Ricoh Aficio SP 1000SF Operating Instructions - Page 38

7 - USB memory key SP 1000SF 5 You have three possibilities to delete your files: - ALL, to delete all the files located in the USB memory key. Select ALL with the or buttons and confirm with OK. You come back to the previous menu. - SERIES, to delete several files located in the USB memory key. Select SERIES with the or buttons and confirm with OK. FIRST FILE and the first indexed file appears on the screen, select with the or buttons the file to delete and confirm with OK. A star (Ä) appears on the left of the file. LAST FILE appears on the screen, select with the or buttons the other files to delete and confirm with OK. Press the button. You come back to the previous menu - SELECTION, to delete only one file located in the USB memory key. Select with the or buttons the file to delete and confirm with OK. Press the button. You come back to the previous menu. 6 Quit this menu by pressing the button. Analyse the USB memory key content After a period of inactivity, your machine will return to the main menu. To view the USB memory key again please proceed as follows: 07 - MEDIA / ANALYSE MEDIA 1 Place the document to be copied face down on the glass. 2 Insert the USB memory key in the USB connector of your multifunction device. The USB memory key analysis is started. When the analysis is finished, the MEDIA menu is displayed. 3 Select SCAN TO with the or buttons then confirm with the OK button. Important You can also access this function in two other ways: • by pressing the button of the machine deck then by selecting SCAN-TO-MEDIA. • By pressing the button from the screen saver then by typing 03 on the digital keyboard. 4 Choose the COLOUR between BLACK&WHITE and COLOUR with the or buttons and the button OK. 5 With the alphanumeric keyboard, give a name to the scan file (up to 20 characters) and confirm with OK. 6 Choose the scan format between IMAGE and PDF, and confirm to start the scan and the recording of the document. IMAGE allows to have the same kind of file as a photo. PDF is a format for the digital documents creation. The beginning button immediately starts the scan and sends a file to the support with the parameters defined in the analysis format. 1 Press on , enter 07 with the keyboard. 2 The USB memory key analysis is started. 3 You can print or delete the detected files located in your USB memory key. Refer to the previous chapters. Save a document on a USB memory key This function allows you to digitise and save a document directly in the folder SCAN on a USB memory key. The folder SCAN is created by the application. Important Before digitalising a document, make sure that your USB memory key has sufficient disk space. If not, you can: • delete manually the files, see section Delete your files located in the key, page 34, or • activate the option that deletes automatically the oldest files located in the SCAN folder, see section Activate/deactivate file automatic deletion on a USB memory key, page 35. With the IMAGE format, if you have selected BLACK&WHITE the picture will be saved in TIFF format, if you have selected COLOUR the picture will be saved in JPEG format. Activate/deactivate file automatic deletion on a USB memory key This option, when activated, deletes automatically the oldest files in the folder SCAN on the USB memory key, in order to save a new digitalised document when the disk space is insufficient. Warning This option is ineffective when the SCAN folder is empty and the USB memory key is full. You must then delete manually the files in order to free up disk space, see section Delete your files located in the key, page 34. - 35 -