOVERNMENT END USERS	249
Trademarks	250
Licensing notices	250
Noise emission levels	250
Waste from Electrical and Electronic Equipment (WEEE) directive	251
India E-Waste notice	251
Product disposal	251
Static sensitivity notice	251
ENERGY STAR	252
Temperature information	252
Laser notice	252
Power consumption	252
Product power consumption	252
Sleep Mode	253
Hibernate Mode	253
Off mode	254
Total energy usage	254
Regulatory notices for telecommunication terminal equipment	254
Notice to users of the US telephone network: FCC requirements	254
Notice to users of the Canadian telephone network	255
Notice to users of the New Zealand telephone network	255
Japanese telecom notice	256
Regulatory notices for wireless products	257
Modular component notice	257
Exposure to radio frequency radiation	257
Industry Canada (Canada)	257
European Community (EC) directives conformity	258
Multiple model information	258
Federal Communications Commission (FCC) compliance information statement	258
日本の VCCI 規定	259
European Community (EC) directives conformity	259
Model-specific information	260
Federal Communications Commission (FCC) compliance information statement	260
Notice to users of Class A products in Brazil	261
European Community (EC) directives conformity	261
Radio interference notice	261
STATEMENT OF LIMITED WARRANTY FOR LEXMARK LASER PRINTERS, LEXMARK LED PRINTERS, AND LEXMARK MULTIFUN ...	262