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Ricoh Aficio SP 1000SF Operating Instructions - Page 45

Printing, Address book, Add a contact to the terminal address book - printer driver

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8 - PC Features SP 1000SF 1 Left-click with the mouse on the SCAN TO graphical image or click the button from your machine. 2 You can follow the ongoing digitisation on a screen. Printing You can print your documents via the USB connection . During the installation of the software, the LASER PRO LL printer driver will be installed automatically onto your pc. This will allow you to print your documents on the machine via the USB connection. 3 At the end of the digitisation, the scanned picture appears in the PaperPort window. Printing with the multifunction machine To print a document with the machine from your PC is like printing a document in Windows (use the PRINT command from the FILE menu of the currently open application on the screen). Select the LASER PRO LL printer to print via the USB connection. Important The LASER PRO LL printer becomes the default printer when the Companion Suite Pro software is installed. Address book Important If the PaperPort software is not installed on your hard drive, the scanned picture will appear on your desktop in TIFF format. The address book enables you to store the numbers of the contacts you call the most frequently. The purpose of this function is to facilitate dialling your contact's number when you want to send fax. If you want, you can print the list of numbers stored in the Directory. Analysis from a TWAIN compatible software 1 Run the picture editor application and then run the acquisition command. The document analysis window appears. 2 Setup the parameters (contrast, resolution, ...) before starting the digitisation. 3 Once the document is digitised, you can archive it or edit it. Character recognition software (OCR) The character recognition function allows to create a usable data file for desktop applications from a hardcopy document or from a picture. The character recognition only works for printed characters, such as printer outputs or typed text. Nevertheless you can request for a handwritten text block to be kept intact (a signature for instance) by outlining it. Given your machine environment and the character recognition from your machine, the OCR is done with a Drag&drop of a document from the PaperPort to the Notepad icon. You also have the possibility of creating groups of contacts from the Address book. Like this, you can group together all contacts from, for example, a given company or the same service, etc, to which you frequently send common documents. Important The software can also manage the address books of the operating system of the messaging software installed on the PC. The method of use of these address books is not detailed in this manual. Check with the online documentation of the software for more details. Add a contact to the terminal address book 1 Click on the link ADDRESS BOOK of the window MF DIRECTOR. The address book is displayed on the screen. For more details about the usage of Important this software, check the on-line help of the product. - 42 -

Section	Page
Security	4
Security directives	4
Laser safety	4
For Europe/Asia	4
For North America	5
Declaration of conformity	5
Notice to Users in EEA Countries	5
Notice to Users Accessing Analog PSTN in EEA Countries	5
Symbols for the main power switch	5
Positions of Warning and Caution labels on the machine	5
FCC Compliance	6
Note to users in the United States of America	6
Notice about the Telephone Consumer Protection Act (Valid in USA only)	7
Note to users in Canada	7
Remarque concernant les utilisateurs au Canada	7
FCC Requirements	7
Notice to users (New Zealand)	8
Environment	9
Batteries and rechargeable batteries	9
The product	9
Users in the EU, Switzerland and Norway	9
All Other Users	9
Software use license	10
Definition	10
License	10
Property	10
Duration	10
Warranty	10
Responsibility	10
Development	10
Registered trademarks	11
Notice	11
Installation	12
Location conditions	12
Cautions of use	12
Safety information	13
Safety During Operation	13
Power Supply	14
For Fax or Telephone	14
Rules for use symbols	14
Terminal description	15
Command panel	16
Presentation	16
Entering Characters Using the Alpanumerical keypad	16
Accessing terminal functions	17
Packaging contents	18
Device installation	18
Installing the document feeder	18
Loading paper	18
Loading paper in the paper tray	18
Handling of paper	18
Humidity control	18
Handling the unit	19
Operator shocks	19
Moving the unit	19
Handling the Toner Cartridge	19
Feed cassette paper insertion	19
Cartridge installation	19
Paper delivery stop	20
Starting your device	20
Device connection	20
Paper insertion in the manual input tray	21
Copy	22
Simple copy	22
ECO mode copy	22
Sophisticated copy	22
Special setup for the copy	22
Resolution setup	23
Zoom setup	23
Analysis origin setup	23
Contrast setup	23
Luminosity setup	23
Paper type setup	23
Paper tray selection	23
Sheet-feed analysis margins setup	24
Flat-bed analysis margins setup	24
Left and right printing margins setup	24
Top and bottom printing margins setup	24
Format paper setup	24
Fax	25
Fax transmission	25
Immediate transmission	25
Delayed transmission	25
Transmission with auto redial	25
Fax reception	25
Fax answering device	26
Saving an access code	26
Activating / Deactivating the answering device	26
Printing fax messages stored in the memory	26
Fax rerouting (Forwarding)	26
Activating rerouting	26
Setting the re-direction contact	26
Printing rerouted documents	27
Rerouting fax messages to a USB memory key	27
Activating rerouting	27
Printing rerouted documents	27
Transmission waiting queue	27
Performing immediate transmission from the waiting queue	27
Consulting or modifying the waiting queue	27
Deleting a transmission in memory	27
Printing a document in waiting or in deposit	28
Printing the waiting queue	28
Cancelling a transmission in progress	28
Deposit and Polling	28
Placing a document in deposit	28
Polling a deposited document	28
Parameters/ Setup	29
Date/Time	29
Your fax number/Your name	29
Type of network	29
Geographical settings	29
Country	29
Telecommunication Network	29
Language	30
Local prefix	30
Transmission report	30
Document feed type	30
Economy period	31
Reception Mode	31
Reception without paper	31
Number of copies	31
Fax or PC reception	31
Received faxes reduction mode	31
Technical Parameters	32
Printing the functions guide	33
Printing the logs	33
Print the list of setups	33
Lock the machine	33
Lock the keyboard	34
Lock the numbers	34
Read the counters	34
Sent pages counter	34
Received pages counter	34
Scanned pages counter	34
Printed pages counter	34
Display the consumables status	34
Calibrate your scanner	34
Directory	35
Creating Speed dial	35
Creating Group dial	35
Modifying a record	35
Deleting a record	35
Printing the directory	36
Saving/Restoring the directory (Smart card option)	36
USB memory key	37
Use of the USB memory key	37
Print your documents	37
Delete your files located in the key	37
Analyse the USB memory key content	38
Save a document on a USB memory key	38
Activate/deactivate file automatic deletion on a USB memory key	38
PC Features	40
Introduction	40
Configuration requirements	40
Installation	40
Install the software on your PC	40
Connections	42
Uninstall the software from your PC	42
Multifunction Terminal's Supervision	43
Checking the connection between the PC and the multifunction machine	43
MF Director	43
Graphical presentation	43
Utilities and applications activation	43
MF Monitor	44
Graphical presentation	44
Display the consumable status	44
Scan To	44
Companion Suite Pro LL functionalities	44
Document analysis	44
Printing	45
Address book	45
Add a contact to the terminal address book	45
Add a group to the terminal address book	46
Manage the address book	46
Import or export a directory	47
Fax communications	47
Presentation of the Fax window	47
Send a fax	47
Receive a fax	48
Follow-up of fax communications	49
Fax parameters	49
Maintenance	53
Service	53
General information	53
Toner cartridge replacement	53
Issues with smart cards	54
Cleaning	54
Scanner reading system cleaning	54
Printer cleaning	54
Printer external cleaning	54
Printer issues	54
Error messages	54
Paper jam	55
Scanner issues	55
Miscellaneous issues	55
Communication errors	56
Transmission from the feeder	56
Transmission from memory	56
Communication error codes	56
General codes	56
Specifications	58
Physical specifications	58
Electrical specifications	58
Environmental specifications	58

Match case Limit results 1 per page

SP 1000SF

- 42 -

8 - PC Features

Left-click with the mouse on the

CAN

graphical

image or click the

button from your machine.

You can follow the ongoing digitisation on a screen.

At the end of the digitisation, the scanned picture

appears in the PaperPort window.

Analysis from a TWAIN compatible software

Run the picture editor application and then run the

acquisition command.

The document analysis window appears.

Setup the parameters (contrast, resolution, ...)

before starting the digitisation.

Once the document is digitised, you can archive it

or edit it.

Character recognition software (OCR)

The character recognition function allows to create a

usable data file for desktop applications from a hardcopy

document or from a picture.

The character recognition only works for printed

characters, such as printer outputs or typed text.

Nevertheless you can request for a handwritten text block

to be kept intact (a signature for instance) by outlining it.

Given your machine environment and the character

recognition from your machine, the OCR is done with a

Drag&drop of a document from the PaperPort to the

Notepad icon.

Printing

You can print your documents via the USB connection .

During the installation of the software, the

ASER

printer driver will be installed automatically onto your pc.

This will allow you to print your documents on the

machine via the USB connection.

Printing with the multifunction machine

To print a document with the machine from your PC is like

printing a document in Windows (use the

RINT

command

from the

ILE

menu of the currently open application on

the screen). Select the

ASER

printer to print via

the USB connection.

Address book

The address book enables you to store the numbers of

the contacts you call the most frequently. The purpose of

this function is to facilitate dialling your contact’s number

when you want to send fax. If you want, you can print the

list of numbers stored in the Directory.

You also have the possibility of creating groups of

contacts from the Address book. Like this, you can group

together all contacts from, for example, a given company

or the same service, etc, to which you frequently send

common documents.

Add a contact to the terminal address book

Click on the link A

DDRESS

OOK

of the window MF

IRECTOR

The address book is displayed on the screen.

Important

If the PaperPort software is not

installed on your hard drive, the

scanned picture will appear on your

desktop in TIFF format.

Important

For more details about the usage of

this software, check the on-line help

of the product.

Important

The L

ASER

LL printer becomes

the default printer when the

Companion Suite Pro software is

installed.

Important

The software can also manage the

address books of the operating

system of the messaging software

installed on the PC. The method of

use of these address books is not

detailed in this manual. Check with

the online documentation of the

software for more details.