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Ricoh Aficio MP C3500 Scanner Reference - Page 26

Specifying E-mail Destinations, Selecting the Destination from the Machine’s Address Book

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Sending Scan Files by E-mail Specifying E-mail Destinations This section explains how to specify e-mail destinations. 1 You can specify e-mail destinations by any of the following methods: • Select the destination from the machine's address book • Enter the e-mail address directly • Search the LDAP server for the destination and select it Before you select destinations, make sure you have selected [To]. If necessary, press [Cc] or [Bcc], and then select destinations. Selecting the Destination from the Machine's Address Book This section explains how to select the destination from the machine's address book. Important ❒ To use this function, you must register the destinations in [System Settings] in advance. For details, see General Settings Guide. You can use the following methods to select destinations registered in the machine's address book: • Select a destination from the list • Select a destination by entering the registration number • Select a destination by searching the machine's address book Selecting a destination from the list Select the destination from the destination list. A In the destination list, press the key including the destination name. The key of the selected destination is highlighted, and the destination appears in the destination field at the top of the screen. 18

Section	Page
Operating Instructions Scanner Reference	1
Introduction	2
Important	2
Trademarks	2
Manuals for This Machine	3
TABLE OF CONTENTS	5
How to Read This Manual	9
Symbols	9
About the Scanner Functions	10
Display Panel	11
Simplified Display	12
Confirmation Displays	13
Check Modes	13
Preview	14
Transmission File Status	15
Scanner Features	17
1. Sending Scan Files by E-mail	19
Before Sending Scan Files by E-mail	19
Outline of Sending Scan Files by E-mail	19
Preparation for Sending by E-mail	20
Registering E-mail Addresses in the Address Book	20
E-mail Screen	21
Basic Operation for Sending Scan Files by E-mail	22
Switching to the E-mail Screen	25
Specifying E-mail Destinations	26
Selecting the Destination from the Machine’s Address Book	26
Selecting a destination from the list	26
Selecting destinations by entering the registration numbers	27
Searching the machine’s address book for the destination and selecting it	28
Entering an E-mail Address Manually	30
Selecting Destinations by Searching an LDAP Server	31
Registering a Directly-Entered Destination in the Address Book	34
Specifying the E-mail Sender	35
Selecting a Sender from the List	35
Using a Registration Number to Specify a Sender Name	36
Selecting the Sender by Searching the Machine’s Address Book	37
Specifying the E-mail Subject	39
Specifying the E-mail Message	40
Selecting a Message from the List	40
Manual Entry of a Message	41
Simultaneous Storage and Sending by E-mail	42
Sending the URL by E-mail	43
2. Sending Scan Files to Folders	45
Before Sending Files by Scan to Folder	45
Outline of Sending Scan Files by Scan to Folder	45
Sending files to shared folders	45
Sending files to an FTP server	46
Sending files to a NetWare server	47
Preparation for Sending by Scan to Folder	48
Registering Destination Folders in the Address Book	49
Scan to Folder Screen	50
Basic Operations When Using Scan to Folder	51
Switching to the Scan to Folder Screen	53
Specifying Scan to Folder Destinations	54
Selecting the Destination from the Machine’s Address Book	54
Selecting a destination registered in the destination list	55
Selecting destinations by entering the registration numbers	55
Searching the machine’s address book for the destination and selecting it	56
Sending Files to a Shared Network Folder	58
Entering the path to the destination manually	58
Specifying the path by browsing the network for destinations	60
Sending Files to an FTP Server	61
Entering the path to an FTP server manually	61
Sending Files to an NDS Tree or NetWare Server	63
Entering the path to an NDS tree or NetWare server manually	63
Specifying the path to a destination folder in an NDS tree or on a NetWare server by browsing the network	65
Registering the Path to the Selected Destination in the Address Book	67
Simultaneous Storage and Sending by Scan to Folder	68
3. Storing Files Using the Scanner Function	69
Before Storing Files	70
Outline of File Storage under the Scanner Function	70
Basic Operation for Storing Scan Files	72
Specifying File Information for a Stored File	74
Specifying a User Name	74
Specifying a File Name	75
Specifying a Password	76
Displaying the List of Stored Files	77
List of Stored Files	77
Searching the List of Stored Files	78
Searching by user name	78
Searching by file name	79
Checking Stored Files	80
Checking a Stored File Selected from the List	80
Stored File Preview Screen	81
Checking Stored Files from a Client Computer	82
Displaying the List of Stored Files with DeskTopBinder Lite	82
Using Web Image Monitor to Display Stored Files	82
Sending a Stored File	83
Sending Stored Files	83
Managing Stored Files	85
Deleting a Stored File	85
Changing Data for a Stored File	86
Changing a user name	86
Changing a file name	88
Changing a password	89
4. Delivering Scan Files	91
Before Delivering Files	91
Outline of Scan File Delivery	91
Preparing to Deliver a File	92
Installing DeskTopBinder Lite from the Supplied CD-ROM	93
Network Delivery Scanner Screen	94
Basic Operation for Delivering Files	95
Switching to the Network Delivery Scanner Screen	98
Specifying Delivery Destinations	99
Selecting Destinations Registered in the Delivery Server’s Address Book	99
Selecting a destination from the Destination List	99
Selecting destinations by entering their registration numbers	100
Selecting destinations by searching the delivery server’s Destination List	101
Specifying the Sender	103
Selecting a Sender from the Sender List in the Delivery Server’s Destination List	103
Selecting the Sender by Entering the Registration Number	104
Selecting a Sender by Searching the Delivery Server’s Destination List	105
Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server	107
Simultaneous Storage and Delivery	108
5. Scanning Originals with the Network TWAIN Scanner	109
Before Using the Network TWAIN Scanner	109
Outline of the Network TWAIN Scanner	110
Preparing to Use the Network TWAIN Scanner	111
Installing the TWAIN Driver from the Supplied CD-ROM	112
Basic Network TWAIN Scanner Operation	113
6. Various Scan Settings	115
Scan Settings	115
Items for Specifying Scan Settings	116
Scan Type	116
Resolution	117
Scan Size	117
Relationship of original of mixed sizes and scan size	118
Setting procedure of custom size when scanning an entire original	118
Setting procedure of custom size when scanning part of an original	121
How to set originals to scan them by custom size	124
Edit	125
Adjusting Image Density	126
Setting of Original Feed Type	127
Original Orientation	127
Placing Originals	127
Original Settings	129
One-sided original	129
Two-sided original	130
Stamp	131
Batch, SADF	132
Divide	133
Scanning Multiple Pages of Originals as One File	134
Setting File Type and File Name	136
Setting File Type	136
Setting File Name	138
Changing the starting digit of file name serial numbers	139
Security Settings to PDF Files	140
Encrypting PDF files	140
Changing security permissions for PDF files	142
Programs	144
Registering Frequently Used Setting	145
Recalling a Registered Content	146
Changing a Registered Program	147
Deleting a Program	148
Changing the Registered Program Name	148
Registering Initial Values for Initial Display	149
Scan Settings When Using Twain Scanner	150
Setting Original Orientation on the TWAIN Scanner	150
Placing Originals	151
When Scanning Originals of Mixed Sizes Using TWAIN Scanner	152
7. Appendix	153
Relationship between Resolution and Original Size	153
When Using E-mail, Folder Sending, Storing or Network Delivery Function	154
When Using as a TWAIN Scanner	155
Relationship between File Type Specified for Scanning and File Types for Sending E-mail and Folder	157
Software Supplied on CD-ROM	159
Quick Install	159
TWAIN Driver	159
DeskTopBinder Lite	160
Values of Various Set Items for Transmission/Storage/Delivery Function	162
Transmission Function	162
Sending E-mail	162
Folder transmission	163
Simultaneous Transmission	163
Storage Function	164
Network Delivery Function	165
Specifications	166