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Brother International MFC-9970CDW Advanced Users Manual - English - Page 50

Additional ways to store numbers, Setting up Groups for Broadcasting, Setting up Groups

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Chapter 5 Additional ways to store numbers 5 Setting up Groups for Broadcasting 5 If you often want to send the same fax message to many fax numbers you can set up a Group. Groups are stored on a One Touch key or a Speed Dial number. Each Group uses up a One Touch key or a Speed Dial location. You can then send the fax message to all the numbers stored in a Group just by pressing a One Touch key or entering a Speed Dial number, and then pressing Black Start. Before you can add numbers to a Group, you need to store them as One Touch or Speed Dial numbers. You can have up to 20 small Groups, or you can assign up to 315 numbers to one large Group. a Press Address Book. b Press More. c Press Setup Groups. d Press Set Speed Dial or Set One Touch Dial which you want to store the new Group to. Note The machine automatically allocates an available Speed Dial number or One Touch Dial location to the new Group. e Enter the Group name (up to 15 characters) by pressing the buttons on the Touchscreen. Use the chart for Entering text in Appendix C of the Basic User's Guide to help you enter letters. Press OK. f Enter the Group number by pressing the buttons on the Touchscreen. Use the chart for Entering text in Appendix C of the Basic User's Guide to help you enter numbers. Press OK. g To select the telecommunication medium and the file type, press d or c to display Fax/IFAX, E-Mail Color PDF, E-Mail Color JPEG, E-Mail Color XPS, E-Mail Gray PDF, E-Mail Gray JPEG, E-Mail Gray XPS, E-Mail B&W PDF or E-Mail B&W TIFF. Press the option you want. h Add One Touch or Speed Dial numbers to the Group by pressing the check box to display a red check mark. If you want to list the numbers in alphabetical order, press . Press OK. Note • One Touch Dial numbers begin with l. Speed Dial numbers begin with #. • If the stored telecommunication medium of a One Touch Dial number or a Speed Dial number is not compatible with the telecommunication medium selected in step g, the One Touch Dial number or Speed Dial number will be dimmed on the LCD. 44

Section	Page
ADVANCED USER’S GUIDE MFC-9970CDW	1
User's Guides and where do I find it?	2
Table of Contents	3
1 General Setup	7
Memory storage	7
Volume settings	7
Ring volume	7
Beeper volume	8
Speaker volume	8
Automatic daylight savings time	9
Ecology features	9
Toner Save	9
Sleep mode	10
Deep Sleep mode	10
LCD screen	11
Setting the backlight brightness	11
Setting the Dim Timer for the backlight	11
Dial Prefix	11
Setting up the prefix number	11
Changing the prefix number	12
Mode Timer	12
2 Security features	13
Secure Function Lock 2.0	13
Setting and changing the Administrator Password	14
Setting up the password	14
Changing the password	14
Setting up and changing the Public user mode	15
Setting up and changing restricted users	15
Setting up restricted users	15
Changing user name, password or settings for restricted users	16
Reset existing restricted users	16
Turning Secure Function Lock on/off	17
Switching Users	18
Setting Lock	19
Setting up the password	19
Changing your Setting Lock password	20
Turning Setting Lock on/off	20
Restricting dialing	21
Dial pad restriction	21
One Touch restriction	21
Speed Dial restriction	21
LDAP server restriction	22
3 Sending a fax	23
Additional sending options	23
Sending faxes using multiple settings	23
Changing a 2-sided fax layout	23
Volume	24
Contrast	24
Changing Fax Resolution	24
Additional sending operations	25
Sending a fax manually	25
Manual transmission	25
Sending a fax at the end of a conversation	25
Dual access (black & white only)	26
Broadcasting (black & white only)	26
Before you begin the broadcast	26
How to broadcast a fax	27
Canceling a Broadcast in progress	27
Real Time Transmission	28
Overseas Mode	28
Delayed Fax (black & white only)	28
Delayed batch transmission (black & white only)	29
Checking and canceling waiting jobs	29
Setting your changes as the new default	30
Restoring all fax settings to the factory settings	30
Electronic cover page (black & white only)	31
Composing your own comments	31
Send a cover page for all faxes	32
Using a printed cover page	32
Polling overview	33
Polled transmit (black & white only)	33
Setup for polled transmit	33
4 Receiving a fax	34
Remote Fax Options (black & white only)	34
Receiving faxes into memory when the paper tray is empty	34
Fax Forwarding	34
Paging	35
Fax Storage	36
PC-Fax Receive	37
Changing Remote Fax Options	38
Turning off Remote Fax Options	38
Remote retrieval	39
Setting a Remote Access Code	39
Using your Remote Access Code	39
Retrieving fax messages	40
Changing the Fax Forwarding number	40
Remote fax commands	41
Additional receiving operations	42
Printing a reduced incoming fax	42
Duplex (2-sided) printing for Fax mode	42
Setting the Fax Receive Stamp (black & white only)	43
Receiving a fax at the end of a conversation	43
Setting the Print Density	44
Printing a fax from the memory	44
Polling overview	45
Polling receive	45
Sequential polling	45
Canceling a Sequential Polling Job	45
5 Dialing and storing numbers	47
Telephone line services	47
Tone or Pulse (Canada only)	47
For Fax/Tel mode only	47
Special line considerations	47
Roll over telephone lines	47
Two-line telephone system	47
Converting telephone wall outlets	47
Installing machine, external two-line TAD and two-line telephone	48
Additional dialing operations	49
Dialing access codes and credit card numbers	49
Additional ways to store numbers	50
Setting up Groups for Broadcasting	50
Options for Setting Up Groups	52
Changing Group numbers	53
Deleting Group numbers	54
6 Printing reports	55
Fax reports	55
Transmission verification report	55
Fax Journal	55
Reports	56
How to print a report	56
7 Making copies	57
Copy settings	57
Stop copying	57
Improving copy quality	57
Enlarging or reducing the image copied	58
Duplex (2-sided) Copying	59
Tray selection	60
Adjusting Brightness and Contrast	60
Brightness	60
Contrast	60
Sorting copies using the ADF	61
Making N in 1 copies (page layout)	61
If you are copying from the ADF:	62
If you are copying from the scanner glass:	62
2 in 1 ID Copy	63
Adjusting Color (Saturation)	64
Setting your changes as the new default	64
Restoring all copy settings to the factory settings	64
Setting your favorites	65
Retrieving your favorite setting	65
Rename your favorite setting	65
A Routine maintenance	66
Cleaning and checking the machine	66
Cleaning the outside of the machine	66
Cleaning the scanner	67
Cleaning the laser scanner windows	68
Cleaning the corona wires	72
Cleaning the drum unit	76
Cleaning the paper pick-up rollers	84
Calibration	85
Auto Registration	86
Registration	86
Manual Registration	86
Frequency (Color Correction)	87
Checking the Page Counters	87
Checking the remaining life of parts	88
Replacing periodic maintenance parts	88
Packing and shipping the machine	89
B Options	99
Options	99
Optional paper tray (LT-300CL)	100
Memory board	100
SO-DIMM Types	100
Installing extra memory	101
C Glossary	103
Index	107

Match case Limit results 1 per page

Chapter 5

Additional ways to

store numbers

Setting up Groups for

Broadcasting

If you often want to send the same fax

message to many fax numbers you can set

up a Group.

Groups are stored on a One Touch key or a

Speed Dial number. Each Group uses up a

One Touch key or a Speed Dial location. You

can then send the fax message to all the

numbers stored in a Group just by pressing a

One Touch key or entering a Speed Dial

number, and then pressing

Black Start

Before you can add numbers to a Group, you

need to store them as One Touch or Speed

Dial numbers. You can have up to 20 small

Groups, or you can assign up to 315 numbers

to one large Group.

Press

Address Book

Press

Setup Groups

Press

Set Speed Dial

Set One Touch Dial

which you

want to store the new Group to.

Note

The machine automatically allocates an

available Speed Dial number or One

Touch Dial location to the new Group.

Enter the Group name (up to 15

characters) by pressing the buttons on

the Touchscreen. Use the chart for

Entering text

Appendix C

of the

Basic User's Guide

to help you enter

letters.

Press

Enter the Group number by pressing the

buttons on the Touchscreen. Use the

chart for

Entering text

Appendix C

the

Basic User's Guide

to help you enter

numbers.

Press

To select the telecommunication

medium and the file type, press

display

Fax/IFAX

E-Mail Color PDF

E-Mail Color JPEG

E-Mail Color XPS

E-Mail Gray PDF

E-Mail Gray JPEG

E-Mail Gray XPS

E-Mail B&W PDF

E-Mail B&W TIFF

Press the option you want.

Add One Touch or Speed Dial numbers

to the Group by pressing the check box

to display a red check mark.

If you want to list the numbers in

alphabetical order, press

Press

Note

•

One Touch Dial numbers begin with

Speed Dial numbers begin with #.

•

If the stored telecommunication medium

of a One Touch Dial number or a Speed

Dial number is not compatible with the

telecommunication medium selected in

step

, the One Touch Dial number or

Speed Dial number will be dimmed on the

LCD.