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Ricoh Aficio SP 1000SF Operating Instructions - Page 52

Option, Launch, select, select the scanner source as shown below

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SP 1000SF Add any recipient to the recipient list, click on the tab ADVANCED OPTIONS, select resolution NORMAL as shown below: 8 - PC Features Add any recipient to the recipient list, click on the tab ADVANCED OPTIONS, select resolution NORMAL as shown below: Finally click on the button SAVE AS DRAFT in the lower right corner (this is the button with the floppy disk icon). The background image is created in the directory C:\Program Files\Companion Suite Pro LL\Documents\FAX\Temporary and has the file extension .fax. Whether you choose Option A or B, you end up with a background image with extension .fax, which is located in C:\Program Files\Companion Suite Pro LL\Documents\FAX\Temporary. Î You can now proceed to the second step right below. For the second step: Finally click on the button SAVE AS DRAFT in the lower right corner (this is the button with the floppy disk icon). The background image is created in the directory C:\Program Files\Companion Suite Pro LL\Documents\FAX\Temporary and has the file extension .fax • Option (B): Launch MFMANAGER, select NEW FAX, select the scanner source as shown below : Now that the background image is created in directory in C:\Program Files\Companion Suite Pro LL\Documents\FAX\Temporary, you can add the fields on top of the background image. Please follow the procedure below: (a) Launch MFMANAGER, select NEW FAX, click on the tab COVER PAGE, and check the check box named WITH THE COVER PAGE. (b) Click on the button NEW, this displays a new window with the title CREATION OF THE COVER PAGE. (c) Press the button OPEN in the toolbar, change the file format to *.fax and browse to the directory C:\Program Files\Companion Suite Pro LL\Documents\FAX\Temporary that contains the background image that you have created in the First step. (d) Click on the button FIELDS in the toolbar, a window pops up allowing you to add the fields on top of the background image. (e) Click on the button SAVE to save the Cover Page template and exit this window. (f) The window NEW FAX is displayed, you can now choose the Cover Page template that you want to use. When you double click the preview image in the lower right corner, another window pops up giving you a preview of the cover page with the fields filled with the recipient's information. - 49 -

Section	Page
Security	4
Security directives	4
Laser safety	4
For Europe/Asia	4
For North America	5
Declaration of conformity	5
Notice to Users in EEA Countries	5
Notice to Users Accessing Analog PSTN in EEA Countries	5
Symbols for the main power switch	5
Positions of Warning and Caution labels on the machine	5
FCC Compliance	6
Note to users in the United States of America	6
Notice about the Telephone Consumer Protection Act (Valid in USA only)	7
Note to users in Canada	7
Remarque concernant les utilisateurs au Canada	7
FCC Requirements	7
Notice to users (New Zealand)	8
Environment	9
Batteries and rechargeable batteries	9
The product	9
Users in the EU, Switzerland and Norway	9
All Other Users	9
Software use license	10
Definition	10
License	10
Property	10
Duration	10
Warranty	10
Responsibility	10
Development	10
Registered trademarks	11
Notice	11
Installation	12
Location conditions	12
Cautions of use	12
Safety information	13
Safety During Operation	13
Power Supply	14
For Fax or Telephone	14
Rules for use symbols	14
Terminal description	15
Command panel	16
Presentation	16
Entering Characters Using the Alpanumerical keypad	16
Accessing terminal functions	17
Packaging contents	18
Device installation	18
Installing the document feeder	18
Loading paper	18
Loading paper in the paper tray	18
Handling of paper	18
Humidity control	18
Handling the unit	19
Operator shocks	19
Moving the unit	19
Handling the Toner Cartridge	19
Feed cassette paper insertion	19
Cartridge installation	19
Paper delivery stop	20
Starting your device	20
Device connection	20
Paper insertion in the manual input tray	21
Copy	22
Simple copy	22
ECO mode copy	22
Sophisticated copy	22
Special setup for the copy	22
Resolution setup	23
Zoom setup	23
Analysis origin setup	23
Contrast setup	23
Luminosity setup	23
Paper type setup	23
Paper tray selection	23
Sheet-feed analysis margins setup	24
Flat-bed analysis margins setup	24
Left and right printing margins setup	24
Top and bottom printing margins setup	24
Format paper setup	24
Fax	25
Fax transmission	25
Immediate transmission	25
Delayed transmission	25
Transmission with auto redial	25
Fax reception	25
Fax answering device	26
Saving an access code	26
Activating / Deactivating the answering device	26
Printing fax messages stored in the memory	26
Fax rerouting (Forwarding)	26
Activating rerouting	26
Setting the re-direction contact	26
Printing rerouted documents	27
Rerouting fax messages to a USB memory key	27
Activating rerouting	27
Printing rerouted documents	27
Transmission waiting queue	27
Performing immediate transmission from the waiting queue	27
Consulting or modifying the waiting queue	27
Deleting a transmission in memory	27
Printing a document in waiting or in deposit	28
Printing the waiting queue	28
Cancelling a transmission in progress	28
Deposit and Polling	28
Placing a document in deposit	28
Polling a deposited document	28
Parameters/ Setup	29
Date/Time	29
Your fax number/Your name	29
Type of network	29
Geographical settings	29
Country	29
Telecommunication Network	29
Language	30
Local prefix	30
Transmission report	30
Document feed type	30
Economy period	31
Reception Mode	31
Reception without paper	31
Number of copies	31
Fax or PC reception	31
Received faxes reduction mode	31
Technical Parameters	32
Printing the functions guide	33
Printing the logs	33
Print the list of setups	33
Lock the machine	33
Lock the keyboard	34
Lock the numbers	34
Read the counters	34
Sent pages counter	34
Received pages counter	34
Scanned pages counter	34
Printed pages counter	34
Display the consumables status	34
Calibrate your scanner	34
Directory	35
Creating Speed dial	35
Creating Group dial	35
Modifying a record	35
Deleting a record	35
Printing the directory	36
Saving/Restoring the directory (Smart card option)	36
USB memory key	37
Use of the USB memory key	37
Print your documents	37
Delete your files located in the key	37
Analyse the USB memory key content	38
Save a document on a USB memory key	38
Activate/deactivate file automatic deletion on a USB memory key	38
PC Features	40
Introduction	40
Configuration requirements	40
Installation	40
Install the software on your PC	40
Connections	42
Uninstall the software from your PC	42
Multifunction Terminal's Supervision	43
Checking the connection between the PC and the multifunction machine	43
MF Director	43
Graphical presentation	43
Utilities and applications activation	43
MF Monitor	44
Graphical presentation	44
Display the consumable status	44
Scan To	44
Companion Suite Pro LL functionalities	44
Document analysis	44
Printing	45
Address book	45
Add a contact to the terminal address book	45
Add a group to the terminal address book	46
Manage the address book	46
Import or export a directory	47
Fax communications	47
Presentation of the Fax window	47
Send a fax	47
Receive a fax	48
Follow-up of fax communications	49
Fax parameters	49
Maintenance	53
Service	53
General information	53
Toner cartridge replacement	53
Issues with smart cards	54
Cleaning	54
Scanner reading system cleaning	54
Printer cleaning	54
Printer external cleaning	54
Printer issues	54
Error messages	54
Paper jam	55
Scanner issues	55
Miscellaneous issues	55
Communication errors	56
Transmission from the feeder	56
Transmission from memory	56
Communication error codes	56
General codes	56
Specifications	58
Physical specifications	58
Electrical specifications	58
Environmental specifications	58

Match case Limit results 1 per page

SP 1000SF

- 49 -

8 - PC Features

Add any recipient to the recipient list, click on the tab

DVANCED

PTIONS

, select resolution

ORMAL

as shown

below

Finally click on the button

AVE

DRAFT

in the lower right

corner (this is the button with the floppy disk icon). The

background image is created in the directory C:\Program

Files\Companion Suite Pro LL\Documents\FAX\Temporary and

has the file extension .fax

•

Option (

): Launch

MFM

ANAGER

, select

select the scanner source as shown below :

Add any recipient to the recipient list, click on the tab

DVANCED

PTIONS

, select resolution

ORMAL

as shown below:

Finally click on the button

AVE

DRAFT

in the lower right

corner (this is the button with the floppy disk icon). The

background image is created in the directory C:\Program

Files\Companion Suite Pro LL\Documents\FAX\Temporary and

has the file extension .fax.

Whether you choose Option

, you end up with a

background image with extension .fax, which is located in

C:\Program

Files\Companion

Suite

Pro

LL\Documents\FAX\Temporary.

You can now proceed to the second step right below.

For the second step:

Now that the background image is created in directory in

C:\Program

Files\Companion

Suite

Pro

LL\Documents\FAX\Temporary, you can add the fields on top of

the background image.

Please follow the procedure below

(a)

Launch

MFM

ANAGER

, select

, click on the tab

OVER

AGE

, and check the check box named

ITH

THE

COVER

PAGE

(b)

Click on the button

, this displays a new window with the

title

REATION

THE

COVER

PAGE

(c)

Press the button

PEN

in the toolbar, change the file format to

*.fax and browse to the directory C:\Program Files\Companion

Suite Pro LL\Documents\FAX\Temporary that contains the

background image that you have created in the

First step

(d)

Click on the button

IELDS

in the toolbar, a window pops up

allowing you to add the fields on top of the background

image.

(e)

Click on the button

AVE

to save the Cover Page template

and exit this window.

(f)

The window

is displayed, you can now choose the

Cover Page template that you want to use. When you double

click the preview image in the lower right corner, another

window pops up giving you a preview of the cover page with

the fields filled with the recipient's information.