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Ricoh SP 4510SF User Guide - Page 12

Converting Documents to Electronic Formats Easily - scan to folder

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1. What You Can Do with This Machine Converting Documents to Electronic Formats Easily BQX138S Sending scan files See "Basic Procedure for Sending Scan Files by E-mail", Scan . Sending the URL of the folder in which scan files are stored See "Sending a URL by E-mail", Scan . Storing scan files in a shared folder See "Basic Procedure for Using Scan to Folder", Scan . Storing scan files on media See "Basic Procedure for Saving Scan Files on a Memory Storage Device", Scan . Converting transmitted faxes to electronic formats and sending them to a computer See "Overview of Folder Transmission Function", Fax . Managing and using documents converted to electronic formats (Document Server) See "Relationship between Document Server and Other Functions", Copy/ Document Server . 10

Section	Page
<User Guide>	1
TABLE OF CONTENTS	3
How to Read the Manuals	8
Symbols Used in the Manuals	8
Model-Specific Information	9
Names of Major Features	10
1. What You Can Do with This Machine	11
Saving Paper	11
Converting Documents to Electronic Formats Easily	12
Registering Destinations	13
Operating the Machine More Effectively	14
Customizing the [Home] Screen	15
Making Copies Using Various Functions	16
Printing Data Using Various Functions	17
Utilizing Stored Documents	18
Sending and Receiving Faxes without Paper	19
Sending and Receiving Faxes via the Internet	21
Using the Facsimile and the Scanner in a Network Environment	23
Preventing Information Leakage (Security Functions)	24
Monitoring and Setting the Machine Using a Computer	25
Preventing Unauthorized Copying	26
2. Getting Started	27
Guide to Names and Functions of Components	27
Guide to Components	27
Guide to Functions of the Machine's Options	32
Guide to Functions of the Machine's External Options	32
Guide to the Names and Functions of the Machine's Control Panel	33
Changing the Display Language	36
How to Use the [Home] Screen	37
Adding Icons to the [Home] Screen	38
Adding icons to the [Home] screen using Web Image Monitor	39
Adding icons to the [Home] screen using the User Tools	39
Registering Functions in a Program	43
Example of Programs	45
Turning On/Off the Power	48
Turning On the Main Power	48
Turning Off the Main Power	48
When the Authentication Screen Is Displayed	50
User Code Authentication Using the Control Panel	50
Logging In Using the Control Panel	50
Logging Out Using the Control Panel	51
Placing Originals	52
Placing Originals on the Exposure Glass	52
Placing Originals in the Auto Document Feeder	52
3. Copy	55
Basic Procedure	55
Reducing or Enlarging Originals	57
Preset Reduce/Enlarge	57
Zoom	58
Auto Reduce/Enlarge	59
Duplex Copying	61
Specifying the Original and Copy Orientation	63
Combined Copying	65
One-Sided Combine	66
Two-Sided Combine	67
Copying onto Custom Size Paper from the Bypass Tray	70
Copying onto Envelopes	71
Sort	73
Changing the Number of Sets	73
Storing Data in the Document Server	75
4. Fax	77
Basic Procedure for Transmissions (Memory Transmission)	77
Sending Originals Using the Exposure Glass (Memory Transmission)	78
Registering a Fax Destination	79
Deleting a Fax Destination	80
Transmitting while Checking Connection to Destination (Immediate Transmission)	82
Sending Originals Using the Exposure Glass (Immediate Transmission)	83
Canceling a Transmission	84
Canceling a Transmission Before the Original Is Scanned	84
Canceling a Transmission While the Original Is Being Scanned	84
Canceling a Transmission After the Original Is Scanned (While a Transmission Is in Progress)	85
Canceling a Transmission After the Original Is Scanned (Before a Transmission Is Started)	85
Sending at a Specific Time (Send Later)	87
Storing a Document	88
Sending Stored Documents	89
Printing the Journal Manually	91
5. Print	93
Quick Install for USB	93
Quick Install for Network	94
Displaying the Printer Driver Properties	95
Standard Printing	96
When Using the PCL 6 Printer Driver	96
Locked Print	97
Sending a Locked Print File	97
Printing a Locked Print File Using the Control Panel	97
Hold Print	99
Sending a Hold Print File	99
Printing a Hold Print File Using the Control Panel	99
Stored Print	101
Sending a Stored Print File	101
Printing a Stored Print File Using the Control Panel	102
6. Scan	105
Basic Procedure for Using Scan to Folder	105
Using Scan to Folder in the Windows Environment	106
Step 1: Confirming the user name and computer name	106
Step 2: Creating a shared folder on a computer running Microsoft Windows	106
Step 3: Specifying access privileges for the created shared folder	107
Registering an SMB Folder	108
Locating the SMB folder manually	110
Locating the SMB folder using Browse Network	110
Deleting an SMB Registered Folder	111
Entering a Destination Path Manually	112
Basic Procedure for Sending Scan Files by E-mail	113
Registering an E-mail Destination	114
Deleting an E-mail Destination	115
Entering an E-mail Address Manually	116
Basic Procedure for Storing Scan Files	117
Checking Stored Files Selected from the List	118
Specifying Send Settings	119
Specifying a File Type	120
7. Document Server	121
Storing Data	121
Printing Stored Documents	123
8. Web Image Monitor	125
Displaying Top Page	125
Viewing Received Fax Documents Using Web Image Monitor	127
9. Adding Paper and Toner	129
Loading Paper into Paper Trays	129
Loading Paper into the Bypass Tray	133
Printing from the Bypass Tray Using the Printer Function	135
Specifying regular sizes using the control panel	135
Specifying a custom size paper using the control panel	136
Specifying thick paper or OHP transparencies for paper type using the control panel	137
Loading Orientation-fixed Paper or Two-sided Paper	139
Recommended Paper Sizes and Types	142
Thick Paper	147
Envelopes	148
Adding Toner	151
Sending Faxes or Scanned Documents When Toner Has Run Out	153
Disposing of Used Toner	153
10. Troubleshooting	155
Indicators	155
When an Indicator for the [Check Status] Key Is Lit	156
Panel Tone	158
When You Have Problems Operating the Machine	159
When Messages Are Displayed on the Control Panel	166
Messages Displayed When Using the Copy/Document Server Function	166
When the memory becomes full while using the copy/document server function	168
Messages Displayed When Using the Facsimile Function	169
When the memory becomes full while using the facsimile function	182
Messages Displayed When Using the Printer Function	182
Status messages	183
Messages displayed on the control panel when using the printer function	183
Other messages	188
Messages Displayed When Using the Scanner Function	196
When Messages Are Displayed on Your Computer Screen	211
Messages Displayed When Using the Scanner Function	211
11. Appendix	217
Trademarks	217