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Ricoh 8100DN Software Guide - Page 3

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UPC - 026649025952

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Manuals for This Printer For particular functions, see the relevant parts of the manual. ❖ Safety Information Provides information on safe usage of this machine. To avoid injury and prevent damage to the machine, be sure to read this. ❖ Quick Installation Guide Contains procedures for removing the printer from its box, connecting it to a computer, and installing its driver. ❖ Hardware Guide Contains information about paper and procedures such as installing options, replacing consumables, responding to error messages, and resolving jams. ❖ Software Guide (This manual) Contain procedures for using this machine in a network environment, utilizing the software, and using security functions. i

Section	Page
Operating Instructions Software Guide	1
Introduction	2
Important	2
Caution:	2
Trademarks	2
Manuals for This Printer	3
Description for the Specified Model	4
How to Read This Manual	5
Symbols	5
TABLE OF CONTENTS	6
1. Preparing for Printing	13
Quick Install	13
Confirming the Connection Method	15
Network Connection	15
Using this printer as the Windows printing port	15
Using as a network printer	16
Local Connection	17
Using the SmartDeviceMonitor Port	19
Installing DeskTopBinder-SmartDeviceMonitor for Client	19
Installing the PCL or RPCS Printer Driver (TCP/IP)	20
Installing the PCL or RPCS Printer Driver (IPP)	21
Installing the PostScript 3 Printer Driver (Windows 95/98/Me - TCP/IP)	23
Installing the PostScript 3 Printer Driver (Windows 95/98/Me - IPP)	24
Installing the PostScript 3 Printer Driver (Windows 2000 - TCP/IP)	26
Installing the PostScript 3 Printer Driver (Windows 2000 - IPP)	27
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003 - TCP/IP)	29
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003 - IPP)	30
Changing the Port Settings for SmartDeviceMonitor for Client	32
Windows 95/98:	32
Windows 2000/Windows NT 4.0:	32
Windows XP, Windows Server 2003:	32
Using the Standard TCP/IP Port	34
Installing the PCL or RPCS Printer Driver	34
Installing the PostScript 3 Printer Driver (Windows 2000)	35
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003)	37
Using the LPR Port	39
Installing the PCL or RPCS Printer Driver	39
Installing the PostScript 3 Printer Driver (Windows 2000)	40
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003)	41
Using as the Windows Network Printer	43
Installing the PCL or RPCS Printer Driver	43
Installing the PostScript 3 Printer Driver (Windows 95/98/Me)	44
Installing the PostScript 3 Printer Driver (Windows 2000)	45
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003)	46
Using as the NetWare Print Server/Remote Printer	48
When using the PostScript 3 Printer Driver	50
Form Feed	50
Banner Page	50
Printing after Resetting the Printer	51
Installing the Printer Driver Using USB	52
Windows Me - USB	52
Windows 2000 - USB	54
Windows XP, Windows Server 2003 - USB	55
Troubleshooting USB	56
Printing with Parallel Connection	57
Installing the PCL or RPCS Printer Driver	57
Installing the PostScript 3 Printer Driver (Windows 95/98/Me)	58
Installing the PostScript 3 Printer Driver (Windows 2000)	59
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003)	60
If a Message Appears during Installation	61
Making Option Settings for the Printer	62
Conditions for Bidirectional Communication	62
If Bidirectional Communication is Disabled	63
2. Setting Up the Printer Driver	65
PCL - Accessing the Printer Properties	65
Windows 95/98/Me - Accessing the Printer Properties	65
Making Printer Default Settings	65
Making Printer Settings from an Application	65
Windows 2000 - Accessing the Printer Properties	66
Making Printer Default Settings - The Printer Properties	66
Making Printer Default Settings - Printing Preferences	67
Making Printer Settings from an Application	67
Windows XP, Windows Server 2003 - Accessing the Printer Properties	68
Making Printer Default Settings - The Printer Properties	68
Making Printer Default Settings - Printing Preferences	68
Making Printer Settings from an Application	69
Windows NT 4.0 - Accessing the Printer Properties	69
Making Printer Default Settings - The Printer Properties	69
Making Printer Default Settings - Default	70
Making Printer Settings from an Application	70
RPCS - Accessing the Printer Properties	72
Windows 95/98/Me - Accessing the Printer Properties	72
Making Printer Default Settings	72
Making Printer Settings from an Application	73
Windows 2000 - Accessing the Printer Properties	73
Making Printer Default Settings - The Printer Properties	73
Making Printer Default Settings - Printing Preferences	74
Making Printer Settings from an Application	74
Windows XP, Windows Server 2003 - Accessing the Printer Properties	75
Making Printer Default Settings - The Printer Properties	75
Making Printer Default Settings - Printing Preferences	76
Making Printer Settings from an Application	76
Windows NT 4.0 - Accessing the Printer Properties	77
Making Printer Default Settings - The Printer Properties	77
Making Printer Default Settings - Default	78
Making Printer Settings from an Application	78
PostScript 3 - Setting Up for Printing	80
Windows 95/98/Me - Accessing the Printer Properties	80
Making Printer Default Settings	80
Making Printer Settings from an Application	80
Windows 2000 - Accessing the Printer Properties	81
Making Printer Default Settings - The Printer Properties	81
Making Printer Default Settings - Printing Preferences	82
Making Printer Settings from an Application	82
Windows XP, Windows Server 2003 - Accessing the Printer Properties	83
Making Printer Default Settings - The Printer Properties	83
Making Printer Default Settings - Printing Preferences	83
Making Printer Settings from an Application	84
Windows NT 4.0 - Accessing the Printer Properties	84
Making Printer Default Settings - The Printer Properties	84
Making Printer Default Settings - Default	85
Making Printer Settings from an Application	86
Mac OS - Setting Up for Printing	87
Making Paper Settings from an Application	87
Setting up for Printing from an Application	87
3. Other Print Operations	89
Printing a PDF File Directly	89
Printing Method	89
Using DeskTopBinder Lite	89
PDF Direct Print Properties	92
Using Commands	93
Unauthorized Copy Control	94
Using [Data security for copying]	94
Using [Mask type:]	96
Important Notice	97
Using Keys	98
Sample Print	99
Printing the First Set	100
Printing the Remaining Sets	100
Deleting Sample Print Files	101
Deleting a selected Sample Print file only	101
Deleting all Sample Print files	102
Locked Print	103
Sending a Locked Print File	104
Printing a Locked Print File	104
Deleting Locked Print Files	105
Deleting a selected Locked Print file only	105
Deleting all Locked Print files	106
Hold Print	107
Hold Print Job to the Printer	108
Printing a Hold Print File	108
Deleting Hold Print Files	109
Deleting a selected Hold Print file only	109
Deleting all Hold Print files	110
Stored Print	111
Stored Print Job to the Printer	112
Printing a Stored Print File	112
Deleting Stored Print Files	113
Deleting a selected Stored Print file only	113
Deleting all Stored Print files	114
Form Feed	115
Printing from a Selected Tray	115
Canceling a Print Job	116
Windows - Canceling a Print Job	116
Mac OS - Canceling a Print Job	117
Checking the Error Log	119
Collate	120
Spool Printing	121
Setting Spool Printing	121
Viewing or Deleting spooled jobs using Web Image Monitor	122
Printing with the Finisher	123
Staple	123
Staple Position	123
Stapling Precautions	125
Punch	126
Punch Position	126
Punching Precautions	127
Cover	129
4. Making Printer Settings Using the Control Panel	131
Menu Chart	131
Memory Erase Information Menu	136
Paper Input	137
Changing the Paper Input Menu	137
AutoTray Select	137
Tray Priority	137
Paper Input menu parameters	138
List/Test Print	142
Printing a Configuration Page	142
Interpreting the configuration page	142
List/Test Print menu parameters	144
Maintenance Menu	145
Changing the maintenance menu	145
HD Format	145
Maintenance menu parameters	146
System Menu	147
Changing the system menu	147
System menu parameters	147
Host Interface Menu	156
Changing the Host Interface menu	156
Host Interface menu parameters	156
PCL Menu	162
Changing the PCL menu	162
PCL Menu parameters	162
PS Menu	165
Changing the PS menu	165
PS Menu parameters	166
PDF Menu	167
Changing the PDF menu	167
PDF Menu parameters	168
Language Menu	169
Changing the language menu	169
Language menu parameters	169
5. Monitoring and Configuring the Printer	171
Using Web Image Monitor	171
Displaying Top Page	173
About Menu and Mode	174
Access in the Administrator Mode	175
Displaying Web Image Monitor Help	176
Downloading Help	176
Linking the URL of the Help File to the [Help] Button.	176
Using SmartDeviceMonitor for Admin	177
Installing SmartDeviceMonitor for Admin	178
Changing the Network Interface Board Configuration	179
Locking the Menus on the Printer's Control Panel	180
Changing the Paper Type	180
Managing User Information	181
Starting User Management Tool	181
Displaying the Number of Sheets Printed	182
Exporting the information about the number of pages printed	182
Resetting the number of pages printed to 0.	182
Restricting Functions	183
Setting Applicable Functions to New Users	183
Configuring the Energy Saver Mode	184
Setting a Password	185
Checking the Printer Status	186
Changing Names and Comments	187
Viewing and Deleting Spool Print Jobs	188
Using SmartDeviceMonitor for Client	189
Monitoring Printers	189
Checking the Printer Status	189
When Using IPP with SmartDeviceMonitor for Client	190
Printer Status Notification by E-Mail	191
Auto E-mail Notification	192
On-demand E-mail Notification	193
Mail authentication	193
Sending On-demand E-mail	194
Remote Maintenance by telnet	197
Using telnet	197
access	198
appletalk	199
autonet	200
bonjour(rendezvous)	201
devicename	202
dhcp	203
diprint	204
dns	205
domainname	207
help	207
hostname	208
ifconfig	208
info	209
ipp	210
ipv6	210
lpr	211
netware	211
passwd	212
prnlog	213
route	213
set	214
show	217
slp	217
smb	217
snmp	218
sntp	221
spoolsw	222
ssdp	223
ssh	223
status	224
syslog	224
upnp	224
web	225
wiconfig	225
wins	229
SNMP	230
Getting Printer Information over the Network	231
Current Printer Status	231
Printer configuration	237
Understanding the Displayed Information	238
Print Job Information	238
Print Log Information	239
Configuring the Network Interface Board	240
Message List	246
System Log Information	246
6. Using a Printer Server	253
Preparing Printer Server	253
Printing notification via SmartDeviceMonitor for Client	253
Setting the print server	253
Setting a Client	254
Using NetWare	255
Setting Up as a Print Server (NetWare 3.x)	256
Setting Up as a Print Server (NetWare 4.x, 5/5.1, 6/6.5)	257
Using Pure IP in the NetWare 5/5.1 or 6/6.5 Environment	259
Setting Up as a Remote Printer (NetWare 3.x)	261
Setting Up as a Remote Printer (NetWare 4.x, 5/5.1, 6/6.5)	263
7. Special Operations under Windows	267
Printing Files Directly from Windows	267
Setup	267
Using a Host Name Instead of an IPv4 Address	267
When using DNS	267
When setting the IPv4 address of a printer using DHCP	268
In other cases	268
Printing Commands	269
lpr	270
rcp	270
ftp	271
sftp	272
8. Mac OS Configuration	273
Mac OS	273
Installing the PostScript 3 Printer Driver and PPD File	273
Setting Up PPD Files	274
Creating a Desktop Printer Icon	274
Setting Up Options	275
Installing Adobe Type Manager	276
Installing Screen fonts	276
Changing to EtherTalk	277
Mac OS X	278
Installing the PPD Files	278
Setting Up the PPD File	279
Setting Up Options	279
Using USB Interface	280
Using Bonjour (Rendezvous)	280
Changing to EtherTalk	281
Configuring the Printer	282
Using PostScript 3	283
Job Type	283
Using Sample Print	285
Using Locked Print	288
Using Hold Print	291
Using Stored Print	293
User Code	296
Paper Size	297
Fit to Paper	297
Input Slot	297
Resolution	298
Orientation Override	298
Duplex Printing	299
Gradation	299
Toner Saving	300
Collate	300
Paper Type	301
Image Smoothing	301
Dithering	302
Printer Utility for Mac	303
Installing Printer Utility for Mac	303
Starting Printer Utility for Mac	304
Mac OS	304
Mac OS X	304
Printer Utility for Mac Functions	304
Downloading PS Fonts	304
Displaying Printer Fonts	305
Deleting Fonts	305
Initializing the Printer Disk	306
Page Setup	306
Printing Font Catalog	307
Printing Font Sample	307
Renaming the Printer	307
Restarting the Printer	308
Downloading PostScript Files	308
Selecting the Zone	308
Displaying the Printer Status	310
Launching the Dialogue Console	310
9. Appendix	311
Software and Utilities Included on the CD- ROM	311
Printer Drivers for This Printer	312
SmartDeviceMonitor for Admin	313
DeskTopBinder - SmartDeviceMonitor for Client	314
Protection Using Encryption	316
SSL (Secure Sockets Layer) Encryption	317
Creating and Installing the Self-Signed Certificate	318
Creating the Server Certificate (Certificate Issued by a Certificate Authority)	318
Installing the Server Certificate (Certificate Issued by a Certificate Authority)	319
Enabling SSL	320
User Settings for SSL (Secure Sockets Layer)	320
Setting the SSL / TLS Encryption Mode	321
Setting the SSL / TLS Encryption Mode	321
SNMPv3 Encryption	322
Deleting Data on the optional hard disk	323
Overwriting the Data on the optional hard disk	323
Types of Data that Can or Cannot Be Overwritten	324
Cautions to Take When Using in a network	325
Connecting a Dial-up Router to a Network	325
Configuring the router	325
Configuring the printer with NetWare	325
Configuring the printer without NetWare	325
Using DHCP	326
Using AutoNet	327
Configuring the WINS Server	328
Using Web Image Monitor	328
Using telnet	328
Using the Dynamic DNS Function	329
Updating	329
DNS servers targeted for operation	330
DHCP servers targeted for operation	330
Setting the dynamic DNS function	330
Installing Font Manager 2000	331
Using Adobe PageMaker Version 6.0, 6.5, or 7.0	332
When Using Windows Terminal Service/MetaFrame	333
Operating Environment	333
Supported Printer Drivers	333
Limitations	334
Copyright Information about Installed Applications	336
expat	336
JPEG LIBRARY	336
NetBSD	337
Authors Name List	338
Samba(Ver 2.2.2-1.1)	339
RSA BSAFE	339