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Ricoh Aficio SP 1000SF Operating Instructions - Page 29

Parameters/ Setup, Date/Time, Your fax number/Your name, Type of network, Geographical settings,

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5 - Parameters/Setup SP 1000SF Parameters/ Setup You can setup your machine as you like depending on the use. You will find in this chapter description of the functions. You can print the functions guide and the available setup of your multifunction machine. Type of network You may connect your fax to either a PSTN or private network such as private automatic branch exchange (PABX). You must select the network which is the most convenient. To select the type of network: 251 - SETUP / TEL. NETWORK / NETWORK TYPE 1 Press , enter 251 using the keypad. Confirm with OK. 2 Select option PABX or PSTN then confirm your choice with OK. Date/Time At any moment you may change the date and time on your multifunction machine. Geographical settings These settings will enable you to use your machine in different preset countries using different languages. 21 - SETUP / DATE/TIME Country 1 Press , enter 21 using the keypad. Confirm with OK. 2 Enter the numbers of the required time and date one after another (for example November 8 2004 at 9h33, press 0 8 1 1 0 4 0 9 3 3) and press OK to confirm. By choosing a country, you initialise: • the settings for the public telephone network, • the language by default. To select the country: 201 - SETUP / GEOGRAPHICAL / COUNTRY 3 To exit this menu, press . Your fax number/Your name Your multifunction machine will print out your fax number and your name on each document it transmits if you save these settings. To save your fax number and your name: 22 - SETUP / NUMBER/NAME 1 Press , enter 22 using the keypad. Confirm with OK. 2 Enter your fax number (20 digits max.) and press OK to confirm. 3 Enter your name (20 characters max) then press OK to confirm. For example, if you want to type the letter C, press the button C until it appears on the screen. 1 Press , enter 201 using the keypad. Confirm with OK. 2 Select the required option and press the OK button to confirm. Telecommunication Network This setting enables you to manually set the type of public telephone network (PSTN) for a country, so that your machine can communicate over the public telephone network in compliance with the applicable standards. By default, setting a country using the 201 command automatically sets the type of PSTN to use in the selected country. Important These settings are different from the NETWORK TYPE, which allows you to choose between public and private network. 4 To exit this menu, press . To manually select the type of public telephone network: To benefit from this feature, you Important must set SENDING HEADER to WITH. 202 - SETUP / GEOGRAPHICAL / NETWORK 1 Press , enter 202 using the keypad. Confirm with OK. 2 Select the required option and press the OK button to confirm. - 26 -

Section	Page
Security	4
Security directives	4
Laser safety	4
For Europe/Asia	4
For North America	5
Declaration of conformity	5
Notice to Users in EEA Countries	5
Notice to Users Accessing Analog PSTN in EEA Countries	5
Symbols for the main power switch	5
Positions of Warning and Caution labels on the machine	5
FCC Compliance	6
Note to users in the United States of America	6
Notice about the Telephone Consumer Protection Act (Valid in USA only)	7
Note to users in Canada	7
Remarque concernant les utilisateurs au Canada	7
FCC Requirements	7
Notice to users (New Zealand)	8
Environment	9
Batteries and rechargeable batteries	9
The product	9
Users in the EU, Switzerland and Norway	9
All Other Users	9
Software use license	10
Definition	10
License	10
Property	10
Duration	10
Warranty	10
Responsibility	10
Development	10
Registered trademarks	11
Notice	11
Installation	12
Location conditions	12
Cautions of use	12
Safety information	13
Safety During Operation	13
Power Supply	14
For Fax or Telephone	14
Rules for use symbols	14
Terminal description	15
Command panel	16
Presentation	16
Entering Characters Using the Alpanumerical keypad	16
Accessing terminal functions	17
Packaging contents	18
Device installation	18
Installing the document feeder	18
Loading paper	18
Loading paper in the paper tray	18
Handling of paper	18
Humidity control	18
Handling the unit	19
Operator shocks	19
Moving the unit	19
Handling the Toner Cartridge	19
Feed cassette paper insertion	19
Cartridge installation	19
Paper delivery stop	20
Starting your device	20
Device connection	20
Paper insertion in the manual input tray	21
Copy	22
Simple copy	22
ECO mode copy	22
Sophisticated copy	22
Special setup for the copy	22
Resolution setup	23
Zoom setup	23
Analysis origin setup	23
Contrast setup	23
Luminosity setup	23
Paper type setup	23
Paper tray selection	23
Sheet-feed analysis margins setup	24
Flat-bed analysis margins setup	24
Left and right printing margins setup	24
Top and bottom printing margins setup	24
Format paper setup	24
Fax	25
Fax transmission	25
Immediate transmission	25
Delayed transmission	25
Transmission with auto redial	25
Fax reception	25
Fax answering device	26
Saving an access code	26
Activating / Deactivating the answering device	26
Printing fax messages stored in the memory	26
Fax rerouting (Forwarding)	26
Activating rerouting	26
Setting the re-direction contact	26
Printing rerouted documents	27
Rerouting fax messages to a USB memory key	27
Activating rerouting	27
Printing rerouted documents	27
Transmission waiting queue	27
Performing immediate transmission from the waiting queue	27
Consulting or modifying the waiting queue	27
Deleting a transmission in memory	27
Printing a document in waiting or in deposit	28
Printing the waiting queue	28
Cancelling a transmission in progress	28
Deposit and Polling	28
Placing a document in deposit	28
Polling a deposited document	28
Parameters/ Setup	29
Date/Time	29
Your fax number/Your name	29
Type of network	29
Geographical settings	29
Country	29
Telecommunication Network	29
Language	30
Local prefix	30
Transmission report	30
Document feed type	30
Economy period	31
Reception Mode	31
Reception without paper	31
Number of copies	31
Fax or PC reception	31
Received faxes reduction mode	31
Technical Parameters	32
Printing the functions guide	33
Printing the logs	33
Print the list of setups	33
Lock the machine	33
Lock the keyboard	34
Lock the numbers	34
Read the counters	34
Sent pages counter	34
Received pages counter	34
Scanned pages counter	34
Printed pages counter	34
Display the consumables status	34
Calibrate your scanner	34
Directory	35
Creating Speed dial	35
Creating Group dial	35
Modifying a record	35
Deleting a record	35
Printing the directory	36
Saving/Restoring the directory (Smart card option)	36
USB memory key	37
Use of the USB memory key	37
Print your documents	37
Delete your files located in the key	37
Analyse the USB memory key content	38
Save a document on a USB memory key	38
Activate/deactivate file automatic deletion on a USB memory key	38
PC Features	40
Introduction	40
Configuration requirements	40
Installation	40
Install the software on your PC	40
Connections	42
Uninstall the software from your PC	42
Multifunction Terminal's Supervision	43
Checking the connection between the PC and the multifunction machine	43
MF Director	43
Graphical presentation	43
Utilities and applications activation	43
MF Monitor	44
Graphical presentation	44
Display the consumable status	44
Scan To	44
Companion Suite Pro LL functionalities	44
Document analysis	44
Printing	45
Address book	45
Add a contact to the terminal address book	45
Add a group to the terminal address book	46
Manage the address book	46
Import or export a directory	47
Fax communications	47
Presentation of the Fax window	47
Send a fax	47
Receive a fax	48
Follow-up of fax communications	49
Fax parameters	49
Maintenance	53
Service	53
General information	53
Toner cartridge replacement	53
Issues with smart cards	54
Cleaning	54
Scanner reading system cleaning	54
Printer cleaning	54
Printer external cleaning	54
Printer issues	54
Error messages	54
Paper jam	55
Scanner issues	55
Miscellaneous issues	55
Communication errors	56
Transmission from the feeder	56
Transmission from memory	56
Communication error codes	56
General codes	56
Specifications	58
Physical specifications	58
Electrical specifications	58
Environmental specifications	58

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SP 1000SF

- 26 -

5 - Parameters/Setup

Parameters/

Setup

You can setup your machine as you like depending on the

use. You will find in this chapter description of the

functions.

You can print the functions guide and the available setup

of your multifunction machine.

Date/Time

At any moment you may change the date and time on

your multifunction machine.

21 - SETUP / DATE/TIME

Press

, enter

using the keypad. Confirm with

Enter the numbers of the required time and date

one after another (for example November 8 2004 at

9h33, press 0 8 1 1 0 4 0 9 3 3) and press

confirm.

To exit this menu, press

Your fax number/Your name

Your multifunction machine will print out your fax number

and your name on each document it transmits if you save

these settings.

To save your fax number and your name:

22 - SETUP / NUMBER/NAME

Press

, enter

using the keypad. Confirm with

Enter your fax number (20 digits max.) and press

to confirm.

Enter your name (20 characters max) then press

to confirm.

For example, if you want to type the letter C, press

the button

until it appears on the screen.

To exit this menu, press

Type of network

You may connect your fax to either a PSTN or private

network such as private automatic branch exchange

(PABX). You must select the network which is the most

convenient.

To select the type of network:

251 - SETUP / TEL. NETWORK / NETWORK TYPE

Press

, enter

251

using the keypad. Confirm with

Select option

PABX

PSTN

then confirm your

choice with

Geographical settings

These settings will enable you to use your machine in

different preset countries using different languages.

Country

By choosing a country, you initialise:

•

the settings for the public telephone network,

•

the language by default.

To select the country:

201 - SETUP / GEOGRAPHICAL / COUNTRY

Press

, enter

201

using the keypad. Confirm with

Select the required option and press the

button

to confirm.

Telecommunication Network

This setting enables you to manually set the type of public

telephone network (PSTN) for a country, so that your

machine can communicate over the public telephone

network in compliance with the applicable standards.

By default, setting a country using the

201

command automatically sets the type of PSTN to use

in the selected country.

To manually select the type of public telephone network:

202 - SETUP / GEOGRAPHICAL / NETWORK

Press

, enter

202

using the keypad. Confirm with

Select the required option and press the

button

to confirm.

Important

To benefit from this feature, you

must set

SENDING HEADER

WITH

Important

These settings are different from the

NETWORK TYPE

, which allows you

choose

between

public

and

private network.