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Ricoh Aficio SP 1000SF Operating Instructions - Page 40

PC Features, Introduction, Configuration requirements, Installation, Install the software on your PC - multifunction printer

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8 - PC Features SP 1000SF PC Features Introduction The Companion Suite Pro software allows the connection of a personal computer with a compatible multifunction machine. This screen allows you to install and uninstall the software, access the product's user guides or browse the CD-ROM contents. 4 Place your cursor on INSTALL PRODUCTS and confirm with left-click of the mouse. 5 The INSTALL PRODUCTS screen appears. Place your cursor on ALL PRODUCTS and confirm by left-click with the mouse. From the PC, you can: - manage the multifunction machine, allowing you to set it up according to your needs, - print your documents on the multifunction machine from your usual applications, - scan colour, grey scale or black and white documents and edit them on your PC, or process them into text using the character recognition software (OCR), Configuration requirements The minimum configuration requirements for your personal computer are: Supported operation systems: - Windows 98SE, - Windows Millennium, - Windows 2000 with at least Service Pack 3, - Windows XP (Home and Pro). Processor: - 500 MHz for Windows 98SE, - 800 MHz for Windows Me or 2000, - 1 GHz for Windows XP (Home and Pro), - CD-ROM drive, - a free USB port, - 600 Mbytes of available disk space for the installation. Important The ALL PRODUCTS installation copies on your hard disk the software required for the good execution of the Companion Suite Pro kit, which is: - Companion Suite Pro (machine management software, printer drivers, scanner, ...), - PaperPort. If you already installed a part of the software available in the CD-ROM, then use the CUSTOM installation, select the software that you want to install on your hard drive and confirm your choice. This Product doesn't have the network and WiFi printer function. The multifunction machine components only appear if your Windows Installer version is older than 2.0. The installation resumes, a progress bar appears. You can stop the program's installation by clicking on the STOP THE INSTALL button. RAM memory: - 128 Mbytes minimum for Windows 98SE, Me, and 2000, - 192 Mbytes minimum for Windows XP (Home and Pro). After search and analysis of the PC components and the multifunction machine's components, you need to restart your PC for the modifications to take effect. Click on the OK button. Installation Install the software on your PC Turn your PC on. Open an ADMINISTRATOR session if working in Windows 2000 and XP environments. 1 Open the CD-ROM drive, insert the installation CDROM and close the drive. 2 An installation procedure is automatically run (Auto run). 3 A screen titled COMPANION SUITE PRO LL appears. - 37 -

Section	Page
Security	4
Security directives	4
Laser safety	4
For Europe/Asia	4
For North America	5
Declaration of conformity	5
Notice to Users in EEA Countries	5
Notice to Users Accessing Analog PSTN in EEA Countries	5
Symbols for the main power switch	5
Positions of Warning and Caution labels on the machine	5
FCC Compliance	6
Note to users in the United States of America	6
Notice about the Telephone Consumer Protection Act (Valid in USA only)	7
Note to users in Canada	7
Remarque concernant les utilisateurs au Canada	7
FCC Requirements	7
Notice to users (New Zealand)	8
Environment	9
Batteries and rechargeable batteries	9
The product	9
Users in the EU, Switzerland and Norway	9
All Other Users	9
Software use license	10
Definition	10
License	10
Property	10
Duration	10
Warranty	10
Responsibility	10
Development	10
Registered trademarks	11
Notice	11
Installation	12
Location conditions	12
Cautions of use	12
Safety information	13
Safety During Operation	13
Power Supply	14
For Fax or Telephone	14
Rules for use symbols	14
Terminal description	15
Command panel	16
Presentation	16
Entering Characters Using the Alpanumerical keypad	16
Accessing terminal functions	17
Packaging contents	18
Device installation	18
Installing the document feeder	18
Loading paper	18
Loading paper in the paper tray	18
Handling of paper	18
Humidity control	18
Handling the unit	19
Operator shocks	19
Moving the unit	19
Handling the Toner Cartridge	19
Feed cassette paper insertion	19
Cartridge installation	19
Paper delivery stop	20
Starting your device	20
Device connection	20
Paper insertion in the manual input tray	21
Copy	22
Simple copy	22
ECO mode copy	22
Sophisticated copy	22
Special setup for the copy	22
Resolution setup	23
Zoom setup	23
Analysis origin setup	23
Contrast setup	23
Luminosity setup	23
Paper type setup	23
Paper tray selection	23
Sheet-feed analysis margins setup	24
Flat-bed analysis margins setup	24
Left and right printing margins setup	24
Top and bottom printing margins setup	24
Format paper setup	24
Fax	25
Fax transmission	25
Immediate transmission	25
Delayed transmission	25
Transmission with auto redial	25
Fax reception	25
Fax answering device	26
Saving an access code	26
Activating / Deactivating the answering device	26
Printing fax messages stored in the memory	26
Fax rerouting (Forwarding)	26
Activating rerouting	26
Setting the re-direction contact	26
Printing rerouted documents	27
Rerouting fax messages to a USB memory key	27
Activating rerouting	27
Printing rerouted documents	27
Transmission waiting queue	27
Performing immediate transmission from the waiting queue	27
Consulting or modifying the waiting queue	27
Deleting a transmission in memory	27
Printing a document in waiting or in deposit	28
Printing the waiting queue	28
Cancelling a transmission in progress	28
Deposit and Polling	28
Placing a document in deposit	28
Polling a deposited document	28
Parameters/ Setup	29
Date/Time	29
Your fax number/Your name	29
Type of network	29
Geographical settings	29
Country	29
Telecommunication Network	29
Language	30
Local prefix	30
Transmission report	30
Document feed type	30
Economy period	31
Reception Mode	31
Reception without paper	31
Number of copies	31
Fax or PC reception	31
Received faxes reduction mode	31
Technical Parameters	32
Printing the functions guide	33
Printing the logs	33
Print the list of setups	33
Lock the machine	33
Lock the keyboard	34
Lock the numbers	34
Read the counters	34
Sent pages counter	34
Received pages counter	34
Scanned pages counter	34
Printed pages counter	34
Display the consumables status	34
Calibrate your scanner	34
Directory	35
Creating Speed dial	35
Creating Group dial	35
Modifying a record	35
Deleting a record	35
Printing the directory	36
Saving/Restoring the directory (Smart card option)	36
USB memory key	37
Use of the USB memory key	37
Print your documents	37
Delete your files located in the key	37
Analyse the USB memory key content	38
Save a document on a USB memory key	38
Activate/deactivate file automatic deletion on a USB memory key	38
PC Features	40
Introduction	40
Configuration requirements	40
Installation	40
Install the software on your PC	40
Connections	42
Uninstall the software from your PC	42
Multifunction Terminal's Supervision	43
Checking the connection between the PC and the multifunction machine	43
MF Director	43
Graphical presentation	43
Utilities and applications activation	43
MF Monitor	44
Graphical presentation	44
Display the consumable status	44
Scan To	44
Companion Suite Pro LL functionalities	44
Document analysis	44
Printing	45
Address book	45
Add a contact to the terminal address book	45
Add a group to the terminal address book	46
Manage the address book	46
Import or export a directory	47
Fax communications	47
Presentation of the Fax window	47
Send a fax	47
Receive a fax	48
Follow-up of fax communications	49
Fax parameters	49
Maintenance	53
Service	53
General information	53
Toner cartridge replacement	53
Issues with smart cards	54
Cleaning	54
Scanner reading system cleaning	54
Printer cleaning	54
Printer external cleaning	54
Printer issues	54
Error messages	54
Paper jam	55
Scanner issues	55
Miscellaneous issues	55
Communication errors	56
Transmission from the feeder	56
Transmission from memory	56
Communication error codes	56
General codes	56
Specifications	58
Physical specifications	58
Electrical specifications	58
Environmental specifications	58

Match case Limit results 1 per page

SP 1000SF

- 37 -

8 - PC Features

PC Features

Introduction

The Companion Suite Pro software allows the connection

of a personal computer with a compatible multifunction

machine.

From the PC, you can:

manage the multifunction machine, allowing you to

set it up according to your needs,

print your documents on the multifunction machine

from your usual applications,

scan colour, grey scale or black and white

documents and edit them on your PC, or process

them into text using the character recognition

software (OCR),

Configuration requirements

The minimum configuration requirements for your

personal computer are:

Supported operation systems:

Windows 98SE,

Windows Millennium,

Windows 2000 with at least Service Pack 3,

Windows XP (Home and Pro).

Processor:

500 MHz for Windows 98SE,

800 MHz for Windows Me or 2000,

1 GHz for Windows XP (Home and Pro),

CD-ROM drive,

a free USB port,

600 Mbytes of available disk space for the

installation.

RAM memory:

128 Mbytes minimum for Windows 98SE, Me, and

2000,

192 Mbytes minimum for Windows XP (Home and

Pro).

Installation

Install the software on your PC

Turn your PC on. Open an A

DMINISTRATOR

session if

working in Windows 2000 and XP environments.

Open the CD-ROM drive, insert the installation CD-

ROM and close the drive.

An installation procedure is automatically run (Auto

run).

A screen titled C

OMPANION

UITE

LL appears.

This screen allows you to install and uninstall the

software, access the product's user guides or

browse the CD-ROM contents.

Place your cursor on I

NSTALL

PRODUCTS

and

confirm with left-click of the mouse.

The I

NSTALL

PRODUCTS

screen appears.

Place your cursor on A

PRODUCTS

and confirm by

left-click with the mouse.

The multifunction machine components only appear

if your Windows Installer version is older than 2.0.

The installation resumes, a progress bar appears.

You can stop the program's installation by clicking on the

TOP

THE

INSTALL

button.

After search and analysis of the PC components and the

multifunction machine's components, you need to restart

your PC for the modifications to take effect.

Click on the

button.

Important

The A

PRODUCTS

installation

copies on your hard disk the

software required for the good

execution of the Companion Suite

Pro kit, which is:

- Companion Suite Pro (machine

management software, printer

drivers, scanner, ...),

- PaperPort.

If you already installed a part of the

software available in the CD-ROM,

then use the CUSTOM installation,

select the software that you want to

install on your hard drive and

confirm your choice.

This Product doesn't have the

network and WiFi printer function.