Ricoh Aficio SP 1000SF Operating Instructions - Page 31

SP 1000SF

- 28 -

5 - Parameters/Setup

Economy period

This function allows you to defer a fax transmission to "off-

peak hours" and thus reduce the cost of your

communications.

The

economy period

, via the telephone network (at off-

peak hours), is preset by default from 7.00 pm to 7.30 am.

Nevertheless you may change this time slot.

To modify the economy period:

±

233 - SETUP / SEND / ECO PER.

1

Enter the hours of the new economy period and

confirm your selection with the button

OK

.

To use the economy period:

±

32 - FAX / ECO TRANS.

1

Enter the call number and confirm with

OK

.

2

Choose

B&W SCAN

or

COLOUR SCAN

.

3

Adjust the contrast and confirm with

OK

.

4

Select the feed type,

FEEDER

or

MEMORY

and

confirm with

OK.

5

You may enter the number of pages before

transmission and confirm with

OK

.

Reception Mode

This function allows you, when you connected an external

device (telephone, answering machine) to your terminal,

to select the device you wish to receive fax and / or voice

messages on.

You may choose between the following reception modes :

•

MANUAL

: the terminal does not receive any

documents automatically. When you receive a fax

message, you must press the

button to receive

the fax message on your terminal.

•

FAX

: the Fax reception mode is launched on the

terminal systematically.

•

FAX-ANSW.

: the terminal handles reception of fax

messages automatically, the external device handles

reception of telephone communications automatically.

To set the reception mode:

±

241 - SETUP / RECEPTION / MODE

1

Select the required option and confirm with

OK

.

2

To exit this menu, press

.

Reception without paper

Your fax offers you the possibility to either accept or

refuse document reception if your printer is unavailable

(no paper...).

If your fax printer is unavailable, you may choose between

two modes of reception:

•

reception mode

WITHOUT PAPER

, your fax saves

the incoming messages in the memory,

•

reception mode

WITH PAPER

, your fax refuses all

incoming subscribers.

To select the reception mode:

±

242 - SETUP / RECEPTION / REC. PAPER

1

Select the option

WITH PAPER

or

WITHOUT

PAPER

and confirm your choice with

OK

.

Number of copies

You may print incoming documents more than once (1 to

99).

To set the number of each document received:

±

243 - SETUP / RECEPTION / NBR OF COPIES

1

Enter the wanted number of copies and confirm

with

OK

.

At each document reception, your fax will print the

number of copies requested.

Fax or PC reception

This menu, combined with a software program installed

on your PC will enable you to select the machine you wish

to receive the documents on:

•

fax,

•

PC,

•

PC if available, fax otherwise.

±

244 - SETUP / RECEPTION / PC RECEPT.

For more details, please refer to

Fax communications,

page 44

in chapter PC Features.

Received faxes reduction mode

This menu allows you to reduce received faxes for

printing. This adjustment can be automatic or manual.

Automatic mode

This mode automatically resizes received faxes.

To set automatic mode :

±

246 - SETUP / RECEPTION / REDUCTION

Important

Paper out is indicated by a beep and

a message on the screen.

Received faxes are then stored in

memory

(icon

"

Fax

Messages

"

flashing) to be printed as soon as

you add paper into the feeder.

Ricoh Aficio SP 1000SF Operating Instructions - Page 31

Economy period, Reception Mode, Reception without paper, Number of copies, Fax or PC reception

Page 31 highlights

Section	Page
Security	4
Security directives	4
Laser safety	4
For Europe/Asia	4
For North America	5
Declaration of conformity	5
Notice to Users in EEA Countries	5
Notice to Users Accessing Analog PSTN in EEA Countries	5
Symbols for the main power switch	5
Positions of Warning and Caution labels on the machine	5
FCC Compliance	6
Note to users in the United States of America	6
Notice about the Telephone Consumer Protection Act (Valid in USA only)	7
Note to users in Canada	7
Remarque concernant les utilisateurs au Canada	7
FCC Requirements	7
Notice to users (New Zealand)	8
Environment	9
Batteries and rechargeable batteries	9
The product	9
Users in the EU, Switzerland and Norway	9
All Other Users	9
Software use license	10
Definition	10
License	10
Property	10
Duration	10
Warranty	10
Responsibility	10
Development	10
Registered trademarks	11
Notice	11
Installation	12
Location conditions	12
Cautions of use	12
Safety information	13
Safety During Operation	13
Power Supply	14
For Fax or Telephone	14
Rules for use symbols	14
Terminal description	15
Command panel	16
Presentation	16
Entering Characters Using the Alpanumerical keypad	16
Accessing terminal functions	17
Packaging contents	18
Device installation	18
Installing the document feeder	18
Loading paper	18
Loading paper in the paper tray	18
Handling of paper	18
Humidity control	18
Handling the unit	19
Operator shocks	19
Moving the unit	19
Handling the Toner Cartridge	19
Feed cassette paper insertion	19
Cartridge installation	19
Paper delivery stop	20
Starting your device	20
Device connection	20
Paper insertion in the manual input tray	21
Copy	22
Simple copy	22
ECO mode copy	22
Sophisticated copy	22
Special setup for the copy	22
Resolution setup	23
Zoom setup	23
Analysis origin setup	23
Contrast setup	23
Luminosity setup	23
Paper type setup	23
Paper tray selection	23
Sheet-feed analysis margins setup	24
Flat-bed analysis margins setup	24
Left and right printing margins setup	24
Top and bottom printing margins setup	24
Format paper setup	24
Fax	25
Fax transmission	25
Immediate transmission	25
Delayed transmission	25
Transmission with auto redial	25
Fax reception	25
Fax answering device	26
Saving an access code	26
Activating / Deactivating the answering device	26
Printing fax messages stored in the memory	26
Fax rerouting (Forwarding)	26
Activating rerouting	26
Setting the re-direction contact	26
Printing rerouted documents	27
Rerouting fax messages to a USB memory key	27
Activating rerouting	27
Printing rerouted documents	27
Transmission waiting queue	27
Performing immediate transmission from the waiting queue	27
Consulting or modifying the waiting queue	27
Deleting a transmission in memory	27
Printing a document in waiting or in deposit	28
Printing the waiting queue	28
Cancelling a transmission in progress	28
Deposit and Polling	28
Placing a document in deposit	28
Polling a deposited document	28
Parameters/ Setup	29
Date/Time	29
Your fax number/Your name	29
Type of network	29
Geographical settings	29
Country	29
Telecommunication Network	29
Language	30
Local prefix	30
Transmission report	30
Document feed type	30
Economy period	31
Reception Mode	31
Reception without paper	31
Number of copies	31
Fax or PC reception	31
Received faxes reduction mode	31
Technical Parameters	32
Printing the functions guide	33
Printing the logs	33
Print the list of setups	33
Lock the machine	33
Lock the keyboard	34
Lock the numbers	34
Read the counters	34
Sent pages counter	34
Received pages counter	34
Scanned pages counter	34
Printed pages counter	34
Display the consumables status	34
Calibrate your scanner	34
Directory	35
Creating Speed dial	35
Creating Group dial	35
Modifying a record	35
Deleting a record	35
Printing the directory	36
Saving/Restoring the directory (Smart card option)	36
USB memory key	37
Use of the USB memory key	37
Print your documents	37
Delete your files located in the key	37
Analyse the USB memory key content	38
Save a document on a USB memory key	38
Activate/deactivate file automatic deletion on a USB memory key	38
PC Features	40
Introduction	40
Configuration requirements	40
Installation	40
Install the software on your PC	40
Connections	42
Uninstall the software from your PC	42
Multifunction Terminal's Supervision	43
Checking the connection between the PC and the multifunction machine	43
MF Director	43
Graphical presentation	43
Utilities and applications activation	43
MF Monitor	44
Graphical presentation	44
Display the consumable status	44
Scan To	44
Companion Suite Pro LL functionalities	44
Document analysis	44
Printing	45
Address book	45
Add a contact to the terminal address book	45
Add a group to the terminal address book	46
Manage the address book	46
Import or export a directory	47
Fax communications	47
Presentation of the Fax window	47
Send a fax	47
Receive a fax	48
Follow-up of fax communications	49
Fax parameters	49
Maintenance	53
Service	53
General information	53
Toner cartridge replacement	53
Issues with smart cards	54
Cleaning	54
Scanner reading system cleaning	54
Printer cleaning	54
Printer external cleaning	54
Printer issues	54
Error messages	54
Paper jam	55
Scanner issues	55
Miscellaneous issues	55
Communication errors	56
Transmission from the feeder	56
Transmission from memory	56
Communication error codes	56
General codes	56
Specifications	58
Physical specifications	58
Electrical specifications	58
Environmental specifications	58