Ricoh Aficio SP 1000SF Operating Instructions - Page 30

Language, Local prefix, Transmission report, Document feed type

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5 - Parameters/Setup SP 1000SF Language This setting enables you to choose the menu language of your choice. By default, the multifunction machine is set to English. To select the language: 203 - SETUP / GEOGRAPHICAL / LANGUAGE 1 Press , enter 203 using the keypad. Confirm with OK. 2 Select the required language using and , then press the OK button to confirm. 3 To exit this menu, press . Local prefix This function is used when your fax is installed with a private network, behind a company's PABX. It allows you to program an additional automatic local prefix (to be defined), enabling you to automatically exit the company's telephone network system, but only under certain conditions: • the company's internal numbers, where a prefix is not required, must be short numbers less than the minimal size (to be defined, for example France has 10 digits), • the outside numbers requiring a prefix, must be long numbers greater or equal to the minimal size (to be defined, for example France has 10 digits). Programming your fax with the local prefix consists of two steps: 1 defining the minimal size (or equal) of the company's outside numbers, 2 defining the outgoing local prefix of the company's telephone network. This prefix will automatically be added as soon as an external number is dialled. Transmission report You may print a transmission report for all communications over the telephone network (STN). You may choose between more than one criteria for printing reports: • WITH: a report is given when the transmission was properly performed or when it is completely abandoned (but there is only one report per request), • WITHOUT: no transmission report, however, your fax will note all transmissions that took place in its log, • ALWAYS: a report is printed with each transmission, • ON ERROR: a report is printed only if the transmission failed or is abandoned. With each transmission report from memory, a reduced version of the first page is automatically reproduced. To select the report type: 231 - SETUP / SEND / SEND REPORT 1 Select the required option WITH, WITHOUT, ALWAYS or ON ERROR and confirm your choice with OK. Document feed type You may choose the way you want to feed your documents: • from memory, transmission will take place only after memory storage of the document and dialling. It allows you to get your originals back quickly to free up the machine. • from the feeder of the sheet-feed scanner, transmission will occur after dialling and paper scanning. It allows transmission of larger documents. To select the way you want to feed your documents: 232 - SETUP / SEND / MEMORY SEND. Important If you define a local prefix, do not add it to the numbers stored in the directory, it will be automatically dialled with each number. 1 Select the option MEMORY or FEEDER and validate your choice with OK. In feeder mode, reduced images will not appear on the transmission report. 252 - SETUP / TEL. NETWORK / PREFIX 1 Enter the required minimal SIZE NUMBER of the company's outside numbers and confirm with OK. The minimal size will range between 1 and 30. 2 Enter the required outgoing local prefix of the company's telephone network (maximum 5 characters) and confirm with OK. - 27 -

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SP 1000SF
- 27 -
5 - Parameters/Setup
Language
This setting enables you to choose the menu language of
your choice. By default, the multifunction machine is set
to English.
To select the language:
±
203 - SETUP / GEOGRAPHICAL / LANGUAGE
1
Press
±
, enter
203
using the keypad. Confirm with
OK
.
2
Select the required language using
±
and
²
,
then press the
OK
button to confirm.
3
To exit this menu, press
.
Local prefix
This function is used when your fax is installed with a
private network, behind a company’s PABX. It allows you
to program an additional automatic
local prefix
(to be
defined),
enabling
you
to
automatically
exit
the
company’s telephone network system, but only under
certain conditions:
•
the company’s internal numbers, where a prefix is not
required, must be short numbers less than the
minimal size
(to be defined, for example France has
10 digits),
•
the outside numbers requiring a prefix, must be long
numbers greater or equal to the
minimal size
(to be
defined, for example France has 10 digits).
Programming your fax with the local prefix consists of two
steps:
1
defining the
minimal size
(or equal) of the
company’s outside numbers,
2
defining the outgoing
local prefix
of the company’s
telephone network. This prefix will automatically be
added as soon as an external number is dialled.
±
252 - SETUP / TEL. NETWORK / PREFIX
1
Enter the required minimal
SIZE NUMBER
of the
company’s outside numbers and confirm with
OK
.
The minimal size will range between 1 and 30.
2
Enter the required outgoing local prefix of the
company’s
telephone
network
(maximum
5
characters) and confirm with
OK
.
Transmission report
You
may
print
a
transmission
report
for
all
communications over the telephone network (STN).
You may choose between more than one criteria for
printing reports:
•
WITH
: a report is given when the transmission was
properly performed or when it is completely
abandoned (but there is only one report per request),
•
WITHOUT
: no transmission report, however, your fax
will note all transmissions that took place in its log,
•
ALWAYS
: a report is printed with each transmission,
•
ON ERROR
: a report is printed only if the transmission
failed or is abandoned.
With each transmission report from memory, a reduced
version of the first page is automatically reproduced.
To select the report type:
±
231 - SETUP / SEND / SEND REPORT
1
Select the required option
WITH
,
WITHOUT
,
ALWAYS
or
ON ERROR
and confirm your choice
with
OK
.
Document feed type
You may choose the way you want to feed your
documents:
•
from
memory
, transmission will take place only after
memory storage of the document and dialling.
It allows you to get your originals back quickly to free
up the machine.
•
from the
feeder
of the sheet-feed scanner,
transmission will occur after dialling and paper
scanning.
It allows transmission of larger documents.
To select the way you want to feed your documents:
±
232 - SETUP / SEND / MEMORY SEND.
1
Select the option
MEMORY
or
FEEDER
and
validate your choice with
OK
.
In feeder mode, reduced images will not appear on the
transmission report.
Important
If you define a local prefix, do not
add it to the numbers stored in
the
directory,
it
will
be
automatically dialled with each
number.