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Kyocera KM-6030 Scan System Operation Guide (Functions Edition) Rev-9 - Page 225

DB Assistant, What is the DB Assistant

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DB Assistant What is the DB Assistant? The DB Assistant is a utility that is composed of two individual options: PDF Keyword Assist which adds keywords which can be used in searching, in the computer, for image data scanned at the scanner, and Database Assist which saves file information related to that scanned image data as a separate csv file. It is extremely convenient for organizing scanned image data or managing those files in a database. Once the DB Assistant is installed and the computer booted up again, the utility will also be started up automatically. In this case, an icon that indicates the status of the DB Assistant will be displayed in the Windows Task Bar and the utility will remain in a waiting state for data to be sent from the scanner. PDF Keyword Assist This option adds filed information as keywords to scanned image data files. Since the file is then save in a pdf format, these keywords can be verified by opening that file in Adobe Acrobat and accessing the General Information window under the File Information menu (shown below). In addition, it is possible to search for these keywords directly from your computer by using the PaperPort software that is bundled with this product. This is convenient when searching for a specific file from amongst a large number of files. Page 3-129

Section	Page
Operation Guide <Functions Edition>	1
Sending Scanned Image Data to Your Computer (Scan to PC)	2
Sending Scanned Image Data by Email (Send E-mail)	3
Using TWAIN Capabilities (TWAIN)	4
Adding File Information to Scanned Image Data	5
Sending Scanned Image Data to FTP server	6
Trademark Information	7
Contents	8
Section 1 What is the Network Scanning System?	20
Outline	21
Using the Scanner Utilities CD-ROM	22
Contents of the CD-ROM	23
(1) Scanner Utilities	24
(2) TWAIN Source	25
(3) Configuration Tool	25
(4) Documents	25
(5) Select Language	25
On-Line Manual	26
Using the Scanner Function	27
Basic Settings	32
(1) Original size selection (\	32
(2) Image transmission size selection (\	33
(3) Scanning resolution selection (\	33
(4) Original orientation selection (\	34
(5) Image file format selection (\	34
Image Quality Settings	35
(1) Scanning density adjustment (\	35
(2) Image quality selection (“Original image quality”)	35
(3) JPEG quality selection (\	35
(4) Color mode selection (\	36
(5) B & W mode selection (“B & W setting”)	36
Other settings	37
(1) Original type mode (“Original type”)	37
(2) Border erase mode (\	38
(3) Output by page function (\	38
(4) Continuous scanning function (\	39
(5) Filing mode (\	39
(6) Default file name (“File name input”)	40
(7) Full scanning (“Border erase modes”)	41
(8) Centering (“Centering/Image shift mode”)	42
“Uncompress scanning” setting	43
“Continuous sending” setting	45
“Selec. of senders (users)” setting	48
Section 2 Making Settings from a Web Browser	50
WebPage Functions	51
Index of Objectives	52
Cautions	53
If you are having trouble connecting to the scanner from a Web browser...	53
If a message appears which informs you that you can not connect, such as \	53
\	53
If a message appears which informs you that access is not allowed, such as \	53
Using the WebPage Functions Interface	54
The Home Page	56
The Top Frame	57
The Menu Frame	58
The Main Frame	59
System Setting	60
Setting Conditions	60
System Basic Setting	61
Scanner Setting	70
Sender List	72
Reset	76
Scan to PC Setting	77
Destination List	77
Send E-mail Setting	84
E-mail Basic Setting	84
Destination List	87
Scan to FTP Setting	94
Destination List	94
Section 3 Additional Utilities	97
What Utilities are Included with this Product?	98
Scanner File Utility	100
What is the Scanner File Utility?	100
(1) Preparations	100
(2) Operation Flow	101
Computer Environment	102
Installation and Uninstallation	103
(1) Installing the Scanner File Utility	103
(2) Uninstalling the Scanner File Utility	105
Initial Dialogue Box for the Scanner File Utility	106
(1) Accessing the Initial Dialogue Box for the Scanner File Utility	106
(2) Contents of the Initial Dialogue Box for the Scanner File Utility	107
Destination Folders for Scanned Data	109
(1) The Setup Dialogue Box	109
(2) Designating a New Destination Folder for Receiving Scanned Data	112
(3) Changing Settings for a Registered Destination Folder	116
(4) Removing a Destination Folder Designation	119
Saving Scanned Data as a File	120
(1) Outline of the Procedure	120
(2) The File Name	121
(3) The Image Data	122
(4) If an Error Occurs when Writing Data to the Hard Disk...	122
The server mode (only available on Windows 2000 and Windows XP)	123
Address Editor	124
The Address Editor	124
Computer Environment	124
Installation and Uninstallation	125
(1) Installing the Address Editor	125
(2) Uninstalling the Address Editor	126
Running Address Editor	127
Editing Data Selection screen	129
(1) Scanner address settings	130
Scanner Search	132
Password Entry (when connected to the scanner)	134
System Setting	135
(1) System Basic Setting	135
(2) Default Setting	144
(3) Sender (User) List	146
(4) Registering and editing user information	148
Send E-mail Setting	150
(1) E-mail Basic Setting	150
(2) Destination List (E-mail)	152
(3) Registering and Editing Destination Information (Send E-mail function)	154
(4) Registering and Editing Destination Group Information	155
Scan to PC Setting	157
(1) Destination List (PC)	157
(2) Registering and Editing Destination Information (Scan to PC function)	159
(3) Registering and editing destination computer group information	160
Tool Bar	162
Importing Data from Address Editor	163
(1) Importing Address Data into the Sender (User) List and Destination List (for Send E-mail and Scan to PC functions)	163
(2) Making the corresponding field settings	165
(3) Checking Information to be Imported	166
Address Editor Version Information	168
Address Book	169
About the Address Book	169
Computer Environment	170
Installation and Uninstallation	171
(1) Installing the Address Book	171
(2) Uninstalling the Address Book	172
Initial Dialogue Box for the Address Book	173
(1) Accessing the Initial Dialogue Box for the Address Book	173
(2) Contents of the initial dialogue box for the Address Book	174
Destination List Settings	175
(1) Contents of the Address Book Dialogue Box	175
(2) Destination List for the Send E-mail function	177
(3) Registering and editing destination information for the Send E-mail function	179
(4) Registering and editing destination group information for the Send E-mail function	181
(5) Adding destinations to or deleting destinations from a destination group for the Send E-mail function	183
(6) Destination List for the Scan to PC function	185
(7) Registering and editing destination information for the Scan to PC function	187
(8) Registering and editing destination group information for the Scan to PC function	189
(9) Registering or changing password of a destination group for the Scan to PC function	191
(10) Adding destinations to or deleting destinations from a destination group for the Scan to PC function	192
Importing an Address Data File	194
(1) Importing from Address Book	194
(2) Importing a csv file	196
TWAIN Source	201
TWAIN source	201
Computer Environment	202
Installing the TWAIN source	203
Uninstalling the TWAIN source	204
Image Data	205
Scanning an Image	206
(1) Starting the scanning operation at your computer...	206
(2) Starting the scanning operation at the scannerÉ	206
Main Dialogue Box	207
Changing the Scanner's IP Address	211
Copy Management Setting	213
Color Profiles	214
If You Can’t Connect to the Scanner...	215
Maximum image size	216
Configuration Tool	217
The Configuration Tool	217
Computer Environment	217
Using the Quick Setup Wizard	218
Using AdminManager	220
(1) Installing AdminManager	220
(2) Running AdminManager	222
(3) Setting the IP Address	222
(4) Setting the Administrator's Password	224
DB Assistant	225
What is the DB Assistant?	225
(1) Preparations	226
(2) Operation Flow	227
Computer Environment	228
Installation and Uninstallation	229
(1) Installing the DB Assistant	229
(2) Uninstalling the DB Assistant	230
Dialogue Boxes in the DB Assistant	231
(1) Accessing the Setup Dialogue Box	231
(2) Contents of the Initial Dialogue Box	232
(3) The Setup Dialogue Box	233
Setting Up the PDF Keyword Assist Option	234
Supplemental: Making Settings related to the ‘Access according to sender name’ option	242
Appendix A Error Codes	245
Appendix B Error messages	251

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Page 3-129

What is the DB Assistant?

The DB Assistant is a utility that is composed of two individual options: PDF Keyword Assist which adds

keywords which can be used in searching, in the computer, for image data scanned at the scanner, and

Database Assist which saves file information related to that scanned image data as a separate csv file. It is

extremely convenient for organizing scanned image data or managing those files in a database.

Once the DB Assistant is installed and the computer booted up again, the utility will also be started up

automatically. In this case, an icon that indicates the status of the DB Assistant will be displayed in the

Windows Task Bar and the utility will remain in a waiting state for data to be sent from the scanner.

PDF Keyword Assist

.............

This option adds filed information as keywords to scanned image data files.

Since the file is then save in a pdf format, these keywords can be verified by

opening that file in Adobe Acrobat and accessing the General Information

window under the File Information menu (shown below). In addition, it is

possible to search for these keywords directly from your computer by using

the PaperPort software that is bundled with this product. This is convenient

when searching for a specific file from amongst a large number of files.

DB Assistant